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      • Toronto, Ontario
      • Contract
      Do you have 5+ years of Executive Assistant and administrative experience? Do you have excellent interpersonal skills and enjoy building relationships? Are you looking to gain further experience within a large banking environment? If so, this role may be for you!Our client, a multinational bank, is looking for an Executive Assistant to support the head of GBM IT for a 6 month contract (potential to become permanent)!Hours: Standard office hours Pay rate: $35.00/hour** This role will be remote for now- interviews will take place first week of January 2021ADVANTAGES- Gain experience in a multinational bank- Potential to become permanent - Be part of a diverse and growth-driven culture- Regular business hours- Opportunity to networkRESPONSIBILITIES- Provide critical administrative support for an assigned Officer of the Company, the Head of Global Banking & Markets Technology for Canada, and their leadership team of ~15- Schedule travel and meetings- Variety of administrative duties - Monitor routine correspondence and respond to inquiries on behalf of officer; receive and screen telephone calls and visitors – perfect host for guests, taking appropriate action using initiative and judgment.- Submission of expense reports according to internal guidelines and reconciling credit card statements.- Produce reports, forms, schedules, etc., utilizing various software packages or collaboration platforms, composing items from general outlines or own initiative.QUALIFICATIONS- 5 + years executive assistant experience - Experience working with Procurement for the onboarding equipment- Experience working and supporting the onboarding arm of an organization, in addition to admin/EA based tasks- Strong business acumen in terms of proactive follow-ups, someone who’s persistent in getting answers- Minimum of diploma in business, related field or equivalent experience to demonstrate background- Financial services experience (nice to have)- 10/10 communication skills- Positive- Strong business acumenSUMMARYInterested in the Executive Assistant position in Toronto? Apply online today!Candidates moving to the next step of the recruitment process will be contacted.
      Do you have 5+ years of Executive Assistant and administrative experience? Do you have excellent interpersonal skills and enjoy building relationships? Are you looking to gain further experience within a large banking environment? If so, this role may be for you!Our client, a multinational bank, is looking for an Executive Assistant to support the head of GBM IT for a 6 month contract (potential to become permanent)!Hours: Standard office hours Pay rate: $35.00/hour** This role will be remote for now- interviews will take place first week of January 2021ADVANTAGES- Gain experience in a multinational bank- Potential to become permanent - Be part of a diverse and growth-driven culture- Regular business hours- Opportunity to networkRESPONSIBILITIES- Provide critical administrative support for an assigned Officer of the Company, the Head of Global Banking & Markets Technology for Canada, and their leadership team of ~15- Schedule travel and meetings- Variety of administrative duties - Monitor routine correspondence and respond to inquiries on behalf of officer; receive and screen telephone calls and visitors – perfect host for guests, taking appropriate action using initiative and judgment.- Submission of expense reports according to internal guidelines and reconciling credit card statements.- Produce reports, forms, schedules, etc., utilizing various software packages or collaboration platforms, composing items from general outlines or own initiative.QUALIFICATIONS- 5 + years executive assistant experience - Experience working with Procurement for the onboarding equipment- Experience working and supporting the onboarding arm of an organization, in addition to admin/EA based tasks- Strong business acumen in terms of proactive follow-ups, someone who’s persistent in getting answers- Minimum of diploma in business, related field or equivalent experience to demonstrate background- Financial services experience (nice to have)- 10/10 communication skills- Positive- Strong business acumenSUMMARYInterested in the Executive Assistant position in Toronto? Apply online today!Candidates moving to the next step of the recruitment process will be contacted.
