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      • Calgary, Alberta
      • Contract
      Job DescriptionDocument Control Specialist Calgary, ABContractJob Reference No.: ENBJP00014523Our major client, an energy transportation company with a focus on transportation, distribution, and energy generation is urgently looking to fill a Senior Document Control Specialist position to provide expertise developing project document control processes, procedures, reports, provides vital technical support to the project group by maintaining, enhancing, and rolling-out fit-for-purpose software tools and web applications.Position Summary:Manages release and control of updates to project: instructions, specifications, drawings, and other documentation. Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules. Responsible for manual and electronic archiving of documentation according to SET retention rules. Comprehension of engineering and project documentation. A minimum of 5 years of experience is required.Specific Accountabilities:Provides operational support by:• Support Document Management and Records Management teams in the management and turnover of records, data, drawings, and design documentation.• Utilize reporting methods to effectively communicate the progress of record verification, turnover, and project closure to key stakeholders.• Provides direction in the gathering and analysis of business requirements and process mapping to streamline and find efficiencies to optimize process effectiveness and create knowledge from existing information.Provides first-level specialized and technical project support and leadership to a project management team by: • Coordinating the Document Controls Analysts responsible for developing and achieving specific deliverables in accordance with The Projects’ Organization project records turnover• Participating in the interpretation of project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the proper Business Authorities.• Recommend improved processes for project Data Management teams when reviewing their Document Management Plan and processes to ensure continual improvement.• Providing expertise in integrating existing information management tools with other applications (SharePoint Excel, Word Power BI, Bluebeam, etc.)Scope / Dimensions:• Requires strong analytical, interpretive, organizational and problem-solving skills.• Requires the ability to take initiative and work independently• Manages effective process communication with internal team members to provide overview of document control procedures.• Interfaces with other internal project document control personnel to ensure consistency in approach with document control procedures and to leverage off existing practices.• Interfaces externally with engineering consultants’ document control personnel to ensure document control procedures are implemented and being followed.Knowledge, Skills, and Abilities:• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience.• Minimum of five years of working in a project environment or related equivalent experience.• Ability to work independently and with minimal supervision.• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, Power BI, SharePoint, Knowledge of Nintex Forms and Workflows.• Experience and/or developer knowledge of SharePoint and/or other document control systems.• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.• Experience working in engineering and/or pipeline related industry.• Motivated team player, able to work with team members to meet deliverables.• Excellent analytical, interpretive, organizational and problem solving skills.• Ability to handle a high workload, short timelines and high impact activities.• Ability to prioritize and manage multiple assignments and meet established deadlines while managing project’s requirements.• Exceptional communication skills (both written and oral).• Excellent people skills with an ability to share experience and knowledge with others is required.• Attention to details.If this sounds like the right role for you and you are confident at what you bring to the table, apply now!Although we appreciate all applications, only those that meet the minimum job qualifications will be considered for this role. We thank you all for your interest.Not the right fit this time? Follow us on our career’s social media pages!Interested candidate is also encouraged to submit a copy of the updated resume to Resource Manager, Geraldine Valiarayil at geraldine.valiarayil@randstad.ca, with the Job Order Number / Position Name in the subject line.AdvantagesOpportunity to work with an organization that values its employees and works with industry experts.ResponsibilitiesProvides operational support by:• Support Document Management and Records Management teams in the management and turnover of records, data, drawings, and design documentation.• Utilize reporting methods to effectively communicate the progress of record verification, turnover, and project closure to key stakeholders.• Provides direction in the gathering and analysis of business requirements and process mapping to streamline and find efficiencies to optimize process effectiveness and create knowledge from existing information.Provides first-level specialized and technical project support and leadership to a project management team by: • Coordinating the Document Controls Analysts responsible for developing and achieving specific deliverables in accordance with The Projects’ Organization project records turnover• Participating in the interpretation of project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the proper Business Authorities.• Recommend improved processes for project Data Management teams when reviewing their Document Management Plan and processes to ensure continual improvement.• Providing expertise in integrating existing information management tools with other applications (SharePoint Excel, Word Power BI, Bluebeam, etc.)QualificationsKnowledge, Skills, and Abilities:• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience. However, experience matters over education.• Minimum of five years of working in a project environment or related equivalent experience.• Ability to work independently and with minimal supervision.• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, Power BI, SharePoint, Knowledge of Nintex Forms and Workflows.• Experience and/or developer knowledge of SharePoint and/or other document control systems.• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.• Experience working in engineering and/or pipeline related industry.• Motivated team player, able to work with team members to meet deliverables.• Excellent analytical, interpretive, organizational and problem solving skills.• Ability to handle a high workload, short timelines and high impact activities.• Ability to prioritize and manage multiple assignments and meet established deadlines while managing project’s requirements.• Exceptional communication skills (both written and oral).• Excellent people skills with an ability to share experience and knowledge with others is required.• Attention to details.SummaryOur major client, an energy transportation company with a focus on transportation, distribution, and energy generation is urgently looking to fill a Senior Document Control Specialist position to provide expertise developing project document control processes, procedures, reports, provides vital technical support to the project group by maintaining, enhancing, and rolling-out fit-for-purpose software tools and web applications.Position Summary:Manages release and control of updates to project: instructions, specifications, drawings, and other documentation. Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules. Responsible for manual and electronic archiving of documentation according to SET retention rules. Comprehension of engineering and project documentation. A minimum of 5 years of experience is required.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.
