10 jobs found for executive assistant

Are you looking for a fast paced energetic company to call home? This may be the role for you! We are looking for an executive assistant to join one of Canada's most exciting startups to help build the brand from the ground up. As an executive assistant you are responsible for a variety of administrative tasks including supporting the CEO and working closely with the HR manager.Advantages- Located in Surrey- Permanent positions with a growing organization- opportunity for promotion- $50,000-$60,000 annually- Monday to Friday 9:00am-5:00pm with some occasional OTResponsibilities- Manages the CEO’s calendar and daily agenda-Coordinate and schedule meetings and appointments- Document and take meeting minutes. - Greet and assist customers, visitors, and deliveries as required.- Arrange for Catering when needed for meeting and events- Organize and maintain common areas when requiredQualifications- 3-5 years of Executive Assistant experience or Senior Administrative experience supporting c-suite level- Excellent communication skills - Strong MS Office and G-Suite- Passion for working in a fast paced, evolving environment- Proven ability to be proactive and self-motivated. - Strong multi-tasking skills SummaryTwo easy ways to apply:1. E-mail resume to Michelle: michelle.greengrass@randstad.ca2. Apply online: http://www.randstad.caRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply. Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.

A company the specializes in home decor is looking for an Executive Assistant for their office in Mont-/Royal.The proposed salary is between $50,000 and $55,000 per year, Monday to Friday from 8:30 am to 4:30 pm, benefits after 3 months, 2 weeks vacation, on-site parking, accessible by public transit. Advantages- Benefits after 3 months- 2 weeks vacation- Summer hours- Bonus plan- Parking on siteResponsibilities- Manage reports through Excel, and PowerPoint - Assisting with fashion and design catalogs- Preparation of quotations for and communications with customers- Communications with overseas suppliers - Prepare PowerPoint presentations- Organization of meeting followed by agendaQualifications• Bilingual in French and English (written and oral)• Minimum of 3 years of working in a similar role • Administrative/ Executive experience required • Ability to multitask, prioritize and handle deadlines• Strong organization skills• Very detailed oriented• Be able to work closely with a teamSummaryLooking for an Executive Assistant role?Looking to work in Mont-Royal?Take the time and send over your resume at jessica.macchiagodena@randstad.ca

Our client, an automotive marketing agency in the Plateau district of Montreal, is looking for his executive assistant.For once, it is not the experience that we are looking for, but a personality who will make the difference, to support the president in his efforts.If you are fluently bilingual in French and English, you are comfortable with administrative tasks, but above all, you aspire to have an executive role, then this position is for you.Advantages- Join a young and dynamic company in the marketing sector.- Working hours from 9 a.m. to 5 p.m., Monday to Friday.- Possibility of teleworking.- At least one working day in the premises located in the Plateau in Montreal.- Salary of $40K- $50K.- Health insurance.- Mileage costs, if necessary.- Casual dress code.Responsibilities- Management of the president's agenda.- Email management.- Calls to customers and suppliers.- Corrections and editions of texts.- Travel management (booking flights, hotels and restaurants).- Management of expense.- Other tasks of assistance to the president.Qualifications- Bilingualism in French and English essential. The agency has offices in Ontario, USA and France.- Proficiency in Microsoft Office.- Sense of organization, and ease in administrative tasks.- No experience is required, but a resourceful and dynamic personality is sought.SummaryFor once, we won't be looking at your experience. We are looking for an authentic, resourceful personality, who wishes to take a new step in his career, and occupy a role of executive assistant to the president of the agency.If you wish to join this marketing agency located on the Plateau-Mont-Royal, we are awaiting your application.Contact us at 514-252-0099 ext 2, or by email at kim.guertin@randstad.ca or jean.amirault@randstad.ca