      • Ottawa, Ontario
      • Permanent
      Are you looking for your next administrative challenge?Do you enjoy supporting a small team of managers?Are you highly organized and can meet tight deadlines?If you enthusiastically said yes to all of these questions, we want to hear from you! Our client has an immediate need for an executive assistant for his company located in the east end of Ottawa. This is a permanent full-time opportunity with a great amount of professional development available. ADVANTAGES• Monday to Friday work week• Flexible Work from Home options• $40K-60K salary, based on experience + benefits!• Free ParkingRESPONSIBILITIES• Support the owner and other agents with general administrative duties• Prepare reports in Excel, Word and Quickbooks•Administer payroll, invoicing, GST/HST, and other general accounting functions• Maintain accounts, prepare cheques, invoices, payments, and deposits• Follow up with outstanding client invoices when required• Various administrative duties• Assist agents with tight project deadlines - may include proof reading and drafting reports• Prepare month and year-end financial statementsQUALIFICATIONS•Must be able to Speak/Read/Write in English (Bilingualism is considered an asset)• 4+ years experience providing administrative support as an administrative assistant/secretary/executive assistant or similar• Must have a valid secret security clearance• Able to use MS Office Suite (Word, Excel, and Outlook)• Advanced level of QuickBooks• Professionalism and respect for confidentiality are essential• Accuracy and attention to detail• Strong organization skills and able to develop new processes within the office • Ability to meet deadlines and work under pressure SUMMARYDoes this sound like something you are interested in? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! @@@ admin.ot@randstad.caWe are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      Are you looking for your next administrative challenge?Do you enjoy supporting a small team of managers?Are you highly organized and can meet tight deadlines?If you enthusiastically said yes to all of these questions, we want to hear from you! Our client has an immediate need for an executive assistant for his company located in the east end of Ottawa. This is a permanent full-time opportunity with a great amount of professional development available. ADVANTAGES• Monday to Friday work week• Flexible Work from Home options• $40K-60K salary, based on experience + benefits!• Free ParkingRESPONSIBILITIES• Support the owner and other agents with general administrative duties• Prepare reports in Excel, Word and Quickbooks•Administer payroll, invoicing, GST/HST, and other general accounting functions• Maintain accounts, prepare cheques, invoices, payments, and deposits• Follow up with outstanding client invoices when required• Various administrative duties• Assist agents with tight project deadlines - may include proof reading and drafting reports• Prepare month and year-end financial statementsQUALIFICATIONS•Must be able to Speak/Read/Write in English (Bilingualism is considered an asset)• 4+ years experience providing administrative support as an administrative assistant/secretary/executive assistant or similar• Must have a valid secret security clearance• Able to use MS Office Suite (Word, Excel, and Outlook)• Advanced level of QuickBooks• Professionalism and respect for confidentiality are essential• Accuracy and attention to detail• Strong organization skills and able to develop new processes within the office • Ability to meet deadlines and work under pressure SUMMARYDoes this sound like something you are interested in? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! @@@ admin.ot@randstad.caWe are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      • Toronto, Ontario
      • Permanent
      • $48,000 - $50,000 per year
      Are you a proactive individual with 1-3 years of experience working as an Executive Assistant looking for your next role? Are you an eager individual who loves to work in a fast-paced environment, in a very successful, and rapidly growing company, and ready to support their CEO?If so, we have an amazing opportunity for you. We are looking for an Executive Assistant to join and support the CEO and the senior management team as soon as possible, working 9-5, Monday to Friday or similar hours. What’s in it for YOU:• TTC accessible Downtown Toronto Location (working remotely to start) • Excellent compensation of $48,000-50,000 based on your experience• A very dynamic, challenging role that allows you to work on a variety of projects• Rapidly growing organization with room for growth!What YOU will be doing:• Providing efficient and timely administrative support to the CEO and occasionally other managers, including calendar management, meeting organization, and coordination• Providing support on a variety of projects working closely with multiple internal parties• Organizing and coordinating conferences, and company events• Responsible for providing support to other departments, including marketing, as needs come up•Convenient Monday through Friday 9:00am-5:00pm or similar work schedule What YOU bring to the table:• 1-3 years of experience as an Executive Assistant or Senior Administrative role including EA duties• Excellent verbal and written communication skills• Strong attention to detail (including experience with detail-oriented tasks/roles)• Previous project management/coordination experience is strongly preferred• Able to work under fast and constantly changing work environment with strong multitasking abilities • Positive attitude and a warm demeanor• Superior organizational skills with an ability to work collectively • Excellent proficiency working with computers and MS OfficeIf you have what it takes to land into this role and would love to be a part of Randstad’s wide talent family, please APPLY NOW. You can also send your resume directly to dassler.coutinho@randstad.ca with a brief synopsis of why you think will be a good fit for the role.Lexy,DasslerPhone Number:416.861.1060Fax Number:416.861.1061RESPONSIBILITIESQUALIFICATIONS
