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      • Ottawa, Ontario
      • Contract
      Administrative AssistantWork from home!2-3 month contract18$/hGreat opportunity to work for a well established accounting firmWe are currently looking for an Administrative Assistant, reporting to the Manager of Administrative Services, to provide support to the Managing Partner and other Partners. You must be an individual who can work independently with limited oversight and demonstrate project management skills. You must also have the ability to handle a variety of responsibilities in a professional manner. AdvantagesHere are more detail about the position:Monday to Friday: 8:00 AM - 4:30 PMNo work on Weekends$18/hFree parking and bus accessible (both locations)Bilingualism in English and French an Asset, not requiredStart Date: Last week of MayResponsibilitiesDuties and Responsibilities•Provide direct support to teams including but not limited to: Outlook calendar; responding to calls and queries•Typing, editing and proofreading and finalizing correspondence and documents•Coordinating meetings and appointments as required using Outlook, booking rooms, and preparing materials in advance of meetings•Attending various committee or group meetings; recording, compiling, typing and distributing minutes in a timely fashion and organizing related meeting materials and communications•Maintaining confidential records, files and materials•Updating and maintaining various corporate databases •Preparing invoices and client billings for team members •Providing relief to reception on a rotational basis with other administrative assistants•Taking on special projects as assigned by the Manager of Administrative ServicesQualificationsQualifications•Completion of Post-secondary Diploma in Business Administration or a related field•Minimum of 2 years of previous experience in direct project management administrative support•Project management training is considered a strong asset•Excellent oral and written communication skills in English•Strong organizational skills and the ability to prioritize tasks•Strong interpersonal skills•Able to handle high demand situations during peak periods•Strong typing skills (50-80 wpm)•Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint)•Able to work independently •Oral and written communication skills in French would be an assetSummaryDoes this sound like something you are interested in and qualify for? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! Please submit your updated resume directly to lisa.haddow@randstad.ca and cc nadia.vizcardo@randstad.ca
      Administrative AssistantWork from home!2-3 month contract18$/hGreat opportunity to work for a well established accounting firmWe are currently looking for an Administrative Assistant, reporting to the Manager of Administrative Services, to provide support to the Managing Partner and other Partners. You must be an individual who can work independently with limited oversight and demonstrate project management skills. You must also have the ability to handle a variety of responsibilities in a professional manner. AdvantagesHere are more detail about the position:Monday to Friday: 8:00 AM - 4:30 PMNo work on Weekends$18/hFree parking and bus accessible (both locations)Bilingualism in English and French an Asset, not requiredStart Date: Last week of MayResponsibilitiesDuties and Responsibilities•Provide direct support to teams including but not limited to: Outlook calendar; responding to calls and queries•Typing, editing and proofreading and finalizing correspondence and documents•Coordinating meetings and appointments as required using Outlook, booking rooms, and preparing materials in advance of meetings•Attending various committee or group meetings; recording, compiling, typing and distributing minutes in a timely fashion and organizing related meeting materials and communications•Maintaining confidential records, files and materials•Updating and maintaining various corporate databases •Preparing invoices and client billings for team members •Providing relief to reception on a rotational basis with other administrative assistants•Taking on special projects as assigned by the Manager of Administrative ServicesQualificationsQualifications•Completion of Post-secondary Diploma in Business Administration or a related field•Minimum of 2 years of previous experience in direct project management administrative support•Project management training is considered a strong asset•Excellent oral and written communication skills in English•Strong organizational skills and the ability to prioritize tasks•Strong interpersonal skills•Able to handle high demand situations during peak periods•Strong typing skills (50-80 wpm)•Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint)•Able to work independently •Oral and written communication skills in French would be an assetSummaryDoes this sound like something you are interested in and qualify for? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! Please submit your updated resume directly to lisa.haddow@randstad.ca and cc nadia.vizcardo@randstad.ca
