3 jobs found for project coordinator in ontario

Permanent Bilingual Project Coordinator Opportunity in Mississauga!Do you have experience in Customer Service and Project Coordination? Are you a strong communicator in both English & French language? Do you enjoy supporting with program delivery, providing client service to well known clients, learning different digital platforms and bringing your strategies and input to life? Are you looking to work for a fun, engaging organization with opportunities for advacement? Then we have an amazing opportunity for you!We are looking to hire a Bilingual in English & French Project Coordinator in Mississauga starting off Work From Home! The ideal candidate will have past experience in effectively working in a fast paced environment, strong multi-tasking skills and the ability to juggle multiple tasks and projects at once. The successful candidate will join a fun, collaborative, energetic team that feels like a family!If you are interested in hearing more, please email your resume to aqsa.jafri@randstad.caAdvantagesWhat are the advantages in joining as the newest Bilingual Project Coordinator?- Permanent opportunity with room for advancement- Competitive salary: $50K+5% bonus incentive- Work From Home opportunity!- Great location & office environment in Mississauga (when returning)- Benefits: 100% coverage on health, dental & paramedical- Flexible vacation: negotiate up to 4 weeks paid- Great working culture; collaborative, inclusive and supporting environment - Strong leadership team!!ResponsibilitiesResponsibilities as the Bilingual Project Coordinator includes:- Providing customer service support: phone & email correspondence - Work hand in hand with Digital Team to resolve/troubleshoot any discrepancies - Provide updates/touchpoints on performance to Project Manager & Account Director- Support Project Manager with day-to-day client service regarding project management assistance- Quarterly assistance on CRM campaigns from beginning stages to launch date- Support management and maintenance on digital platform inquiries- Pulling of reports on platform performance and providing result to various management levels- maintain & update processes and assisting with documentation - Provide insight, ideas and strategies on ways to innovate & enhance- Work to promote a positive employee experience and positive attitude in the workplace- Participate in activities as required and assigned QualificationsAs a Bilingual Project Coordinator you will offer:- 2-3 years of experience in client service/coordination/project related work- Must be French English bilingual (written and communication)- Well organized, able to work in a fast-paced environment- Able to manage multiple priorities, projects & tasks simultaneously- Knowledge in using MS office: Word, Powerpoint, Excel intermediateSummaryHow to Apply for the Bilingual Project Coordinator opportunity in Mississauga/Work From Home?1. Send your resume to srosh.yaver@ randstad.ca & aqsa.jafri@randstad.ca2. Apply online at Randstad.ca today!Not interested in this role but still looking for your next great opportunity? Our team oversees various permanent and contract positions, detailed below! If you or someone you know would be interested in the following roles, please reach out to the corresponding contact email below, to discuss further!Corporate Administration/Operational support, such as: Reception, Admin Assistant, Executive Assistant, Customer Service Rep, Data Entry and other Operational support roles. Please reach out to aqsa.jafri@randstad.ca, along with your resume. Logistics, Supply Chain & Manufacturing Administration/Operational support, such as: Logistics Coordinator, Dispatch Coordinator, Customer Service/Order Entry and Warehouse Administration. Please reach out to natasha.villafria@randstad.ca, along with your resume.

Our Public Sector client is looking for a Electronic Data Interchange ConsultantMust Haves:•Experience with Finance Electronic Data Interchange (FEDI)oEDMX experience•Experience creating roadmaps aligned with business strategic direction and goals Experience working closely with business teams and development team to generate proof of concepts and prototypes with new and proven technologies•Experience with business stakeholder management and status reporting at the Executive level•Experience working on projects within a multi-client/partner environment. Demonstrated experience in coordinating and planning for the modernization of large, complex multi-platform, multi-tier information technology systems. Nice to Have:•Public Service ExperienceResponsibilities:•Works in partnership with clients, advising them on information technology in order to meet their business objectives or overcome problems, work to improve structure and efficiency of an organization’s I&IT systems.•The I&IT Consultant may be used to provide strategic guidance to organizations with regard to Information Management & IT technology, IT infrastructures and the enablement of major business processes through enhancements to IT.•Provides subject matter expertise in their field and highly expert technical assistance.General Skills:•Acts as the technical advisor/expert on all aspects of a specific deliverable•Provide the quality assurance/quality control of specific deliverables•Anticipates and resolves problems to ensure that the deliverables are completed within budget, to the highest quality, meeting or exceeding expectations•Develops processes and procedures for implementing deliverables•Prepares reports and presentations including options, recommendations, implementation plans, etc.•Works with clients to define the scope of a project and to determine requirements•Defines software, hardware and network requirements•Analyzes I&IT requirements giving independent and objective advice on the use of I&IT•Designs, tests, installs and monitors new systems and develops solutions and implementation of new systems•Familiar with change-management principles and methodology•Knowledge and understanding of Information Management principles, concepts, policies and practicesResponsibilities/Assignment Deliverables•Advise on and implement industry best practices on processes involving the approval and disbursement of data leading to financial payout, especially Finance Electronic Data Interchange (FEDI)•Improve processes relating to anti-fraud and breach of private financial data Audit approvals, data quality & governance, and attestation processes Provide input to senior leadership on Big Data strategy•Work closely with the executives, director, managers, and staff of the Postsecondary Education Division to understand their business needs and current business issues. Coordinate and participate in discussions with Infrastructure Technology Services (ITS), Corporate Security Branch (CSB), Centre of Excellence for Accessibility and Information Privacy and Achieves (IPA) Office as it relates to project needs.•Coordinate and participate in discussions with the business analyst and business architect regarding any changes required to business and/or system requirements.•Support the analysis of existing business processes, and recommend process improvements to effectively harness the benefits of using the application(s).•Assist with the input and documentation of architectural/gating artifacts as required. Assist project lead with project finance and milestone tracking.•Liaise with IT specialists and unit leads, and work closely with support team members and relevant stakeholders.•Coordinate among team members to develop realistic work breakdown structure and preparing overall project schedule.•Perform day-to-day tracking, reporting and facilitating resolution of issues and risks for all project activities.•Ensure defined Change Management Process is followed for any change from agreed scope, schedule, or quality.•Provide input in creation of change requests.•Work collaboratively with other groups to ensure optimal integration as required. Knowledge transfer materials as required.•The Vendor’s Personnel will also be required to:•Complete work and achieve milestones within the assigned deadlines;•Notify the Cluster/Ministry Project Manager in writing of any issues or other material concerns related to the Assignment Deliverables, as soon as the he/she becomes aware of them;•Submit Deliverables for the Cluster/Ministry approval as they are completed;•Comply with the Ontario Government and the Cluster/Ministry security procedures and practices;•Comply with the Ontario Government and the Cluster/Ministry architecture/technology standards and best practices;•Comply with the Ontario Government and the Cluster/Ministry Conflict of Interest and Confidentiality Guidelines;•Provide knowledge and skill transfer to a designated Cluster/Ministry staff; and•Comply with the Ontario Government I&IT Directive, Operational Policy on the I&IT Project Gateway Process, and other applicable Guidelines, Standards and Procedures.•Skills, Knowledge, Experience, and Qualifications:•Experience with Finance Electronic Data Interchange (FEDI) Experience with Big Data strategy•Experience with anti-fraud, & protection of private financial data•Experience with data quality, governance, and attestation process, specifically with financial data•Experience in documenting business processes, business requirements, meeting minutes, etc..•Experience working with both the business users and IT development teams to ensure business requirements are properly reflected in the system design and technical specifications.•Experience tracking project finances and burn rates, as well as resource allocation. Demonstrated experience in the analysis and planning for the modernization of large, complex multi-platform, multi-tier information technology systems.•Experience supporting business users working on projects or programs involving multiple highly inter-dependent applications and/or data sources.•Experience in the development of various deliverables of various roles including, but not limited to, project coordinator, requirements analyst, trainer, documentation specialist, etc. throughout SDLC.•Experience working on projects within a multi-client/partner environment.•Excellent analytical, problem-solving, and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills.•Expert skill with MS Office software, including Word, Excel, PowerPoint, Project, and Visio. Demonstrable skills and experience with documenting deliverables required to support a number of related projects.•A team player with the ability to coordinate multiple projects with competing priorities and strict deadlines.•Nice to have: Experience with TRAs, PIAs, and Security Systems within the OPS. Nice to have: Knowledge and experience with OPS corporate gating and enterprise architecture checkpoints processes.•Knowledge and experience in working in accordance with policies and procedures of the Ontario Public ServiceAdvantagesMust Haves:•Experience with Finance Electronic Data Interchange (FEDI)oEDMX experience•Experience creating roadmaps aligned with business strategic direction and goals Experience working closely with business teams and development team to generate proof of concepts and prototypes with new and proven technologies•Experience with business stakeholder management and status reporting at the Executive level•Experience working on projects within a multi-client/partner environment. Demonstrated experience in coordinating and planning for the modernization of large, complex multi-platform, multi-tier information technology systems. Nice to Have:•Public Service ExperienceResponsibilitiesResponsibilities:•Works in partnership with clients, advising them on information technology in order to meet their business objectives or overcome problems, work to improve structure and efficiency of an organization’s I&IT systems.•The I&IT Consultant may be used to provide strategic guidance to organizations with regard to Information Management & IT technology, IT infrastructures and the enablement of major business processes through enhancements to IT.•Provides subject matter expertise in their field and highly expert technical assistance.General Skills:•Acts as the technical advisor/expert on all aspects of a specific deliverable•Provide the quality assurance/quality control of specific deliverables•Anticipates and resolves problems to ensure that the deliverables are completed within budget, to the highest quality, meeting or exceeding expectations•Develops processes and procedures for implementing deliverables•Prepares reports and presentations including options, recommendations, implementation plans, etc.•Works with clients to define the scope of a project and to determine requirements•Defines software, hardware and network requirements•Analyzes I&IT requirements giving independent and objective advice on the use of I&IT•Designs, tests, installs and monitors new systems and develops solutions and implementation of new systems•Familiar with change-management principles and methodology•Knowledge and understanding of Information Management principles, concepts, policies and practicesResponsibilities/Assignment Deliverables•Advise on and implement industry best practices on processes involving the approval and disbursement of data leading to financial payout, especially Finance Electronic Data Interchange (FEDI)•Improve processes relating to anti-fraud and breach of private financial data Audit approvals, data quality & governance, and attestation processes Provide input to senior leadership on Big Data strategy•Work closely with the executives, director, managers, and staff of the Postsecondary Education Division to understand their business needs and current business issues. Coordinate and participate in discussions with Infrastructure Technology Services (ITS), Corporate Security Branch (CSB), Centre of Excellence for Accessibility and Information Privacy and Achieves (IPA) Office as it relates to project needs.•Coordinate and participate in discussions with the business analyst and business architect regarding any changes required to business and/or system requirements.•Support the analysis of existing business processes, and recommend process improvements to effectively harness the benefits of using the application(s).•Assist with the input and documentation of architectural/gating artifacts as required. Assist project lead with project finance and milestone tracking.•Liaise with IT specialists and unit leads, and work closely with support team members and relevant stakeholders.•Coordinate among team members to develop realistic work breakdown structure and preparing overall project schedule.•Perform day-to-day tracking, reporting and facilitating resolution of issues and risks for all project activities.•Ensure defined Change Management Process is followed for any change from agreed scope, schedule, or quality.•Provide input in creation of change requests.•Work collaboratively with other groups to ensure optimal integration as required. Knowledge transfer materials as required.