      Are you a proactive individual with 1-3 years of experience working as an Executive Assistant looking for your next role? Are you an eager individual who loves to work in a fast-paced environment, in a very successful, and rapidly growing company, and ready to support their CEO?If so, we have an amazing opportunity for you. We are looking for an Executive Assistant to join and support the CEO and the senior management team as soon as possible, working 9-5, Monday to Friday or similar hours. What’s in it for YOU:• TTC accessible Downtown Toronto Location (working remotely to start) • Excellent compensation of $48,000-50,000 based on your experience• A very dynamic, challenging role that allows you to work on a variety of projects• Rapidly growing organization with room for growth!What YOU will be doing:• Providing efficient and timely administrative support to the CEO and occasionally other managers, including calendar management, meeting organization, and coordination• Providing support on a variety of projects working closely with multiple internal parties• Organizing and coordinating conferences, and company events• Responsible for providing support to other departments, including marketing, as needs come up•Convenient Monday through Friday 9:00am-5:00pm or similar work schedule What YOU bring to the table:• 1-3 years of experience as an Executive Assistant or Senior Administrative role including EA duties• Excellent verbal and written communication skills• Strong attention to detail (including experience with detail-oriented tasks/roles)• Previous project management/coordination experience is strongly preferred• Able to work under fast and constantly changing work environment with strong multitasking abilities • Positive attitude and a warm demeanor• Superior organizational skills with an ability to work collectively • Excellent proficiency working with computers and MS OfficeIf you have what it takes to land into this role and would love to be a part of Randstad’s wide talent family, please APPLY NOW. You can also send your resume directly to dassler.coutinho@randstad.ca with a brief synopsis of why you think will be a good fit for the role.Lexy,DasslerPhone Number:416.861.1060Fax Number:416.861.1061RESPONSIBILITIESQUALIFICATIONS
      • Toronto, Ontario
      • Permanent
      Thank you for your interest in Randstad!We are currently looking for a bilingual English/Mandarin Executive Assistant for the CEO of a local leading investment company in North York (Sheppard & Victoria Park).Do you have experience working with C-suite professionals? Are you an elite time-management skills administrator? Do you thrive in a fast paced entrepreneurial environment? If so, this could be the permanent role for you!In this role, the Executive Assistant will report to the CEO of the company and will be the one to perform clerical tasks, coordinating calendars, scheduling travel, setting business meeting agendas, preparing reports, and setting the executive's daily schedule. Comfort with conducting market research, preparing statistical reports with a keen understanding of business concepts is also very important.If this sounds like you, please apply directly. Not sure if this one is for you? Check out Randstad.ca for other similar opportunities.Please note Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.As an Executive Assistant you are a very important member of the team. You always have your finger on the pulse and get to work with everyone at the company. You do a little bit of everything, often experiencing small victories as you solve challenges throughout your day.Advantages- Central location (North York)- Corporate environment- Accessible to TTC, parking on-site- Competitive wage ($60K - $70K annually)- Standard office hours M-F 8 am and 5 pmQualifications- Bilingual English/Mandarin- University or College diploma in Administration or Business or extensive related business experience; minimum of 2 years’ experience providing executive secretarial support to senior management.- Proven self-starter who takes initiative and thrives in a fast-paced environment- Excellent knowledge of Windows, MS Office products (Word, Excel, PowerPoint, Outlook).Conor,StevenADVANTAGES- Central location (North York)- Corporate environment- Accessible to TTC, parking on-site- Competitive wage ($60K - $70K annually)- Standard office hours M-F 8 am and 5 pmRESPONSIBILITIESQUALIFICATIONS- Bilingual English/Mandarin- University or College diploma in Administration or Business or extensive related business experience; minimum of 2 years’ experience providing executive secretarial support to senior management.- Proven self-starter who takes initiative and thrives in a fast-paced environment- Excellent knowledge of Windows, MS Office products (Word, Excel, PowerPoint, Outlook).
