Office Assistant/Receptionist

In this role, you will be the warm, welcoming face of the agency, greeting guests, providing coffee service, and providing back-up reception support. Working alongside the Facilities Manager, you will oversee meeting room setups, process supply orders, manage vendor deliveries, and ensure all common areas and kitchens remain immaculate and organized. The ideal candidate brings prior office support experience, strong communication skills in English (bilingual French skills are a asset), and a proactive, team-first attitude. If you can start immediately and adapt easily to a fast-paced environment, apply today!


Advantages
-Fantastic downtown Toronto location
-Modern offices with a fun and energizing team environment
-Great experience with a very successful global advertising agency
-Competitive contract salary of $22 per hour.
- Immediate Start: Jump right into a 30-day temporary role with full-time hours (35 hours per week) and continuous opportunity.
- Work in a vibrant agency workplace, conveniently accessible by TTC transit.
- Predictable Schedule: Maintain a healthy work-life balance with standard day hours (9:00 AM – 5:00 PM, Monday to Friday).
- High-Visibility Environment: Build your network within a premier global operational network.
- Supportive & Active Culture: Work directly with facilities and workplace management in an engaging, people-first atmosphere.

Responsibilities
-Front Desk & Reception Coverage: Greet visiting clients and employees warmly, manage front desk inquiries, offer coffee service, and serve as primary reception relief.
-Facilities & Maintenance Support: Assist the Facilities Manager with daily workplace operations, coordinating basic maintenance requests and supplier services.
-Meeting Room Logistics: Inspect and organize all conference rooms throughout the day to ensure they are tidy, equipped, and ready to welcome client meetings.
-Supply & Inventory Management: Monitor, order, and restock office supplies, kitchen goods, and pantry items while keeping track of incoming deliveries.
-Common Area Upkeep: Maintain clean, professional, and welcoming common spaces, including loading/unloading dishwashers and organizing refreshments.

Qualifications
-ability to lift up of 25 pounds
- 2+ year of receptionist experience.
-1+ years experience working in an office setting and corporate environments
-personable and customer service oriented
-strong problem-solving skills and ability to work independently
-Language Skills: Excellent strong communication skills in English (verbal and written) are required; bilingualism (English/French) is a strong asset.
-Technical Skills: Familiarity with the Microsoft Office suite (Word, Outlook, Excel) and communication tools like Skype/Teams.
-Soft Skills: Highly reliable, organized, and proactive team player with strong multi-tasking abilities and adaptability to change.
-Availability: Must be able to start immediately for a 30-day onsite assignment at Queen Street East.

Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity; however, only those with relevant experience will be considered.

Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed fairly and equitably. Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada branch.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.