A Company that specializes in Transportation and Logistics is looking for an Executive Assistant to support their management team at the Head Office located in Ville Saint Laurent. The proposed salary is between $50, 000 to $75, 000 depending on experience, Monday through Friday 8:00 am to 5,:00 pm, benefits after 3 months, 3 weeks vacation, and parking available.Advantages- 3 weeks vacation- Benefits after 3 months (medical, paramedical, and dental etc.)- Good company culture- Dynamic team- Small/close team environmentResponsibilities- Perform various administrative tasks (opening files, taking calls, managing diaries, filing, scanning, layout, document production, creation of presentations, archiving, electronic documentation management, etc.) for the executive team.- Organize meetings and gatherings (reservation of rooms and equipment, etc.).- Creation, update and follow-up of schedules.- Coordinate the signatures and approvals of documents from the executive team.- Develop the annual calendar of monthly meetings (monitoring of major projects) and quarterly;- Establish each month, for the benefit of the members of the executive team, the schedule for preparing the activities related to these monthly and quarterly meetings.- Make reservations for all business trips made by management team personnel.- Ensure the preparation of expense accounts for the executive team and ensure budget monitoring.Qualifications- Bilingualism spoken and written in English and French- Diploma of studies in secretarial or relevant experience - Have at least 10 years of experience in a similar position- Strong MS Office (Excel) skills- Experience in banking is a must- Have an analytical capacity and an ease to solve problems- Ability to work under pressureSummaryLooking for an Executive Assistant opportunity?Looking to work in Ville Saint Laurent?Click on "Apply Now" or send your resume to:jessica.macchiagodena@randstad.ca

Randstad Victoria is now looking for an experienced administrative assistant for a full time permanent position in Langford BC. This role requires a high-level of interpersonal, organizational, and administrative skill and the ability to be resourceful and efficient in a dynamic, fast-paced environment. We are looking for someone who is motivated, confident and has excellent written and verbal communcation skills.Successful candidates will be quick learning, responsive, and knowledgeable of the Victoria area. Experience in the real estate development industry will be considered an asset. We are looking for a professional, who is able to act quickly under pressure, and maintain a calm presense. AdvantagesPosition: Permanent, full time.Hours: Monday - Friday, 8:00am - 4.30pm Location: transit accessiblePay rate: $21 per hourStart date: ASAPGreat benefits package available after 3 monthsResponsibilities· Printing, compiling, and responding to emails at the direction of the President, President’s Executive Assistant, or other team members· Working with the Executive Assistant, coordinate the President’s calendar and arrange meetings· Answering phone calls, taking messages and following up as needed, or redirecting to correct resource· Acting as ‘gate keeper’ between members of the public and the President· Maintaining electronic and paper files· Boardroom management and welcoming attendees· Coordinating catering as needed· Facilities, office equipment and asset management· Other administrative duties as requiredQualifications· Minimum of 3 years administrative experience · Construction or real estate development related experience an asset· Strong written and oral communication skills· Microsoft Office suite and Office 365· Comfortable keeping up with technology and learning new software as required· Experience working with municipalities an assetSummaryIf this sounds like you, then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to misty.therrien@randstad.ca or raj.sra@randstad.ca. All applications are welcome, but only those who meet the requirements will be contacted.Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!Any questions? Please feel free to call the Randstad office at 250.383.1389 and one of the team will be happy to help.We look forward to hearing from you!

