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    1 job found for executive assistant in vancouver, british columbia

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      • Vancouver, British Columbia
      • Permanent
      • $57 - $65 per year
      Our client in Vancouver is looking for an experienced EA to join their team.Are you an EA looking who prides yourself on your organization, ability to prioritize and liaise with multiple departments.If you are experienced with organizing travel, coordinating multiple calendars and running a smooth ship this is the role for you.If you are interested in the role and feel you would be a good fit please review the job spec below and follow the instructions to apply. Thanks!We welcome all applications; however, only those candidates who meet the requirements and are shortlisted will be contacted.AdvantagesOffice Hours: 7.30 am – 4 pm (1-hour lunch break)After Hours: check email communication during busy periods (company cell phone will be assigned)Annual Vacation: 3 weeks Extended Health, Dental, Group RRSP, Short Term Disability, Long Term Disability, Life Insurance, Travel Insurance, Accidental Death & Dismemberment, Employee Assistance Program (EAP).Reports to: Senior Director HR and PresidentFree ParkingResponsibilitiesPresident oManage Outlook calendar and appointments.oDaily reminders (events/appointments/to-do items).oCheck calendar and book meetings – ensure no double booking.oScreen phone calls and take messages (gate keeper).oLiaise with Senior Management oProofread, format documents, and draft letters as assigned.oOffice administration duties – filing, printing, photocopying, scanning.oMaintain file room and filing cabinets.oMaintain online and physical directory (business cards).oOther projects and tasks as assigned.Corporate Travel oBook Domestic and International travel (Asia, Europe, United States etc).oComplex trips, connections, coordinating schedules of multiple travellers.oBe mindful of the individual travel preferences (seat type, location, transit time, lay over time etc)oBook flights, car rentals, ferries, hotels, charter flights etc.BoardroomsoManage boardroom calendar (3 boardrooms) and book meetings as requested.oOrganize meeting set-up and catering as needed (IT set up, coffee, meals etc).oEnsure boardrooms are tidy and presentable at all times.oManage industry meetings using company boardroom (catering, coffee etc).Quarterly ReportsoCoordinate quarterly report process. oEnsure deadlines for individual section submission and final report are met.oSend templates to Senior Managers for their individual sections.oCompile individual sections into the quarterly report format.oProofread (typos, grammar, formatting, page numbers etc).oPrint, bind and circulate final version of report internally to Senior Managers and drop of report package to Corporate Office.oMaintain supplies required for reports (front page, back page, coil, paper etc).Social Events / Misc. Projectso Assist HR team with organizing company social events (BBQ, Holiday Dinner, Fundraisers etc).o Christmas cards - Coordinate and oversee card design, distribution lists etc.o Vancouver Canucks – annual renewal, maintain schedule, assist tickets for games as advised, ensure tickets for each game are assigned.o Corporate donations – organize cheque, draft cover letter, mail out cheque and letter, track corporate donations annually (cash, product, gift baskets).o Gift baskets - Prepare gift baskets as requested, track basket costs, ensure adequate supply of canned products for the basket room.QualificationsRequirementso7 – 10 years of relevant EA/ office administration experience.oHigh level of discretion, confidentiality and professionalism required.oPersonality – easy to work with, resourceful, flexible, and hands-on.oProfessional demeanour and appearance (professional attire).oGood written and verbal communication skills.oGood work ethic: must be reliable, competent and accountable.SummaryTwo easy ways to apply:1. E-mail resume to Joanne: joanne.haberlin@randstad.ca2. Apply online: http://www.randstad.caRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      Our client in Vancouver is looking for an experienced EA to join their team.Are you an EA looking who prides yourself on your organization, ability to prioritize and liaise with multiple departments.If you are experienced with organizing travel, coordinating multiple calendars and running a smooth ship this is the role for you.If you are interested in the role and feel you would be a good fit please review the job spec below and follow the instructions to apply. Thanks!We welcome all applications; however, only those candidates who meet the requirements and are shortlisted will be contacted.AdvantagesOffice Hours: 7.30 am – 4 pm (1-hour lunch break)After Hours: check email communication during busy periods (company cell phone will be assigned)Annual Vacation: 3 weeks Extended Health, Dental, Group RRSP, Short Term Disability, Long Term Disability, Life Insurance, Travel Insurance, Accidental Death & Dismemberment, Employee Assistance Program (EAP).Reports to: Senior Director HR and PresidentFree ParkingResponsibilitiesPresident oManage Outlook calendar and appointments.oDaily reminders (events/appointments/to-do items).oCheck calendar and book meetings – ensure no double booking.oScreen phone calls and take messages (gate keeper).oLiaise with Senior Management oProofread, format documents, and draft letters as assigned.oOffice administration duties – filing, printing, photocopying, scanning.oMaintain file room and filing cabinets.oMaintain online and physical directory (business cards).oOther projects and tasks as assigned.Corporate Travel oBook Domestic and International travel (Asia, Europe, United States etc).oComplex trips, connections, coordinating schedules of multiple travellers.oBe mindful of the individual travel preferences (seat type, location, transit time, lay over time etc)oBook flights, car rentals, ferries, hotels, charter flights etc.BoardroomsoManage boardroom calendar (3 boardrooms) and book meetings as requested.oOrganize meeting set-up and catering as needed (IT set up, coffee, meals etc).oEnsure boardrooms are tidy and presentable at all times.oManage industry meetings using company boardroom (catering, coffee etc).Quarterly ReportsoCoordinate quarterly report process. oEnsure deadlines for individual section submission and final report are met.oSend templates to Senior Managers for their individual sections.oCompile individual sections into the quarterly report format.oProofread (typos, grammar, formatting, page numbers etc).oPrint, bind and circulate final version of report internally to Senior Managers and drop of report package to Corporate Office.oMaintain supplies required for reports (front page, back page, coil, paper etc).Social Events / Misc. Projectso Assist HR team with organizing company social events (BBQ, Holiday Dinner, Fundraisers etc).o Christmas cards - Coordinate and oversee card design, distribution lists etc.o Vancouver Canucks – annual renewal, maintain schedule, assist tickets for games as advised, ensure tickets for each game are assigned.o Corporate donations – organize cheque, draft cover letter, mail out cheque and letter, track corporate donations annually (cash, product, gift baskets).o Gift baskets - Prepare gift baskets as requested, track basket costs, ensure adequate supply of canned products for the basket room.QualificationsRequirementso7 – 10 years of relevant EA/ office administration experience.oHigh level of discretion, confidentiality and professionalism required.oPersonality – easy to work with, resourceful, flexible, and hands-on.oProfessional demeanour and appearance (professional attire).oGood written and verbal communication skills.oGood work ethic: must be reliable, competent and accountable.SummaryTwo easy ways to apply:1. E-mail resume to Joanne: joanne.haberlin@randstad.ca2. Apply online: http://www.randstad.caRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.

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