Our client is an industry leader in the service and equipment rental industry. They are looking to grow their team and add a Planned Maintenance Coordinator full-time long-term to their team in Brampton, ON! If you are looking for an opportunity to join a top service and equipment rental company with an opportunity for growth and development, this could be your next chapter in your career!
...
The Planned Maintenance (PM) Coordinator plays a critical role in ensuring the efficient administration and execution of the company's scheduled maintenance programs. This position is responsible for managing the Planned Maintenance program, coordinating service schedules with dispatch, securing required parts with the parts department, and maintaining accuracy in PM compliance tracking. The PM Coordinator will ensure preventative maintenance services are proactively scheduled, completed on time, and properly documented to support customer satisfaction, technician productivity, and operational efficiency.
Advantages
What this company does for you:
-Opportunity for deferred profit sharing
-RRSP Program for all employees
-Competitive full benefits package
-3 weeks vacation guaranteed
-Strong culture and team environment
Responsibilities
What YOU will be responsible for:
The main responsibilities fall into four categories:
PM Scheduling & Compliance
-Manage the PM scheduling platform, ensuring the timely generation and assignment of planned maintenance work orders.
-Track due/overdue PMs and proactively communicate with dispatch and customers to schedule service.
-Maintain accurate records of completed PMs and update the status in relevant systems.
-Identify missed or incomplete PMs to ensure completion and rebooking if necessary, or PSR solution participation.
Interdepartmental Coordination
-Work closely with dispatch to align technician availability with scheduled PMs and customer preferences.
-Liaise with the parts department to ensure necessary PM kits and parts are available prior to scheduled maintenance dates.
-Coordinate with the sales and service team on the onboarding of new PM contracts or changes to existing ones.
Customer & Contract Administration
-Maintain a database of customer PM agreements, including service frequency, equipment lists, and special terms.
System & Reporting
-Utilize ERP or PM tracking software to generate reports and dashboards for overdue PMs, compliance rates, and PM volume.
-Review and resolve discrepancies in PM intervals, billing status, and equipment records.
-Assist with monthly or quarterly PM performance reporting for management review.
Qualifications
What YOU will bring to the table:
-Minimum 4 years of experience in service coordination, scheduling, or administrative roles (preferably in industrial, equipment rental, or service environments).
-Strong organizational skills and attention to detail.
-Proficient in Microsoft Office (especially Excel) and ERP/maintenance management systems.
-Excellent communication and interpersonal skills for cross-departmental collaboration.
-Ability to work under pressure and manage multiple deadlines.
Assets
-Familiarity with equipment maintenance schedules or the material handling/forklift industry is considered an asset.
Key Competencies
-Administrative accuracy
-Multi-tasking and prioritization
-Process ownership
-Service mindset
-Collaboration and accountability
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online and apply! If you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Our client is an industry leader in the service and equipment rental industry. They are looking to grow their team and add a Planned Maintenance Coordinator full-time long-term to their team in Brampton, ON! If you are looking for an opportunity to join a top service and equipment rental company with an opportunity for growth and development, this could be your next chapter in your career!
The Planned Maintenance (PM) Coordinator plays a critical role in ensuring the efficient administration and execution of the company's scheduled maintenance programs. This position is responsible for managing the Planned Maintenance program, coordinating service schedules with dispatch, securing required parts with the parts department, and maintaining accuracy in PM compliance tracking. The PM Coordinator will ensure preventative maintenance services are proactively scheduled, completed on time, and properly documented to support customer satisfaction, technician productivity, and operational efficiency.
Advantages
What this company does for you:
-Opportunity for deferred profit sharing
-RRSP Program for all employees
-Competitive full benefits package
...
-3 weeks vacation guaranteed
-Strong culture and team environment
Responsibilities
What YOU will be responsible for:
The main responsibilities fall into four categories:
PM Scheduling & Compliance
-Manage the PM scheduling platform, ensuring the timely generation and assignment of planned maintenance work orders.
-Track due/overdue PMs and proactively communicate with dispatch and customers to schedule service.
-Maintain accurate records of completed PMs and update the status in relevant systems.
-Identify missed or incomplete PMs to ensure completion and rebooking if necessary, or PSR solution participation.
Interdepartmental Coordination
-Work closely with dispatch to align technician availability with scheduled PMs and customer preferences.
-Liaise with the parts department to ensure necessary PM kits and parts are available prior to scheduled maintenance dates.
-Coordinate with the sales and service team on the onboarding of new PM contracts or changes to existing ones.
Customer & Contract Administration
-Maintain a database of customer PM agreements, including service frequency, equipment lists, and special terms.
System & Reporting
-Utilize ERP or PM tracking software to generate reports and dashboards for overdue PMs, compliance rates, and PM volume.
-Review and resolve discrepancies in PM intervals, billing status, and equipment records.
-Assist with monthly or quarterly PM performance reporting for management review.
Qualifications
What YOU will bring to the table:
-Minimum 4 years of experience in service coordination, scheduling, or administrative roles (preferably in industrial, equipment rental, or service environments).
-Strong organizational skills and attention to detail.
-Proficient in Microsoft Office (especially Excel) and ERP/maintenance management systems.
-Excellent communication and interpersonal skills for cross-departmental collaboration.
-Ability to work under pressure and manage multiple deadlines.
Assets
-Familiarity with equipment maintenance schedules or the material handling/forklift industry is considered an asset.
Key Competencies
-Administrative accuracy
-Multi-tasking and prioritization
-Process ownership
-Service mindset
-Collaboration and accountability
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online and apply! If you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