      Thank you for your interest in Randstad!We are currently looking for a bilingual English/Mandarin Executive Assistant for the CEO of a local leading investment company in North York (Sheppard & Victoria Park).Do you have experience working with C-suite professionals? Are you an elite time-management skills administrator? Do you thrive in a fast paced entrepreneurial environment? If so, this could be the permanent role for you!In this role, the Executive Assistant will report to the CEO of the company and will be the one to perform clerical tasks, coordinating calendars, scheduling travel, setting business meeting agendas, preparing reports, and setting the executive's daily schedule. Comfort with conducting market research, preparing statistical reports with a keen understanding of business concepts is also very important.If this sounds like you, please apply directly. Not sure if this one is for you? Check out Randstad.ca for other similar opportunities.Please note Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.As an Executive Assistant you are a very important member of the team. You always have your finger on the pulse and get to work with everyone at the company. You do a little bit of everything, often experiencing small victories as you solve challenges throughout your day.Advantages- Central location (North York)- Corporate environment- Accessible to TTC, parking on-site- Competitive wage ($60K - $70K annually)- Standard office hours M-F 8 am and 5 pmQualifications- Bilingual English/Mandarin- University or College diploma in Administration or Business or extensive related business experience; minimum of 2 years’ experience providing executive secretarial support to senior management.- Proven self-starter who takes initiative and thrives in a fast-paced environment- Excellent knowledge of Windows, MS Office products (Word, Excel, PowerPoint, Outlook).Conor,StevenADVANTAGES- Central location (North York)- Corporate environment- Accessible to TTC, parking on-site- Competitive wage ($60K - $70K annually)- Standard office hours M-F 8 am and 5 pmRESPONSIBILITIESQUALIFICATIONS- Bilingual English/Mandarin- University or College diploma in Administration or Business or extensive related business experience; minimum of 2 years’ experience providing executive secretarial support to senior management.- Proven self-starter who takes initiative and thrives in a fast-paced environment- Excellent knowledge of Windows, MS Office products (Word, Excel, PowerPoint, Outlook).
      • Burlington, Ontario
      • Contract
      • $20.00 - $25.00 per hour
      Executive Assistant in Burlington!Are you an experienced Executive Assistant that has worked under a company President or Vice President? Are you highly professional and detail oriented? Are you computer savvy, able to prioritize tasks efficiently and have a sense of urgency? Then we have the perfect role for you!If you are interested in hearing more, please email your resume to heather.dumitru@randstad.ca today!We are recruiting for an experienced Executive Assistant for an established Insurance company in Burlington. The ideal candidate will have experience with HR functions, booking travel, calendar management, communicating with national and international contacts, and other administrative tasks. If you enjoy supporting an Executive Level staff and are available for a contract position now, this could be your next amazing opportunity!ADVANTAGES- $20.00 - $25.00 per hour - 12 month contract and possibility of permanency - Remote work (equipment provided) - Company is a leader in industry- 8:30 - 4:30 (FLEX hours provided)- Work-life balance is a priority- Positive work culture- Welcoming culture for new employees- Clear business objectives and organizational goals- Chance to work on exciting / important projects- Fast-paced, dynamic environmentRESPONSIBILITIES-First point of contact for the Vice President of the IT Department -Coordinating and completing all Human Resources administrative processes relating to the Vice President’s direct reports, including new hires, performance reviews, compensation and succession planning.-Scheduling travel and expenses for President-Calendar Management for President and triage important emails-Scheduling meetings, record meeting minutes, and prepare document packages for meetings/events-In-charge of presentation material-Coordinate, maintain, and tracks departmental travel, corporate dues, corporate promotion, and expenses-Other Administrative duties as neededQUALIFICATIONS- Completion of post-secondary education in Business Administration/Commerce- 2-3 years of experience supporting a high level Executive- Financial acumen and understanding of how business is done - Professionalism and attention to detail is a requirement - Criminal and credit check required- Must be able to work alone or with team- Excellent time management and organizational skills - Having experience in the insurance industry and/or IT sectors is an asset.- Digitally Savvy with highly proficient skills with the Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.SUMMARYHow to Apply?1. Apply online at Randstad.ca today!2. Email your resume to heather.dumitru@randstad.ca Not interested in this role but still looking for your next great opportunity? Randstad oversees various permanent and contract position such as: Reception, Administrative Assistant, Executive Assistance, Customer Service Representative, Accounting Clerk, Data Entry, and Inside Sales. If you are interested in these roles, please feel free to reach out to us to discuss what you are looking for!Chanel,Heather
