5 jobs found for administrative assistant in toronto

The main function of an administrative assistant is to provide high-level administrative support by handling information requests and performing clerical functions for the Wealth mgmt department. Two portfolio managers that work together as a team and this is an opportunity to grown your career within banking/finance.AdvantagesWork for the largest Cdn bank2 month contract with potential to be extendedWork remote$19/hrResponsibilitiesProvides administrative support to Portfolio Managers and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include but is not limited to the following accountabilities: CUSTOMER:Provide a high level of administrative support ensuring quality service and professionalism at every customer interactionManage efficiently in a multi-tasked environment and ensure deadlines are metApply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, )Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/areaQualifications1) Office Exp – 2 to 4 years2) Experience working in fast paced environment, business professional setting3) Strong attention to detail (very important)4) Excellent communication skills (written and verbal) especially when composing emailsNice to have:1) exp working in wealth mgmt- huge asset2) Exp. In banking – understanding termsSummaryEnsure the optimal level of customer service and professionalism is providedProvide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as requiredConsistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriatePrioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the teamEfficiently manage expectations/concerns through strong communication skills, both verbal and writtenSkills: Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one's time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Are you looking for a customer-oriented administrative role in a professional industry? Do you have at least 1 year of administrative assistant experience in an immigration field? Are you tech-savvy and willing to learn and grow with the company?We're currently looking for an Immigration Administrator who is detailed - oriented and available to start immediately. Advantages• Work for a top-tier professional organization • Earn a competitive wage of $21.05 per hour• DT Toronto• Work full-time business hours• 8-month contract with possibility of extensionResponsibilities• Immigration petition file compilation, couriering of petitions, updating technical systems withdetails of work• Assist the client services team with administrative tasks as neededQualifications• Minimum of 1 year of external business experience, with demonstrated skills in admin support• Previous experience in a law firm is preferred• College degree or Bachelor’s degree an asset• Proficient with Microsoft Excel, and Word.• Proficient with Google Suite• Takes ownership for own work’s quality, compliance and technical accuracy.• Up-to-date knowledge of Canadian/US Immigration practices and procedures• PC Law (an asset)• Database management experience as an asset• Takes ownership for own work’s quality, compliance and technical accuracy.• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.• Ability to manage multiple priorities in the allocated time and meet deadlines.• Execute duties with significant attention to detail and maintain high-quality standards.• Ability to work with minimal supervision• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.• Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.• Anticipates and prepares for responses or reactions of others with sensitivity and directness• Confidence in ability to work in an ever-changing work environmentSummaryIf you're looking for an administrative position starting ASAP, please apply!

Please note, this is for proactive/future job consideration and not for a particular job opportunity. The opportunity may be a contract or permanent position with the possibility of working either from home or on-site if it is required and safe to do so.Calling all Bilingual professionals in Toronto! Do you possess 2+ year’s experience in an administrative or customer service role? Are you fluent in both English and French? Are you highly meticulous, organized, and goal-oriented? Do you love being the point of contact for inquiries and information? Are you outgoing, confident, and enthusiastic about providing the best level of customer service? If you answered yes, this could be the perfect opportunity for you!Randstad is looking for highly motivated bilingual candidates in Toronto to fill upcoming contract and/or permanent Administrative Assistant or Office Administrator opportunities within Toronto. The ideal bilingual candidate will have had 2+ years of experience working in either an administrative or customer-focused role and must love interacting with others!Advantages- Gain experience working within a growing corporate environment- Opportunity to network and grow both personally and professionally- Be part of a diverse and growth-driven culture - Competitive compensation package with an hourly rate of $18-$21/hr- Possible opportunity to work from home if the position permits- Potential to become permanentResponsibilitiesKey Responsibilities May Include:- Acting as a point of contact for colleagues, different departments, and clients- Answering phones, redirecting lines, greeting guests and colleagues- Creating, reviewing, and editing various correspondence, presentations and/or reports- Managing financial budgets and/or producing expense reports- Booking and coordinating meetings and other schedules- Organizing documents and regular maintenance of both filing and database systems- Receiving, sorting, and distributing all incoming or outgoing mail and packages to respective recipients- Maintaining office supply inventory by proactively ordering required resources- Assisting with all customer/client inquiries; escalating/redirecting as requiredQualifications- College Diploma or University Degree- 2 + years of administrative, reception, or customer service experience; preferably within a corporate setting - Proficient in both English and French. Testing may be required- Strong proficiency with Microsoft Office Suites and related software- Solid communication, attention to detail, calendar management, and problem-solving skills - Able to effectively stay organized, manage time well, and multitask priorities- Comfortable handling high level of inbound calls- Highly interpersonal, professional, and pleasant attitudeNice to have:-Experience using QuickBooks, Concur, or other related softwareSummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!2. Additionally, email your resume to Danielle.Malca@Randstad.ca and Irene.Manlegro@Randstad.ca3. Including "Bilingual Administrative Assistant/Customer Service Representative - OE2XUJ8" in the subject line, and a brief synopsis of why you would be a great fit for the role.We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.

