2 jobs found for administrative assistant

Our client, a Telecommunications Company is looking for an Administrative Assistant to work on a 12-month assignment in Mississauga. The successful candidate will work 40 hours per week at a rate up to $30 per hour. Responsibilities:• Responsible to manage each Director’s calendar and itinerary; by planning, organizing and coordinating travel, meetings, conference calls and events (current travel and events significantly reduced due to Covid)• Responsible for the SAP HR transactions (hiring, onboarding of new hires, promotions, and staff movement)• Maintain employee records and files• Assist in the yearly bonus and salary review process• Provide guidance to employees related to HR inquiries (policies and procedures)• Efficiently manage all general correspondence• Coordinate with internal and external suppliers• Maintain strict confidentiality• Manage invoice payments, expense accounts, office supplies, courier as required (Ariba vacation schedule, running ad-hoc reports, etc.)• The finance team is analyzing financial figures, metrics and system and process issues to support major decisions within the business• The key groups within the Finance team include corporate and operational finance, internal teams support, the controllers group, internal audit and risk advisory services, taxation, treasury, corporate strategy, mergers, and acquisitions.Advantages• Gain experience working for a well recognized organization• Earn the competitive wage up to $30 per hour• Mississauga location• Work full time hours on a 12 month contract• Currently due to COVID working remotely from homeQualifications• Bilingual (French and English) is a huge asset • Postsecondary education is preferred (diploma or degree)• Experience in related field is an asset• Initiative and ability to work with minimum supervision (self-starter) and uphold a positive attitude• Discreet (carefully handles confidential employee and business information)• Strong PC skills – proficiency in MS Office applications; Excel, PowerPoint, comfortable with SAP and Ariba• Strong organizational and customer service skills• Strong interpersonal skills with the ability to interact with clients at all levels in a confident, courteous and professional manner• Strong written communication skills• Ability to deal with frequent interruptions, operate effectively under pressure and effectively manage competing demands• Flexibility in hours of work – occasional changes in work schedule with minimal notice• Team player and very proactive• Potential for this position to transition into a Full-Time roleLindsay,Sylvia,Carlo,Phone Number:416.861.9888 Fax Number:416.861.8727ADVANTAGES• Gain experience working for a well recognized organization• Earn the competitive wage up to $30 per hour• Mississauga location• Work full time hours on a 12 month contract• Currently due to COVID working remotely from homeRESPONSIBILITIES• Responsible to manage each Director’s calendar and itinerary; by planning, organizing and coordinating travel, meetings, conference calls and events (current travel and events significantly reduced due to Covid)• Responsible for the SAP HR transactions (hiring, onboarding of new hires, promotions, and staff movement)• Maintain employee records and files• Assist in the yearly bonus and salary review process• Provide guidance to employees related to HR inquiries (policies and procedures)• Efficiently manage all general correspondence• Coordinate with internal and external suppliers• Maintain strict confidentiality• Manage invoice payments, expense accounts, office supplies, courier as required (Ariba vacation schedule, running ad-hoc reports, etc.)• The finance team is analyzing financial figures, metrics and system and process issues to support major decisions within the business• The key groups within the Finance team include corporate and operational finance, internal teams support, the controllers group, internal audit and risk advisory services, taxation, treasury, corporate strategy, mergers, and acquisitions.QUALIFICATIONS• Bilingual (French and English) is a huge asset • Postsecondary education is preferred (diploma or degree)• Experience in related field is an asset• Initiative and ability to work with minimum supervision (self-starter) and uphold a positive attitude• Discreet (carefully handles confidential employee and business information)• Strong PC skills – proficiency in MS Office applications; Excel, PowerPoint, comfortable with SAP and Ariba• Strong organizational and customer service skills• Strong interpersonal skills with the ability to interact with clients at all levels in a confident, courteous and professional manner• Strong written communication skills• Ability to deal with frequent interruptions, operate effectively under pressure and effectively manage competing demands• Flexibility in hours of work – occasional changes in work schedule with minimal notice• Team player and very proactive• Potential for this position to transition into a Full-Time roleSUMMARYOur client, a Telecommunications Company is looking for an Administrative Assistant to work on a 12-month assignment in Mississauga. The successful candidate will work 40 hours per week at a rate up to $30 per hour.