      Executive Assistant in Burlington!Are you an experienced Executive Assistant that has worked under a company President or Vice President? Are you highly professional and detail oriented? Are you computer savvy, able to prioritize tasks efficiently and have a sense of urgency? Then we have the perfect role for you!If you are interested in hearing more, please email your resume to heather.dumitru@randstad.ca today!We are recruiting for an experienced Executive Assistant for an established Insurance company in Burlington. The ideal candidate will have experience with HR functions, booking travel, calendar management, communicating with national and international contacts, and other administrative tasks. If you enjoy supporting an Executive Level staff and are available for a contract position now, this could be your next amazing opportunity!ADVANTAGES- $20.00 - $25.00 per hour - 12 month contract and possibility of permanency - Remote work (equipment provided) - Company is a leader in industry- 8:30 - 4:30 (FLEX hours provided)- Work-life balance is a priority- Positive work culture- Welcoming culture for new employees- Clear business objectives and organizational goals- Chance to work on exciting / important projects- Fast-paced, dynamic environmentRESPONSIBILITIES-First point of contact for the Vice President of the IT Department -Coordinating and completing all Human Resources administrative processes relating to the Vice President’s direct reports, including new hires, performance reviews, compensation and succession planning.-Scheduling travel and expenses for President-Calendar Management for President and triage important emails-Scheduling meetings, record meeting minutes, and prepare document packages for meetings/events-In-charge of presentation material-Coordinate, maintain, and tracks departmental travel, corporate dues, corporate promotion, and expenses-Other Administrative duties as neededQUALIFICATIONS- Completion of post-secondary education in Business Administration/Commerce- 2-3 years of experience supporting a high level Executive- Financial acumen and understanding of how business is done - Professionalism and attention to detail is a requirement - Criminal and credit check required- Must be able to work alone or with team- Excellent time management and organizational skills - Having experience in the insurance industry and/or IT sectors is an asset.- Digitally Savvy with highly proficient skills with the Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.SUMMARYHow to Apply?1. Apply online at Randstad.ca today!2. Email your resume to heather.dumitru@randstad.ca Not interested in this role but still looking for your next great opportunity? Randstad oversees various permanent and contract position such as: Reception, Administrative Assistant, Executive Assistance, Customer Service Representative, Accounting Clerk, Data Entry, and Inside Sales. If you are interested in these roles, please feel free to reach out to us to discuss what you are looking for!Chanel,Heather
      • Toronto, Ontario
      • Permanent
      • $55 - $70 per year
      Are you an experienced and highly motivated Executive Assistant? Do you have experience supporting C-suite level executives in a high pressure and fast paced environment? Are you self-sufficient, and thrive off going above and beyond the typical job description of an EA? Do you take pride in being the right-hand partner and gate keeper? If so, then this role may be just for you. We are searching for an Executive Assistant to virtually support the CEO of a medical device start-up. As the EA to the CEO, you will be the one making judgement calls on how time is spent, including organizing the CEO’s day to day activities with professionalism and sensitivity as well as supporting other departments such as HR. ADVANTAGES• Virtual/ remote opportunity• Competitive salary based on experience, benefits program, RRSP• Flexible schedule, remote location a permanent basis• Be part of a new start-up environment, fast-paced, innovative and entrepreneurial teamRESPONSIBILITIESKey duties in this role include:• Provide day-to-day administrative support to the CEO, working closely with the Chief of Staff to optimize the CEO’s priorities and deadlines• Arrange, confirm, and prepare briefings for meetings by obtaining relevant and critical information, materials and research prior to each meeting to properly prepare the CEO• Carefully monitor the priorities in the CEO’s calendar• Arrange travel accommodations and itineraries prior to trips and conferences• Prepare agendas and briefing materials for senior leadership teams’ daily, weekly, and monthly meetings; attend meetings and record minutes with action items and carry out appropriate follow ups• Manage the CEO’s email; compose emails on behalf