Corporate Administrator

This role requires a proactive ownership mindset, excellent adaptability to shifting priorities, and the ability to handle confidential matters with diplomacy. You will manage everything from daily office operations and meeting logistics to supporting marketing programs and facilitating a fantastic onboarding experience for new team members.

Advantages
Location: North York, ON

Position Type: 3-Month Contract (with potential for permanent extension)

Start Date: Next Week

Responsibilities
Front-of-House & First Point of Contact

Create a warm, welcoming, and professional environment for all visitors and callers.

Ensure all guests are aware of and compliant with site Health & Safety and Food Safety practices (including maintaining our strict nut-free environment).

Efficiently manage phone routing, general correspondence, and inquiries.

Act as a site ambassador, ensuring the reception area and office foyer reflect our brand culture and remain up to date.

Office Environment & Operations

Maintain an organized, fully stocked, and highly functional office space.

Support meeting and conference room logistics, including setup, technical readiness, and catering/food ordering.

Create and process purchase orders (POs) for all office-related supplies and expenses.

Assist the Executive Assistant & Office Manager with facilities maintenance and amenities readiness.

Provide logistical support and credit card reconciliation for the Leadership Team.

Marketing & Sales Coordination

Coordinate the fulfillment, packing, and shipping of product samples for influencer, media, and marketing programs.

Manage, organize, and maintain the marketing inventory room.

Oversee the corporate SWAG ordering process and maintain an accessible catalogue of branded merchandise.

Provide administrative coordination for key organizational activities and promotional events.

Team & Culture Support

Collaborate with the Talent Acquisition and HR teams to deliver a seamless, welcoming "Day One" experience for incoming new hires.

Serve as an accessible, supportive point of contact for employee inquiries regarding workplace programs.

Actively contribute feedback and creative ideas to continuously improve the workplace culture and office environment.

Qualifications
Education: Degree or Diploma in Business Administration, or an equivalent blend of education and practical experience.

Experience: 3+ years of administrative experience working within a fast-paced, large-scale corporate environment.

Language: Complete fluency in English (written and verbal).

Communication: Superior written and verbal communication skills with the ability to collaborate across all levels of the organization.

Organization: Exceptional time management, multi-tasking abilities, and keen attention to detail.

Tech Savviness: Proficiency in Microsoft Office 365 (Outlook, Word, PowerPoint, Excel, OneDrive, Teams). Comfort leveraging Generative AI tools to maximize daily productivity is highly valued.

Problem Solving: Strong troubleshooting skills with the capacity to handle sensitive situations with strict confidentiality and diplomacy.

Relationship Building: Natural interpersonal savvy with a strong internal customer-service focus.

Summary
If this role seems like the fit for you, apply today!

We thank you in advance for your application, however due to large volumes of applications, only those shortlisted will be contacted for interviews.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.