Administrative Coordinator: Professional Development, 18 month contract

Our client, one of Canada’s leading law firms, is seeking an Administrative Coordinator: Professional Development for their downtown Montreal office for an 18-month contract. The ideal candidate for this position is a highly organized, bilingual professional with a rigorous attention to detail. The Administrative Coordinator will be at the heart of executing continuing legal education programs, tracking compliance, managing seminar logistics, and supporting key lawyer evaluation and mentorship cycles.

If you have a strong customer service mindset, thrive in a fast-paced environment, and want to partner closely with firm leadership, this role is made for you.

Advantages
-Full-time, permanent position, 4 days a week in office and one day working from home
-Salary range from $65k/year to $60k/year (depending on experience)
-Group insurance from Day 1, paid for by company
-Employee assistance program, including a wellness management program
-Group RRSP with employer participation
-3 weeks of vacation

Responsibilities
-Seminar Scheduling: Plan the internal continuing education calendar for lawyers
-Continuing Legal Education tracking: Prepare attendance certificates, update internal files, and handle lawyers' compliance inquiries
-Internal Communications: Notify lawyers/assistants of events, manage guest/registration lists, and draft/review invites, reminders, and confirmations
-Speaker Coordination: Follow up with speakers for materials (PowerPoints, bulletins, profiles)
-Logistics & Material Preparation: Standardize, print, and distribute seminar materials; set up rooms and track attendance
=Event Execution: Oversee seminars live, troubleshoot on-site, and address lawyers' logistical questions
-Market Research: Monitor external training trends and offerings relevant to business law
-Mentorship Program: Assist the Senior Director with running, updating, and maintaining internal mentorship
-Team Building: Design, plan, and execute internal team-building events for lawyers
-Evaluations & Compliance: Support the Senior Director through mid-year/year-end lawyer evaluations, annual Quebec Bar registrations, and Canadian Bar Association renewals
-Philanthropy: Help the Director organize and launch annual philanthropy campaigns

Qualifications
-Minimum 1 to 2 years of relevant experience;
-Bilingual with excellent written and verbal communication skills, in both French and English;
-Good knowledge of MS Office suite software;
-Aptitude for and/or experience in professional development (an asset);
-Comfortable communicating with executives and high-ranking individuals within a company;
-Ability to communicate needs clearly and enforce deadlines;
-Attention to detail and resourcefulness;
-Excellent customer service skills;
-Reliability, professionalism, punctuality, team spirit, and discretion;
-Ability to manage emergencies and prioritize tasks;
-Ability to manage multiple files simultaneously;
-Excellent interpersonal skills;
-Knowledge of the rules applicable to lawyers' continuing legal education (CLE) obligations (an asset);
-Availability to work overtime, if necessary.

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English



Summary
Are you interested in this position?

Please apply for this position directly online or by emailing us anytime at tamara.cobrin@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'll be happy to help!
For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your CV!
All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.