We are currently looking for an Administrative Assistant to support Canada's largest energy distribution company in Barrie Ontario. If hired you will work full-time hours on a 12 months assignment (beginning ASAP), be paid $18.63 per hour, and be responsible for supporting day-to-day activities for a group of partners, including the following:• Order toner & paper.• Submit all requests for form reprints to Ricoh i.e. Fusion Log, Door Hanger etc.• Submit all requests for ID access.• Submit all requests in relation to facilities requirements.• Submit all requests for access to directories, folders, etc.• Submit all requests for Field Techs for repairs & replacements of their phones & Datapaks, etc.• Order business cards.• Process expenses as required.• Run monthly safety training lists & ensure mandatory corporate training is completed i.e. Respectful Workplace, etc.• Register Field Techs for their respective training.• Work with Technical Training to book the office for various required training.• Book meetings on the Boardroom and Muster Room calendars.• Prepare for various events in the warehouse i.e. renting tables & chairs, setting of tables, chairs, projector & screen, ordering food, picking up water & Kleenexes.• Organize staff appreciation lunches, Christmas lunch, etc.• Keep Org chart up-to-date and confirm FTE’s upon request.• Code invoices monthly in Markview.• Prepare weekly On Call List for Central Region North, ensure revisions are captured, distribute to mailing list & send on call changes to the mailing list.• Book monthly AR&I Safety Meetings, prepare attendance sheet & attend meeting.• Book monthly Area 50 Staff Meetings, prepare agenda & PowerPoint presentation, run PowerPoint presentation, attend meeting, take minutes & distribute.• Book quarterly Area 50 JEHSC meeting, prepare agenda, attend meeting, take minutes & distribute minutes.• Book quarterly Area 50 On Call Supervisors’ meeting, prepare agenda & PowerPoint presentation, run PowerPoint presentation, attend meeting, take minutes & distribute.• Meet weekly to understand priorities & review schedule.• Liaise with others assistants, IT, AP, Security, Finance, HR, external stakeholders (i.e. NPL, City of Barrie), etc.• Liaise with other Timekeepers.• Ensure weekly that all Field Techs time from ClickMobile is captured correctly in Workday and fix any issues in relation to their time to ensure they’re paid. Run various reports in Workday.Advantages• Work for Canada's largest energy distribution company• Earn a competitive wage of $18.63 per hour• Work in Barrie Ontario• 12 months contract with perm opportunity Qualifications•Experience in power point or similar product•Experience in Microsoft suite•Outlook experienceNICE TO HAVE qualifications:•Experience in Maximo•Experience in Oracle•Municipal RelationsSylvia,CarloPhone Number:416.861.9888 Fax Number:416.861.8727ADVANTAGES• Work for Canada's largest energy distribution company• Earn a competitive wage of $18.63 per hour• Work in Barrie Ontario• 12 months contract with perm opportunity RESPONSIBILITIES• Order toner & paper.• Submit all requests for form reprints to Ricoh i.e. Fusion Log, Door Hanger etc.• Submit all requests for ID access.• Submit all requests in relation to facilities requirements.• Submit all requests for access to directories, folders, etc.• Submit all requests for Field Techs for repairs & replacements of their phones & Datapaks, etc.• Order business cards.• Process expenses as required.• Run monthly safety training lists & ensure mandatory corporate training is completed i.e. Respectful Workplace, etc.• Register Field Techs for their respective training.• Work with Technical Training to book the office for various required training.• Book meetings on the Boardroom and Muster Room calendars.• Prepare for various events in the warehouse i.e. renting tables & chairs, setting of tables, chairs, projector & screen, ordering food, picking up water & Kleenexes.• Organize staff appreciation lunches, Christmas lunch, etc.• Keep Org chart up-to-date and confirm FTE’s upon request.• Code invoices monthly in Markview.• Prepare weekly On Call List for Central Region North, ensure revisions are captured, distribute to mailing list & send on call changes to the mailing list.• Book monthly AR&I Safety Meetings, prepare attendance sheet & attend meeting.• Book monthly Area 50 Staff Meetings, prepare agenda & PowerPoint presentation, run PowerPoint presentation, attend meeting, take minutes & distribute.• Book quarterly Area 50 JEHSC meeting, prepare agenda, attend meeting, take minutes & distribute minutes.• Book quarterly Area 50 On Call Supervisors’ meeting, prepare agenda & PowerPoint presentation, run PowerPoint presentation, attend meeting, take minutes & distribute.• Meet weekly to understand priorities & review schedule.• Liaise with others assistants, IT, AP, Security, Finance, HR, external stakeholders (i.e. NPL, City of Barrie), etc.• Liaise with other Timekeepers.• Ensure weekly that all Field Techs time from ClickMobile is captured correctly in Workday and fix any issues in relation to their time to ensure they’re paid. Run various reports in Workday.QUALIFICATIONS•Experience in power point or similar product•Experience in Microsoft suite•Outlook experienceNICE TO HAVE qualifications:•Experience in Maximo•Experience in Oracle•Municipal RelationsSUMMARYWe are currently looking for an Administrative Assistant to support Canada's largest energy distribution company in Barrie Ontario. If hired you will work full-time hours on a 12 months assignment (beginning ASAP), be paid $18.63 per hour, and be responsible for supporting day-to-day activities for a group of partners, including the following: