Receptionist

As the primary ambassador for our client's downtown Calgary facility, the Receptionist plays a key role in delivering a warm, organized experience for corporate visitors, executives, and vendors. Within the fast-paced oilfield services and energy sector, this business administration position requires a unique balance of interpersonal warmth, diligent calendar management, accurate shipping labeling, and general office coordination. If you are comfortable in a corporate oil and gas culture and thrive in a structured, multi-tasking environment, our recruitment experts at Randstad Professional want to partner with you.

Advantages
• Full-time, permanent business administration role with continuous career stability in downtown Calgary.
• Competitive base salary ranging from $55,000 to $62,000 per year.
• Comprehensive benefits package offered upon hire.
• Regular daytime schedule: Monday through Friday, 8:00 AM to 4:30 PM.
• Welcoming environment ideal for enthusiastic new graduates looking to build a multi-year foundation.
• Prime downtown location convenient to public transportation and amenities.
• Professional corporate exposure within the growing energy solutions sector.
• Dedicated support and recruitment expertise from the team at Randstad Professional.


Responsibilities
• Greet and welcome visitors, clients, vendors, and employees in a warm, courteous, and professional manner.
• Maintain front desk operations and ensure reception, common areas, and meeting spaces remain tidy and presentable.
• Administer security procedures by issuing visitor badges and managing office access protocols.
• Direct incoming guests to the appropriate personnel and scheduled meeting rooms.
• Answer, screen, and route incoming phone calls accurately while maintaining exceptional telephone etiquette.
• Monitor shared email inboxes, respond to general inquiries, and direct incoming correspondence.
• Sort, distribute, and process incoming mail, courier packages, and deliveries.
• Prepare, format, and apply proper shipping labeling for outgoing packages, documents, and priority mail items.
• Manage calendar scheduling, room bookings, and executive meeting space reservations.
• Prepare, format, and distribute administrative documents, reports, and internal communications.
• Track, order, and restock office supplies, kitchen essentials, and operational materials.
• Schedule courier services, oversee catering orders, and coordinate routine building facilities services.
• Assist with planning and organizing corporate events, staff meetings, and employee engagement activities.
• Provide general business administration and clerical support across various internal departments.

Qualifications
• 1 to 3 years of administrative, front desk, or customer service experience, OR a motivated new graduate looking for long-term stability.
• High school diploma or equivalent required; post-secondary education in business administration or communications preferred.
• High level of comfort working within an oil and gas or energy industry environment.
• Willingness and commitment to manage all core reception, calendar management, and shipping labeling duties outlined.
• Legal eligibility to work in Canada.
• Excellent verbal and written communication skills paired with a strong customer service mindset.
• High level of personability, approachability, and professional presence.
• Proficiency in Microsoft Office Suite, specifically Outlook, Teams, Word, and Excel.
• Strong calendar management capabilities in a active corporate setting.
• High attention to detail regarding shipping labeling, correspondence, and record maintenance.
• Solid organizational and time management skills to balance daily administrative tasks.
• Discretion and the ability to handle confidential corporate information with integrity.
• Effective interpersonal skills to engage constructively with staff and visitors at all organizational levels.

Summary
At Randstad Professional, we are committed to connecting top administrative talent with industry-leading energy employers in downtown Calgary. If you bring strong personability, calendar management skills, and a desire to build a career in business administration, apply on our site today to connect with our recruitment experts!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.