of the CEO and provide appropriate follow ups • Read, validate and summarize contracts• Maintain various databases for the office of the CEO• Track all contracts incoming and requiring the CEO’s signature by ensuring contracts have been reviewed by the appropriate staff before presenting the contract for the CEO’s signature; ensure contract requests are followed up on in a timely manner• Reconcile multiple expense reports on a monthly basis• Prepare presentations and reports as required• Maintain the strictest confidentiality• Provide support to HR with onboarding new employees especially remotely• Perform other duties as assignedQUALIFICATIONS•Minimum of 5 years of executive administration experience supporting C-suite executive•Being available and responsive during non-business hours; Must be able to work flexible hours- beyond typical 9-5•Ability to multitask and prioritize a heavy daily workload; time management skills are a must•Highly organized and ability to manage several calendars•Excellent communication skills- be able to respond in a highly professional manner over phone, email, etc. •Resourceful and creative problem-solving skills are highly desirable•Detail oriented, keen eye and experience proofreading and editing documents•Experience using Quickbooks or similar•Able to adapt quickly through changing priorities•Diligent in ensuring all tasks are addressed•Highly discrete and maintains the utmost confidentiality•Experience in a start-up environment is preferred•Bachelor’s degree preferredSUMMARYIf this sounds like a perfect opportunity for you then APPLY TODAY!We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.TO APPLY: 1) Please make sure you have registered for an account at Randstad.ca2) Please upload your most recent resume outlining all the above qualifications and experience required for the role
      Are you an experienced and highly motivated Executive Assistant? Do you have experience supporting C-suite level executives in a high pressure and fast paced environment? Are you self-sufficient, and thrive off going above and beyond the typical job description of an EA? Do you take pride in being the right-hand partner and gate keeper? If so, then this role may be just for you. We are searching for an Executive Assistant to virtually support the CEO of a medical device start-up. As the EA to the CEO, you will be the one making judgement calls on how time is spent, including organizing the CEO’s day to day activities with professionalism and sensitivity as well as supporting other departments such as HR. ADVANTAGES• Virtual/ remote opportunity• Competitive salary based on experience, benefits program, RRSP• Flexible schedule, remote location a permanent basis• Be part of a new start-up environment, fast-paced, innovative and entrepreneurial teamRESPONSIBILITIESKey duties in this role include:• Provide day-to-day administrative support to the CEO, working closely with the Chief of Staff to optimize the CEO’s priorities and deadlines• Arrange, confirm, and prepare briefings for meetings by obtaining relevant and critical information, materials and research prior to each meeting to properly prepare the CEO• Carefully monitor the priorities in the CEO’s calendar• Arrange travel accommodations and itineraries prior to trips and conferences• Prepare agendas and briefing materials for senior leadership teams’ daily, weekly, and monthly meetings; attend meetings and record minutes with action items and carry out appropriate follow ups• Manage the CEO’s email; compose emails on behalf of the CEO and provide appropriate follow ups • Read, validate and summarize contracts• Maintain various databases for the office of the CEO• Track all contracts incoming and requiring the CEO’s signature by ensuring contracts have been reviewed by the appropriate staff before presenting the contract for the CEO’s signature; ensure contract requests are followed up on in a timely manner• Reconcile multiple expense reports on a monthly basis• Prepare presentations and reports as required• Maintain the strictest confidentiality• Provide support to HR with onboarding new employees especially remotely• Perform other duties as assignedQUALIFICATIONS•Minimum of 5 years of executive administration experience supporting C-suite executive•Being available and responsive during non-business hours; Must be able to work flexible hours- beyond typical 9-5•Ability to multitask and prioritize a heavy daily workload; time management skills are a must•Highly organized and ability to manage several calendars•Excellent communication skills- be able to respond in a highly professional manner over phone, email, etc. •Resourceful and creative problem-solving skills are highly desirable•Detail oriented, keen eye and experience proofreading and editing documents•Experience using Quickbooks or similar•Able to adapt quickly through changing priorities•Diligent in ensuring all tasks are addressed•Highly discrete and maintains the utmost confidentiality•Experience in a start-up environment is preferred•Bachelor’s degree preferredSUMMARYIf this sounds like a perfect opportunity for you then APPLY TODAY!We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.TO APPLY: 1) Please make sure you have registered for an account at Randstad.ca2) Please upload your most recent resume outlining all the above qualifications and experience required for the role