Our client, a reputable insurance and wealth management company, is looking for a highly reliable, discrete and self-motivated Bilingual (French and English) Executive Assistant to assist the Investments Department. If you are an experienced administrative professional, highly collaborative and thrive in a role where you are able to build rapport and making lasting connections then this is a great opportunity for you!In this role you will be assisting the COO and other Senior Managers with various administrative tasks including assisting with translation and preparing documentation in both English and French.Advantages- Join one of the largest financial services firm in Canada- Company culture that values its employees and encourages learning and development opportunities- Flexible office hours with some evenings required- Amazing compensation package! Salary, benefits and vacation.- Work remotely until it is safe to be in office and even when you do join the office team you will be situated in the heart of Downtown Toronto!Responsibilities- Manage executives calendars, agendas and appointments- Arrange domestic and international travel when needed and when its safe to do so- Manage all expenses, invoices and perform research and analysis on financial reports- Prepare all meeting requirements such as preparing business presentations and drafting communications on PowerPoint- Assist with keeping employee files up to date, creating organizational charts and any other administrative duties including filling, faxing, and managing all incoming communication for different levels of management while building a professional rapport with all stakeholdersQualifications- Post secondary education in business administration or similar- Minimum 5 years of Administrative Assistant or Executive Assistant experience working with C-suite level execs- Must be Fluent in both English and French- Advanced Proficiency with MS Office, expense reporting and financial reporting- The ideal candidate will also be tech savvy, and independent learner and able to problem solve successfully- Must have extraordinary time management, organizational skills and multitasking abilities while also understanding how to manage conflicting priorities - Excellent interpersonal and communication skills and demonstrated experience dealing with sensitive and confidential matters- Must be flexible, adaptable and able to work under pressure in a fast paced environment *Must be comfortable providing two references and undergo a criminal and credit check*SummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2)) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity norma.hung@randstad.ca. Please use subject line " Bilingual EA "We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.

Are you looking for a new administrative challenge ? Are you interested in a career in the corporate-finance sector?Are you looking to join an organization that promotes the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?Our client, a nationally recognized company in the financial sector, is looking to hire an Executive Assistant for their downtown Montreal officeAdvantages- 35 hours / week;- 3 weeks of vacations ;- Stable and human team in growth;- Competitive salary according to experience;Responsibilities- Assist management in their daily work (think for them, organize their work);- Diary management;- Use of Microsoft Office suite;- Writing, editing and presenting various documents;- Taking notes of national meetings and writing minutes (French and English);- Occasionally support other collaborators;- Fluency in English and French;- Customer service (e-mailing and call taking + various telephone follow-ups);- Carry out all related tasks related to the job;Qualifications- Two to five years of relevant administrative experience;- Bilingualism (English and French, spoken and written);- Good computer skills (Microsoft Office Suite);- Excellent sense of priority management;- Strong organizational skills;- Adaptability;- Team player;SummaryAre you interested in this position? Please send your application by email to gregory.milhau@randstad.ca, stephanie.desgagnes@randstad.ca or meriem.ghoul@randstad.ca and we will contact you shortly if your profile matches the criteria.We look forward to speaking with you.Human forward !

Bilingual Customer Service and Warranty Administrator in Mississauga!Do you have experience working as a Customer Service Representative? Do you speak fluent French and English? Do you enjoy problem-solving issues and working in a fast-paced/dynamic position? Are you looking to work in a family-like work environment? Then we have an amazing PERMANENT opportunity for you!We are looking for a Bilingual Customer Service and Warranty Administrator for a permanent opportunity in Mississauga. The ideal candidate is responsible for handling a high volume of inbound and outbound calls, while consistently providing customers with the highest quality of service in both French and English. The successful candidate will join a fun, collaborative, energetic team that feels like a family!If you are interested in hearing more, please email your resume to angie.stojakovic@randstad.ca or natasha.villafria@randstad.ca!Advantages-Permanent opportunity -$50,000 annual salary -8:30 AM to 5:00 PM shift time-Rotational work from home days-Benefits provided-3 weeks of vacation -5 Paid sick days-Company is a leader in its industry -Growth opportunities -Free parking on siteResponsibilities-Provide professional and courteous assistance in daily business interactions with both internal and external customers in both English and French-Provide high-quality customer service -Maintain favorable relationships with the customer to encourage repeat and future business-Receive, process, and verify the accuracy of orders from customers-Arrange the shipments with the appropriate carrier for prompt delivery-Efficiently provide stock availability for clients -Provide and/or resolve all shipping inquiries-Track all containers for customers and send shipping advice and assist customers and carriers -Ensure all the goods are shipped out correctly and forward all applicable documents for invoicing-Monitor and ensure that online claims and credits are correctly processed and that inspected items correspond accordingly-Process warranties-Daily, weekly and monthly reporting to managementQualifications-Diploma in business administration-Experience in the warranty or tire industry is a strong asset-Commitment to excellence attitude is required-Capable of handling an evolving and changing business including fluctuation of seasonal business, technology advancements, and product offering-Fluent bilingual – English/French (spoken and written) is required -Superior customer service attitude-Extremely reliable, diligent, and hardworking-Extremely organized and able to multi-task-SAP experience preferred-Computer savvy SummaryHow to Apply?1. Send your resume to natasha.villafria@randstad.ca or angie.stojakovic@randstad.ca!2. Apply online at Randstad.ca today!Not interested in this role but still looking for your next great opportunity? Our team oversees various permanent and contract positions, detailed below! If you or someone you know would be interested in the following roles, please reach out to the corresponding contact email below, to discuss further!Corporate Administration/Operational support, such as: Reception, Admin Assistant, Executive Assistant, Customer Service Rep, Data Entry and other Operational support roles. Please reach out to aqsa.jafri@randstad.ca, along with your resume. Logistics, Supply Chain & Manufacturing Administration/Operational support, such as: Logistics Coordinator, Dispatch Coordinator, Customer Service/Order Entry and Warehouse Administration. Please reach out to natasha.villafria@randstad.ca, along with your resume.