Do you have notable administrative skills in the not-for-profit or NGO space? Do you embrace change and would love to have a job that is not monotonous? If you do, then we have a role just for you! As an Administrative Assistant you will support the HR and Finance team in a variety of Administrative tasks such as :• Pre-screening phone calls for potential hires.• Coordinating client meetings and setting up a boardroom whenever necessary.• Researching topics and providing comprehensive information.• Preparing report, filing and organizing documents.• Developing and maintaining a comprehensive filing system.• Processing personnel related issues, accounting and other support services related to the organization.• Ensuring that catering demands are met.• Liaising and creating a network with other administrative support and other business areas• Proactively addressing or resolving issues within own area of accountability.• Handling any other miscellaneous duties as requested.AdvantagesPerks:• Convenient location in downtown Toronto - TTC accessible.• Gain experience working with experts.• Convenient work schedule : Mon-Fri : 9am - 5pm• Professional work environment and ability to work with the best.• A competitive wage with 37.5 hrs/week.QualificationsMust have:• Detail oriented with basic administrative skills.• Excellent oral and written communication skills.• Time management skills and the ability to multitask.• Comfortable with basic math.• Sufficient knowledge of Microsoft Excel.• Ability to work independently and in teams.If you feel you are up for the challenge and can work ASAP, apply now on our website at www.randstad.ca !Thank you to all those who apply but only qualified candidates will be contacted.Danielle,Irene,Norma,BriannaPhone Number:416.861.1060Fax Number:416.861.1061AdvantagesPerks:• Convenient location in downtown Toronto - TTC accessible.• Gain experience working with experts.• Convenient work schedule : Mon-Fri : 9am - 5pm• Professional work environment and ability to work with the best.• A competitive wage of $37.5 hrs/week.Responsibilities• Pre-screening phone calls for potential hires.• Coordinating client meetings and setting up a boardroom whenever necessary.• Researching topics and providing comprehensive information.• Preparing report, filing and organizing documents.• Developing and maintaining a comprehensive filing system.• Processing personnel related issues, accounting and other support services related to the organization.• Ensuring that catering demands are met.• Liaising and creating a network with other administrative support and other business areas• Proactively addressing or resolving issues within own area of accountability.• Handling any other miscellaneous duties as requested.QualificationsMust have:• Detail oriented with basic administrative skills.• Excellent oral and written communication skills.• Time management skills and the ability to multitask.• Comfortable with basic math.• Sufficient knowledge of Microsoft Excel.• Ability to work independently and in teams.If you feel you are up for the challenge and can work ASAP, apply now on our website at www.randstad.ca !Thank you to all those who apply but only qualified candidates will be contacted.SummaryIf you're available, interested and qualified for this role and roles similar to this one, please email danielle.malca@randstad.ca and irene.manlegro@randstad.ca with your resume/CV - Subject: "Non Profit Administrator"We look forward to connecting.Best,Danielle,Irene,Norma,Brianna

Calling all Administrative professionals in Toronto! Are you looking to grow both personally and professionally within a large corporate setting? Do you possess 5+ years of administrative experience? Are you highly meticulous, organized, and goal-oriented? Do you love being the point of contact for inquiries and information? Are you confident in your ability to research, analyze data, and create various reports? If you answered yes, this could be the perfect opportunity for you!Our client, a renown global mining organization committed to environmentally friendly and sustainable development, is looking to add a Senior Administrative Assistant to their current Administrative team in Toronto on a contract basis! The ideal candidate will have had 5+ years of administrative experience dealing with a high volume of calls, coordinating appointments, financial budget management, creating various reports as well as hands on experience with SAP, or other related software. A polished, motivated, personable attitude is must! Advantages- The opportunity to network and grow professionally in a corporate environment.- Earn competitive hourly compensation !- Set hours! Monday to Friday from 9:30 am to 4:30 pm, as per business demands. - 100% remote opportunity until further notice.- Contract opportunity with the possible opportunity to become permanent!ResponsibilitiesKey Responsibilities shall Include:- Acting as a point of contact between senior-level stakeholders and external clients.- Completing various reception duties as required, such as receiving and screening calls, emails, letters, and visitors. - Organizing and maintaining all correspondence and records; independently providing follow-up, as necessary.- Coordinating/scheduling all appointments, meetings, and conferences. - Performing research-related tasks such as gathering, summarizing, and analyzing data, as well as creating analytic reports.- Timely processing of invoices for payment in SAP and maintaining invoice filing system; Conducting further investigation and resolving any arising issues.- Support budget management process by consolidating information and monitoring the yearly financial budget.Qualifications- College Diploma or University Degree.- 5+ years of administrative experience supporting senior staff/supervisors.- Hands on experience with financial budget management, invoicing, research, and calendar management.- Excellent proficiency with Microsoft Office Suites (Word, PowerPoint, Excel, Outlook) and SAP, or related software.- Superb communication, organizational, problem-solving, and attention to detail skills.- Meticulous and solution-oriented.- Highly personable, resourceful, tech savvy, and analytical.- Quick learner with the exceptional ability to work independently with limited guidance.SummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!2. Email your resume to Danielle.Malca@Randstad.ca and Irene.Manlegro@Randstad.ca.3. Include “Senior Administrative Assistant - WHPBBG7” in the subject line and a brief synopsis of why you would be a great fit for the role.We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.