      • Anjou, Québec
      • Permanent
      • $60,000 - $70,000 per year
      Do you have stable experience as a legal assistant? Do you have an interest in commercial law? Would you like to work in East Montreal? We have a challenge for you. A pharmaceutical company is looking for a legal assistant to assist it, a commercial lawyer and a company president.If you are perfectly bilingual, have worked in a law firm and know commercial law, you are the right person!ADVANTAGES- Schedule from Monday to Friday: 40h / week;- Group Insurance;- Salary between $ 60,000 and $ 70,000;- Social committee;- Parking for employees;- Close to public transport;- Beautiful working atmosphere centered on the well-being of employees.RESPONSIBILITIES- Organize business trips;- Translate documents;- Drafting of internal communications and external correspondence;- Revise legal contracts as needed and update certain documents (financial reports, texts, forms)- Creation of Powerpoint presentations;- Taking minutes of meetings;-All other related tasks.QUALIFICATIONS- DEP or DEC in secretarial / office / AEC or Legal technology;- Minimum of 7 years of experience in a similar position;- Experience as a legal assistant or career executive assistant with legal experience;- Proficiency in the Microsoft Office suite;- Bilingualism (compulsory).Personal characteristics:- Sense of analysis;- Sense of initiative;- Demonstrate discretion, good judgment and confidentiality at all times;- Communication and organizational skills;- Sense of urgency and great autonomy.SUMMARYYou have the required experience and you like this offer, contact me quickly via the most efficient means for you.by phone at 514-252-0099by email: kim.guertin@randstad.ca and lea.murray-montmorency@randstad.caonline www.randstad.caFind out about our new My Randstad app, which alerts you to new shifts that you can accept or decline based on your availability.As a leader in recruiting, we are committed to discussing your career with you and advancing your career in today's job market. We would be happy to meet you in our offices to get to know you!In the event that this position is not for you but you are looking for another job in the administrative field, do not hesitate and contact us! Here is the list of positions that we are recruiting massively:-Administrative / executive / managerial assistant-Office clerk and data entry-Logistics / purchasing / transport assistant-Receptionist-Customer service agentRandstad, the Human in mind!Kim,Leaphone:514.252.0099
      Do you have stable experience as a legal assistant? Do you have an interest in commercial law? Would you like to work in East Montreal? We have a challenge for you. A pharmaceutical company is looking for a legal assistant to assist it, a commercial lawyer and a company president.If you are perfectly bilingual, have worked in a law firm and know commercial law, you are the right person!ADVANTAGES- Schedule from Monday to Friday: 40h / week;- Group Insurance;- Salary between $ 60,000 and $ 70,000;- Social committee;- Parking for employees;- Close to public transport;- Beautiful working atmosphere centered on the well-being of employees.RESPONSIBILITIES- Organize business trips;- Translate documents;- Drafting of internal communications and external correspondence;- Revise legal contracts as needed and update certain documents (financial reports, texts, forms)- Creation of Powerpoint presentations;- Taking minutes of meetings;-All other related tasks.QUALIFICATIONS- DEP or DEC in secretarial / office / AEC or Legal technology;- Minimum of 7 years of experience in a similar position;- Experience as a legal assistant or career executive assistant with legal experience;- Proficiency in the Microsoft Office suite;- Bilingualism (compulsory).Personal characteristics:- Sense of analysis;- Sense of initiative;- Demonstrate discretion, good judgment and confidentiality at all times;- Communication and organizational skills;- Sense of urgency and great autonomy.SUMMARYYou have the required experience and you like this offer, contact me quickly via the most efficient means for you.by phone at 514-252-0099by email: kim.guertin@randstad.ca and lea.murray-montmorency@randstad.caonline www.randstad.caFind out about our new My Randstad app, which alerts you to new shifts that you can accept or decline based on your availability.As a leader in recruiting, we are committed to discussing your career with you and advancing your career in today's job market. We would be happy to meet you in our offices to get to know you!In the event that this position is not for you but you are looking for another job in the administrative field, do not hesitate and contact us! Here is the list of positions that we are recruiting massively:-Administrative / executive / managerial assistant-Office clerk and data entry-Logistics / purchasing / transport assistant-Receptionist-Customer service agentRandstad, the Human in mind!Kim,Leaphone:514.252.0099

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