Are you an experienced corporate coordinator with a passion for customer service? Are you someone who’s known for their ability to multi-task and stay on top of multiple projects at once? Are you looking for your next career opportunity in Mississauga?If the answer to any of the above is YES, we have the job for you!We are currently looking for a Member Services Coordinator for a leading professional association in the Mississauga area. The Member Services Coordinator not only serves as the key point of contact for member inquiries, sales, and renewals but also coordinates the association’s national conference and professional development programs. The Member Services Coordinator will take the lead on member and chapter communications, maintaining the association’s website and online registration system, membership recordkeeping, coordinating with attendees, trainers, and exam monitors, event management, social media management, and other duties as required. The position is ideal for a tech-savvy individual with a broad skill set in customer service, administration coordination, and event management. We are looking for individuals in the Mississauga area with the availability to start as soon as possible.Advantages- Permanent Opportunity- Competitive Salary: 55k-60K- Conveniently located in Mississauga near the 401- Work from home to start- Full benefits package- Great Hours: 9 am - 5 pm- Growth Opportunities!Responsibilities- Communicating with current and prospective members regarding membership benefits, renewals and inquiries- Maintaining contact database by regularly checking in with members- Coordinating and organizing the association’s annual conference- Managing marketing and promotional materials for associations events- Overseeing professional development event schedule, registrations and educational records- Communicating with event stakeholders including vendors, sponsors, special guests, speakers and attendees, venues, scheduling, audiovisual arrangements, signage, catering, and any other event-related matters- Managing website, online registration system, and social media accounts- Liaising regularly with accounting, training, and external staff- Writing business communications and releases- Providing administrative support to the Executive Director and Board, including meeting coordination and travel arrangementsQualifications- 5+ years of experience in a similar position involving administration and coordination, planning, and customer service- Previous experience working for a professional association, non-profit, or regulatory body preferred- CAE designation will be considered an asset- Top-notch communication skills, both written and verbal- Tech-savvy: proficient in MS Office, website management or support, social media- Knowledge of the recruitment industry will be considered a strong asset- Well-developed organization, prioritization and time management skills- Previous experience handling multiple or conflicting priorities in a fast-paced environment- Interpersonal skills with the ability to solve conflicts quickly- French will be considered an asset!SummaryIf you feel you're a great fit for this role, please apply immediately. Please send your resume directly to Aqsa Jafri at aqsa.jafri@randstad.ca, along with a synopsis of what you're looking for, with the subject line: Member Services CoordinatorNot interested in this role but still looking for your next great opportunity? Our team oversees various permanent and contract positions, detailed below! If you or someone you know would be interested in the following roles, please reach out to the corresponding contact email below, to discuss further!Corporate Administration/Operational support, such as: Reception, Admin Assistant, Executive Assistant, Customer Service Rep, Data Entry and other Operational support roles. Please reach out to aqsa.jafri@randstad.ca, along with your resume. Logistics, Supply Chain & Manufacturing Administration/Operational support, such as: Logistics Coordinator, Dispatch Coordinator, Customer Service/Order Entry and Warehouse Administration. Please reach out to natasha.villafria@randstad.ca, along with your resume