      • North York, Ontario
      • Permanent
      Calling all Warehouse Administrative Professionals in Aurora! Are you customer-focused and driven to provide the best possible experience for clients? Do you have hands on experience engaging customers,/clients? Do you pride yourself on your ability to effectively communicate and provide solutions/advice to incoming inquiries? Are you highly interpersonal and detail-oriented,? Are you looking to gain further experience with a well known organization? Are you a dedicated Customer Service Representative who resides in or near Aurora, ON? If you answered yes, then we have an incredible permanent Warehouse Administrative opportunity for you located in Aurora, ON!!Our client is looking to add a motivated Warehouse Administrator to their team in Aurora! This opportunity is a great way to gain further Administrative and Customer Service skills within a dynamic corporate environment. As a Warehouse Administrative Assistant, you will gain hands on experience with handling calls, data entry and processing, and so much more! AdvantagesProduct Knowledge- You will gain product knowledge through intense product knowledge sessions to build your skillset!- Competitive compensation of $17/hr.- SET Hours: Monday to Friday 9:00 - 5:00- Gain valuable experience within a dynamic corporate environment!- The opportunity to network and grow professionally!- Training will be provided to help you succeed! You will gain product knowledge through intense product knowledge sessions to build your skillset!ResponsibilitiesResponsibilities May Include:- Answering and directing calls accordingly- Providing answers to all incoming inquiries- Performing accurate data entry duties to document and process both purchase and sales orders- Assist in inventory management- Document and track all phone calls and email correspondence- Work closely with internal staff and department- Overseeing accounts payableQualifications- 2-3 years experience within administration or Customer service, preferably within a warehouse environment- Intermediate proficiency with Microsoft Office and related software- Strong communication skills- Ability to successfully multi-task priorities and tasks- Excellent organizational and time management- Bilingual is an assetNice to Have:- MS Dynamics NAV experience is considered an AssetSummaryTo Apply:1. Register for a Randstad Account and Apply directly online!2. Additionally, send your resume to danielle.bernabe@randstad.ca and irene.manlegro@randstad.ca 3. Include "Warehouse Administrative Assistant" in the subject line, along with a brief description of why you are perfect for the role!Please note that Randstad consultants will only contact those who are fit for the role. Additionally, due to the high volume of applicants, it may take longer to receive a response. Randstad CanadaRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch
      Calling all Warehouse Administrative Professionals in Aurora! Are you customer-focused and driven to provide the best possible experience for clients? Do you have hands on experience engaging customers,/clients? Do you pride yourself on your ability to effectively communicate and provide solutions/advice to incoming inquiries? Are you highly interpersonal and detail-oriented,? Are you looking to gain further experience with a well known organization? Are you a dedicated Customer Service Representative who resides in or near Aurora, ON? If you answered yes, then we have an incredible permanent Warehouse Administrative opportunity for you located in Aurora, ON!!Our client is looking to add a motivated Warehouse Administrator to their team in Aurora! This opportunity is a great way to gain further Administrative and Customer Service skills within a dynamic corporate environment. As a Warehouse Administrative Assistant, you will gain hands on experience with handling calls, data entry and processing, and so much more! AdvantagesProduct Knowledge- You will gain product knowledge through intense product knowledge sessions to build your skillset!- Competitive compensation of $17/hr.- SET Hours: Monday to Friday 9:00 - 5:00- Gain valuable experience within a dynamic corporate environment!- The opportunity to network and grow professionally!- Training will be provided to help you succeed! You will gain product knowledge through intense product knowledge sessions to build your skillset!ResponsibilitiesResponsibilities May Include:- Answering and directing calls accordingly- Providing answers to all incoming inquiries- Performing accurate data entry duties to document and process both purchase and sales orders- Assist in inventory management- Document and track all phone calls and email correspondence- Work closely with internal staff and department- Overseeing accounts payableQualifications- 2-3 years experience within administration or Customer service, preferably within a warehouse environment- Intermediate proficiency with Microsoft Office and related software- Strong communication skills- Ability to successfully multi-task priorities and tasks- Excellent organizational and time management- Bilingual is an assetNice to Have:- MS Dynamics NAV experience is considered an AssetSummaryTo Apply:1. Register for a Randstad Account and Apply directly online!2. Additionally, send your resume to danielle.bernabe@randstad.ca and irene.manlegro@randstad.ca 3. Include "Warehouse Administrative Assistant" in the subject line, along with a brief description of why you are perfect for the role!Please note that Randstad consultants will only contact those who are fit for the role. Additionally, due to the high volume of applicants, it may take longer to receive a response. Randstad CanadaRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch
      • Ottawa, Ontario
      • Contract
      • $30.00 - $35.00 per hour
      Are you a highly organized administrative professional?Do you have previous experience working for a not-for profit company?Do you enjoy working closely with senior management to achieve business goals?I may just have an opportunity for you!We are looking for experienced project administrative assistants to join our client, in the not for profit industry, for a 2-3 month full-time opportunity (possibility for extension). This position would be working from home, working full-time hours. Advantages-Work from Home-$25-35/hr based on experience-No weekend work-Amazing organization!Responsibilities•organize work effectively and efficiently within a team environment;•prioritize multiple tasks and demands from team members simultaneously;•perform various and complex tasks of a responsible and professional nature;•work under pressure to meet deadlines while maintaining a strong attention to detail;•have a tolerance for ambiguity;•provide information, promotion and document design and review services;•troubleshoot as required and provide innovative problem solving solutions;•interact effectively with Association staff, senior and administrative staff from member institutions, government and partner organizations and is expected to maintain these important relationships;•function with tact, diplomacy, flexibility and autonomy; •treat everyone fairly and equitably and maintain high ethical standards•provide support to the Senior Program Officer (SPO) in the implementation of Canadian Partnerships project and program activities, as described in contribution agreements with funders;•ensure that decisions are followed up in a timely fashion, and that problem areas are brought to the attention of the Senior Management teamQualifications•fluency in both written and verbal English and French (an asset)•demonstrated ability to work collaboratively with a variety of stakeholders at different levels;•high degree of organizational, interpersonal and communication skills;•demonstrated knowledge of project management fundamental concepts;•proficient in managing information and administrative processes; •ability to exercise discretion and professionalism;•demonstrated ability in the design of reports and presentations; •creative and innovative when problem solving;•research and analytical skills;•knowledge of Microsoft Office Suite.SummaryIf you think this ad is speaking to you, apply now! You can submit a copy of your resume to admin.ot@randstad.ca or apply directly to our website. All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      Are you a highly organized administrative professional?Do you have previous experience working for a not-for profit company?Do you enjoy working closely with senior management to achieve business goals?I may just have an opportunity for you!We are looking for experienced project administrative assistants to join our client, in the not for profit industry, for a 2-3 month full-time opportunity (possibility for extension). This position would be working from home, working full-time hours. Advantages-Work from Home-$25-35/hr based on experience-No weekend work-Amazing organization!Responsibilities•organize work effectively and efficiently within a team environment;•prioritize multiple tasks and demands from team members simultaneously;•perform various and complex tasks of a responsible and professional nature;•work under pressure to meet deadlines while maintaining a strong attention to detail;•have a tolerance for ambiguity;•provide information, promotion and document design and review services;•troubleshoot as required and provide innovative problem solving solutions;•interact effectively with Association staff, senior and administrative staff from member institutions, government and partner organizations and is expected to maintain these important relationships;•function with tact, diplomacy, flexibility and autonomy; •treat everyone fairly and equitably and maintain high ethical standards•provide support to the Senior Program Officer (SPO) in the implementation of Canadian Partnerships project and program activities, as described in contribution agreements with funders;•ensure that decisions are followed up in a timely