      Job DescriptionDocument Control Specialist Calgary, ABContractJob Reference No.: ENBJP00014523Our major client, an energy transportation company with a focus on transportation, distribution, and energy generation is urgently looking to fill a Senior Document Control Specialist position to provide expertise developing project document control processes, procedures, reports, provides vital technical support to the project group by maintaining, enhancing, and rolling-out fit-for-purpose software tools and web applications.Position Summary:Manages release and control of updates to project: instructions, specifications, drawings, and other documentation. Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules. Responsible for manual and electronic archiving of documentation according to SET retention rules. Comprehension of engineering and project documentation. A minimum of 5 years of experience is required.Specific Accountabilities:Provides operational support by:• Support Document Management and Records Management teams in the management and turnover of records, data, drawings, and design documentation.• Utilize reporting methods to effectively communicate the progress of record verification, turnover, and project closure to key stakeholders.• Provides direction in the gathering and analysis of business requirements and process mapping to streamline and find efficiencies to optimize process effectiveness and create knowledge from existing information.Provides first-level specialized and technical project support and leadership to a project management team by: • Coordinating the Document Controls Analysts responsible for developing and achieving specific deliverables in accordance with The Projects’ Organization project records turnover• Participating in the interpretation of project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the proper Business Authorities.• Recommend improved processes for project Data Management teams when reviewing their Document Management Plan and processes to ensure continual improvement.• Providing expertise in integrating existing information management tools with other applications (SharePoint Excel, Word Power BI, Bluebeam, etc.)Scope / Dimensions:• Requires strong analytical, interpretive, organizational and problem-solving skills.• Requires the ability to take initiative and work independently• Manages effective process communication with internal team members to provide overview of document control procedures.• Interfaces with other internal project document control personnel to ensure consistency in approach with document control procedures and to leverage off existing practices.• Interfaces externally with engineering consultants’ document control personnel to ensure document control procedures are implemented and being followed.Knowledge, Skills, and Abilities:• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience.• Minimum of five years of working in a project environment or related equivalent experience.• Ability to work independently and with minimal supervision.• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, Power BI, SharePoint, Knowledge of Nintex Forms and Workflows.• Experience and/or developer knowledge of SharePoint and/or other document control systems.• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.• Experience working in engineering and/or pipeline related industry.• Motivated team player, able to work with team members to meet deliverables.• Excellent analytical, interpretive, organizational and problem solving skills.• Ability to handle a high workload, short timelines and high impact activities.• Ability to prioritize and manage multiple assignments and meet established deadlines while managing project’s requirements.• Exceptional communication skills (both written and oral).• Excellent people skills with an ability to share experience and knowledge with others is required.• Attention to details.If this sounds like the right role for you and you are confident at what you bring to the table, apply now!Although we appreciate all applications, only those that meet the minimum job qualifications will be considered for this role. We thank you all for your interest.Not the right fit this time? Follow us on our career’s social media pages!Interested candidate is also encouraged to submit a copy of the updated resume to Resource Manager, Geraldine Valiarayil at geraldine.valiarayil@randstad.ca, with the Job Order Number / Position Name in the subject line.AdvantagesOpportunity to work with an organization that values its employees and works with industry experts.ResponsibilitiesProvides operational support by:• Support Document Management and Records Management teams in the management and turnover of records, data, drawings, and design documentation.• Utilize reporting methods to effectively communicate the progress of record verification, turnover, and project closure to key stakeholders.• Provides direction in the gathering and analysis of business requirements and process mapping to streamline and find efficiencies to optimize process effectiveness and create knowledge from existing information.Provides first-level specialized and technical project support and leadership to a project management team by: • Coordinating the Document Controls Analysts responsible for developing and achieving specific deliverables in accordance with The Projects’ Organization project records turnover• Participating in the interpretation of project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the proper Business Authorities.• Recommend improved processes for project Data Management teams when reviewing their Document Management Plan and processes to ensure continual improvement.• Providing expertise in integrating existing information management tools with other applications (SharePoint Excel, Word Power BI, Bluebeam, etc.)QualificationsKnowledge, Skills, and Abilities:• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience. However, experience matters over education.• Minimum of five years of working in a project environment or related equivalent experience.• Ability to work independently and with minimal supervision.• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, Power BI, SharePoint, Knowledge of Nintex Forms and Workflows.• Experience and/or developer knowledge of SharePoint and/or other document control systems.• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.• Experience working in engineering and/or pipeline related industry.• Motivated team player, able to work with team members to meet deliverables.• Excellent analytical, interpretive, organizational and problem solving skills.• Ability to handle a high workload, short timelines and high impact activities.• Ability to prioritize and manage multiple assignments and meet established deadlines while managing project’s requirements.• Exceptional communication skills (both written and oral).• Excellent people skills with an ability to share experience and knowledge with others is required.• Attention to details.SummaryOur major client, an energy transportation company with a focus on transportation, distribution, and energy generation is urgently looking to fill a Senior Document Control Specialist position to provide expertise developing project document control processes, procedures, reports, provides vital technical support to the project group by maintaining, enhancing, and rolling-out fit-for-purpose software tools and web applications.Position Summary:Manages release and control of updates to project: instructions, specifications, drawings, and other documentation. Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules. Responsible for manual and electronic archiving of documentation according to SET retention rules. Comprehension of engineering and project documentation. A minimum of 5 years of experience is required.Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.

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