Are you a skilled account management professional looking for a chance to show off your skills? Do you enjoy maintaining long-lasting relationships with clients and finding new ways to meet their needs? Do you love to work as part of a dynamic team to achieve company goals?If your answer is yes then we have an opportunity for you!We are looking to hire a Key Account Coordinator for a leader in the giftware, home, and garden décor located in Mississauga. The Key Account Coordinator not only manages important client relationships in the GTA, but also supports the field sales team with client relations and service coordination. This role forms a central part of the sales team and would be a great fit for someone who is experienced in handling multiple responsibilities and stakeholders. Responsibilities will include maintaining key client relationships, using product and client knowledge to promote sales strategically, negotiating, providing administrative support to other accounts, and working closely with the Director of Sales. The Key Account Coordinator position is a permanent opportunity and would be an excellent fit for a self-starter who loves to take on new challenges!We are looking for individuals in the Mississauga area with the availability to start as soon as possible. Training for this position will take place in-person, however after training is complete there will be flexible work-from-home options offered. AdvantagesWhat are the advantages of being the newest Key Account Coordinator?- Permanent opportunity with room for growth- Competitive salary: $60k+ annually- Onsite position with work-from-home options after training- Great location & office environment in Mississauga- Benefits: Health, Dental & Vision- Great working culture; Dynamic, inclusive and supporting environmentResponsibilitiesWhat you will be doing as the Key Account Coordinator:- Maintaining a portfolio of clients and curating product offerings tailored to their specific needs- Communicating regularly with clients, acting as the face of the company, and resolving customer issues in a timely manner- Using an expert-level understanding of the value of products and services to promote sales- Coordinating with field sales team to support client service- Liaising with and supporting the Director of Sales as required- Providing administrative support to other key accounts- Utilizing Salesforce Lightning- Working to achieve company goals with a long-term mindsetQualificationsYou are a perfect fit for the role of Key Account Coordinator if you have:- 2-3 years of experience in key account management or sales coordination- Demonstrated experience managing and maintaining quality relationships with clients and internal stakeholders- Excellent communication skills, both written and verbal- Top-notch organizational and problem-solving skills- Able to manage multiple priorities, projects & tasks simultaneously- Proficient in Salesforce Lightning and Intermediate Excel (vlookups, pivot tables)- Supportive team player- Adaptive, able to work with shifting priorities and manage crises effectivelySummaryIf you feel you're a great fit for this role, please apply immediately. Please send your resume directly to Aqsa Jafri at aqsa.jafri@randstad.ca, along with a synopsis of what you're looking for, with the subject line: Key Account CoordinatorNot interested in this role but still looking for your next great opportunity? Our team oversees various permanent and contract positions, detailed below! If you or someone you know would be interested in the following roles, please reach out to the corresponding contact email below, to discuss further!Corporate Administration/Operational support, such as: Reception, Admin Assistant, Executive Assistant, Customer Service Rep, Data Entry, and other Operational support roles. Please reach out to aqsa.jafri@randstad.ca, along with your resume. Logistics, Supply Chain & Manufacturing Administration/Operational support, such as: Logistics Coordinator, Dispatch Coordinator, Customer Service/Order Entry and Warehouse Administration. Please reach out to natasha.villafria@randstad.ca, along with your resume