•The Vendor’s Personnel will also be required to:•Complete work and achieve milestones within the assigned deadlines;•Notify the Cluster/Ministry Project Manager in writing of any issues or other material concerns related to the Assignment Deliverables, as soon as the he/she becomes aware of them;•Submit Deliverables for the Cluster/Ministry approval as they are completed;•Comply with the Ontario Government and the Cluster/Ministry security procedures and practices;•Comply with the Ontario Government and the Cluster/Ministry architecture/technology standards and best practices;•Comply with the Ontario Government and the Cluster/Ministry Conflict of Interest and Confidentiality Guidelines;•Provide knowledge and skill transfer to a designated Cluster/Ministry staff; and•Comply with the Ontario Government I&IT Directive, Operational Policy on the I&IT Project Gateway Process, and other applicable Guidelines, Standards and Procedures.•Skills, Knowledge, Experience, and Qualifications:•Experience with Finance Electronic Data Interchange (FEDI) Experience with Big Data strategy•Experience with anti-fraud, & protection of private financial data•Experience with data quality, governance, and attestation process, specifically with financial data•Experience in documenting business processes, business requirements, meeting minutes, etc..•Experience working with both the business users and IT development teams to ensure business requirements are properly reflected in the system design and technical specifications.•Experience tracking project finances and burn rates, as well as resource allocation. Demonstrated experience in the analysis and planning for the modernization of large, complex multi-platform, multi-tier information technology systems.•Experience supporting business users working on projects or programs involving multiple highly inter-dependent applications and/or data sources.•Experience in the development of various deliverables of various roles including, but not limited to, project coordinator, requirements analyst, trainer, documentation specialist, etc. throughout SDLC.•Experience working on projects within a multi-client/partner environment.•Excellent analytical, problem-solving, and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills.•Expert skill with MS Office software, including Word, Excel, PowerPoint, Project, and Visio. Demonstrable skills and experience with documenting deliverables required to support a number of related projects.•A team player with the ability to coordinate multiple projects with competing priorities and strict deadlines.•Nice to have: Experience with TRAs, PIAs, and Security Systems within the OPS. Nice to have: Knowledge and experience with OPS corporate gating and enterprise architecture checkpoints processes.•Knowledge and experience in working in accordance with policies and procedures of the Ontario Public ServiceQualificationsMust Haves:•Experience with Finance Electronic Data Interchange (FEDI)oEDMX experience•Experience creating roadmaps aligned with business strategic direction and goals Experience working closely with business teams and development team to generate proof of concepts and prototypes with new and proven technologies•Experience with business stakeholder management and status reporting at the Executive level•Experience working on projects within a multi-client/partner environment. Demonstrated experience in coordinating and planning for the modernization of large, complex multi-platform, multi-tier information technology systems. Nice to Have:•Public Service ExperienceSummaryMust Haves:•Experience with Finance Electronic Data Interchange (FEDI)oEDMX experience•Experience creating roadmaps aligned with business strategic direction and goals Experience working closely with business teams and development team to generate proof of concepts and prototypes with new and proven technologies•Experience with business stakeholder management and status reporting at the Executive level•Experience working on projects within a multi-client/partner environment. Demonstrated experience in coordinating and planning for the modernization of large, complex multi-platform, multi-tier information technology systems. Nice to Have:•Public Service Experience

Our Public Sector client is looking for a Junior Project Coordinator on a 12 month contract Must Haves:•Financial management skills•Reconciliation, summaries, forecasting, reporting•Project Coordination experience Nice to Have:•Demonstrated experience working and supporting in Business Intelligence applicationsResponsibilities:Provides project management on large scale, complex, high profile and high risk projects for OPS I&IT initiatives.Ensures project deliverables meet clients’ business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks.General Skills:Leads organizational development, strategy development, business planning, and Ministry funding requests.Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan.Ability to monitor and forecast project costs and provide reporting and input to ensure targets are metExperience developing and managing project schedules, deliverables, and scopeAbility to promote I&IT project management best practices and adherence to standard methodologiesDemonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standardsExtensive experience coordinating and monitoring project processes, and developing/communicating guidelines and proceduresSources, selects and on-boards team members in various disciplines, clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants.Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met.Develops complex project budgets based on multiple funding channels and cross ministry dependencies.Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals.Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.Establishes and participates in steering committee and stakeholder forumsProvides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels.Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects – concept, definition, planning, implementation and close-out.Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources.Desirable Skills:Knowledge and understanding of Project Management’s Institute’s Project Management Body of KnowledgeKnowledge and understanding of Information Management principles, concepts, policies and practicesKnowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standardsAbility to make recommendations on the acquisition of software, hardware, and technology resourcesExperience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectivenessAbility to identify conflict between project and functional areas and develops responses to successfully address conflictAbility to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areasKnowledge TransferTransfer From Solution Development / Project Manager/Leader to Project ManagerWhen Knowledge Will Be Transferred:•Knowledge transfer must be completed one week prior to the end of the project or one week prior to the consultant leaving the ministry.What Knowledge Will Be Transferred:•All deliverables, including design/supporting/release/training documents must be checked into designated version control repositories (for example, SharePoint). All final documents and working drafts related to project requirements or solution design must be stored on designated project repositories (for example, SharePoint site, HPQC, TFS)•Project manager and designated ministry staff must be regularly informed in writing (by email) of where documentation has been stored and must be provided a minimum of one walk-through of all documentation as part of the final knowledge transfer activities.How Knowledge Will Be Transferred:•Knowledge will be transferred through 1 on 1 sessions, emails, document updates and document review with the team.Note: This position is currently listed as onsite but due to COVID-19 restrictions the consultant will be working remotely until restrictions are lifted.Note: This procurement will also include the option to extend the end date of the project if there are unused effort days and no change to the ceiling amount if the need arises.SkillsExperience and Skill Set Requirements1. Solution Development / Project Manager/LeaderProject Coordination Skills - 45%•Demonstrated experience producing Planning and Coordination documentation (Processes, forecast reports, defect reports, etc.)•Proven experience with meeting facilitation, meeting minute creation, action item followups•Demonstrated experience producing various levels of reports (e.g. executive, summary, status, etc.)•Demonstrated exposure to training in accounting or financial management preferred•Experience performing financial reconciliation•Experience tracking project financials•Demonstrated experience tracking project finances on an ongoing basis, including performing financial reconciliation activities and producing financial summary reports Demonstrated experience with resource management, including resource procurement, resource burn rate, and resource project allocation•Demonstrates exposure to training in accounting or financial management preferredTechnical Skills - 35%•Demonstrated experience using MS Word, Excel, PowerPoint, and Visio•Experience with Excel macros, V-lookups, formulas, and pivot tables required•Demonstrated experience with operating and maintaining SharePoint; providing logistical support for project managers•Demonstrated experience working and supporting in Business Intelligence applicationsCommunication Skills - 15%•Excellent analytical, problem-solving, and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills•A team player with the ability to coordinate multiple tasks with competing priorities and strict deadlines•Experience training fellow staff members•Experience reviewing and ensuring submitted documentation is complete and accuratePublic Sector Experience: 5%•Previous public sector experience in an organization of equivalent size and complexity to Ontario Public Service.Requisition TitleRAU-RFS-4421 Branch Coordination Project Mgr/Leadr - JuniorAdvantagesMust-haves:•Experience developing ETL routines using Informatica in a data warehousing environment or large data migration•Experience working with Microsoft SSIS and has experience with migration involving Informatica to Microsoft BI suite Nice to Have:•Public Sector experienceResponsibilitiesOur Public Sector client is looking for a Junior Project Coordinator on a 12 month contract Must Haves:•Financial management skills•Reconciliation, summaries, forecasting, reporting•Project Coordination experience Nice to Have:•Demonstrated experience working and supporting in Business Intelligence applicationsQualificationsOur Public Sector client is looking for a Junior Project Coordinator on a 12 month contract Must Haves:•Financial management skills•Reconciliation, summaries, forecasting, reporting•Project Coordination experience Nice to Have:•Demonstrated experience working and supporting in Business Intelligence applicationsSummaryOur Public Sector client is looking for a Junior Project Coordinator on a 12 month contract Must Haves:•Financial management skills•Reconciliation, summaries, forecasting, reporting•Project Coordination experience Nice to Have:•Demonstrated experience working and supporting in Business Intelligence applications