fashion, and that problem areas are brought to the attention of the Senior Management teamQualifications•fluency in both written and verbal English and French (an asset)•demonstrated ability to work collaboratively with a variety of stakeholders at different levels;•high degree of organizational, interpersonal and communication skills;•demonstrated knowledge of project management fundamental concepts;•proficient in managing information and administrative processes; •ability to exercise discretion and professionalism;•demonstrated ability in the design of reports and presentations; •creative and innovative when problem solving;•research and analytical skills;•knowledge of Microsoft Office Suite.SummaryIf you think this ad is speaking to you, apply now! You can submit a copy of your resume to admin.ot@randstad.ca or apply directly to our website. All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      • Ottawa, Ontario
      • Permanent
      Are you a recent grad in the area of Law?Are you eager to start a career for a well-known Company in Downtown Ottawa?Do you have impeccable organization skills and are computer savvy?I want to hear from you!!A busy downtown law firm in downtown Ottawa is looking for a junior Administrative Assistant to join their team full time! They have locations across Canada, with more than 750 lawyers and counting, and they serve clients all throughout North America, Europe and Asia. This role is for a 1 year contract with a strong possibility of permanency!!Advantages-Competitive pay-3 Week’s Vacation-Health and Dental -Remote (for now) then back in Office (views of Parliament Hill)Responsibilities•Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Center as applicable)•Receive and process file management requests•Create new files on the system•Open new file folders and label accordingly•Return or add documents to existing client files•Work with the practice management system to log and record documents•Handle and administer closed files as requested•Undertake all file management and file housekeeping procedures to ensure filing constantly up to date•Understand, identify and process all principle documents within files•Undertake all file closing procedures•Process archive retrieval requests•Maintain all filing and work areas in a tidy and orderly manner•Assist with KYC and conflict checking procedures in accordance with the firm's procedures•Conduct searches•Keep a record of time spent on various administrative tasks for internal purposes•Any other duties as requested by the business•Deal with any Lawyer and Practice Assistant (PA) inquiries in a prompt and efficient manner•Communicate and liaise with Lawyers and PAs on file management issues•Consistently and appropriately update the team on progress where appropriate•Work with team to offer assistance wherever possibleQualifications•Post-Secondary diploma in Legal Administration or similar•1-2 years' experience in Customer Service and / or Administration•Established knowledge of Microsoft Office suite software (eg, Word, Excel, PowerPoint) and CRM•Ability to take initiative•Flexible and enthusiastic self-starter•Strong organization and multi-tasking skills•Strong oral and written communication skills•Excellent interpersonal skills•Strong teamwork skills•Ability to work under pressure and meet deadlines•Sound knowledge of support services•A desire to continuously improve skills•A strong focus on ensuring the highest levels of client service standards are delivered and maintainedSummaryDoes this sound like something you are interested in and qualify for? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! Please submit your updated resume directly online or admin.ot@randstad.ca We are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      Are you a recent grad in the area of Law?Are you eager to start a career for a well-known Company in Downtown Ottawa?Do you have impeccable organization skills and are computer savvy?I want to hear from you!!A busy downtown law firm in downtown Ottawa is looking for a junior Administrative Assistant to join their team full time! They have locations across Canada, with more than 750 lawyers and counting, and they serve clients all throughout North America, Europe and Asia. This role is for a 1 year contract with a strong possibility of permanency!!Advantages-Competitive pay-3 Week’s Vacation-Health and Dental -Remote (for now) then back in Office (views of Parliament Hill)Responsibilities•Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Center as applicable)•Receive and process file management requests•Create new files on the system•Open new file folders and label accordingly•Return or add documents to existing client files•Work with the practice management system to log and record documents•Handle and administer closed files as requested•Undertake all file management and file housekeeping procedures to ensure filing constantly up to date•Understand, identify and process all principle documents within files•Undertake all file closing procedures•Process archive retrieval requests•Maintain all filing and work areas in a tidy and orderly manner•Assist with KYC and conflict checking procedures in accordance with the firm's procedures•Conduct searches•Keep a record of time spent on various administrative tasks for internal purposes•Any other duties as requested by the business•Deal with any Lawyer and Practice Assistant (PA) inquiries in a prompt and efficient manner•Communicate and liaise with Lawyers and PAs on file management issues•Consistently and appropriately update the team on progress where appropriate•Work with team to offer assistance wherever possibleQualifications•Post-Secondary diploma in Legal Administration or similar•1-2 years' experience in Customer Service and / or Administration•Established knowledge of Microsoft Office suite software (eg, Word, Excel, PowerPoint) and CRM•Ability to take initiative•Flexible and enthusiastic self-starter•Strong organization and multi-tasking skills•Strong oral and written communication skills•Excellent interpersonal skills•Strong teamwork skills•Ability to work under pressure and meet deadlines•Sound knowledge of support services•A desire to continuously improve skills•A strong focus on ensuring the highest levels of client service standards are delivered and maintainedSummaryDoes this sound like something you are interested in and qualify for? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! Please submit your updated resume directly online or admin.ot@randstad.ca We are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      • Ottawa, Ontario
      • Permanent
      Administrative CoordinatorOrleansPermanent role40k-43K annually Are you looking for your next administrative challenge?Do you enjoy supporting a small team of managers?Are you highly organized and can meet tight deadlines?If you enthusiastically said yes to all of these questions, we want to hear from you!Our client has an immediate need for an administrative assistant for his company located in Orleans. This is a permanent full-time opportunity with a great amount of professional development available.AdvantagesADVANTAGES• Monday to Friday work week - 40 hour work week• Work for the busy construction and home renovation industry!• $40K-43K salary, based on experience + benefits!• Free ParkingResponsibilitiesRESPONSIBILITIES• Support the owner and other staff with general administrative duties•Administer payroll, invoicing, GST/HST, and other general accounting functions• Follow up with outstanding client invoices when required• Various administrative duties• Prepare month and year-end financial statementsQualificationsQUALIFICATIONS•Must be able to Speak/Read/Write in English (Bilingualism is considered an asset)• Able to use MS Office Suite (Word, Excel, and Outlook)• Advanced level of QuickBooks• Professionalism and respect for confidentiality are essential• Accuracy and attention to detail• Strong organization skills and able to develop new processes within the office• Ability to meet deadlines and work under pressureSUMMARYGet in touch with us ASAP! lisa.haddow@randstad.ca and cc nadia.vizcarco@randstad.caSummaryWe are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!Please send your resume to lisa.haddow@randstad.ca and cc nadia.vizcardo.ca We look forward to hearing from you!
      Administrative CoordinatorOrleansPermanent role40k-43K annually Are you looking for your next administrative challenge?Do you enjoy supporting a small team of managers?Are you highly organized and can meet tight deadlines?If you enthusiastically said yes to all of these questions, we want to hear from you!Our client has an immediate need for an administrative assistant for his company located in Orleans. This is a permanent full-time opportunity with a great amount of professional development available.AdvantagesADVANTAGES• Monday to Friday work week - 40 hour work week• Work for the busy construction and home renovation industry!• $40K-43K salary, based on experience + benefits!• Free ParkingResponsibilitiesRESPONSIBILITIES• Support the owner and other staff with general administrative duties•Administer payroll, invoicing, GST/HST, and other general accounting functions• Follow up with outstanding client invoices when required• Various administrative duties• Prepare month and year-end financial statementsQualificationsQUALIFICATIONS•Must be able to Speak/Read/Write in English (Bilingualism is considered an asset)• Able to use MS Office Suite (Word, Excel, and Outlook)• Advanced level of QuickBooks• Professionalism and respect for confidentiality are essential• Accuracy and attention to detail• Strong organization skills and able to develop new processes within the office• Ability to meet deadlines and work under pressureSUMMARYGet in touch with us ASAP! lisa.haddow@randstad.ca and cc nadia.vizcarco@randstad.caSummaryWe are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!Please send your resume to lisa.haddow@randstad.ca and cc nadia.vizcardo.ca We look forward to hearing from you!

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