3 jobs found for administrative assistant in victoria, british columbia

Randstad Victoria is now looking for a Legal Administrative Assistant for a successful law firm in Beautiful Victoria BC!Scope of the role:The Legal Administrative Assistant will support two solicitors and would be responsible for all aspects of managing client and file information, including establishing and maintaining organizational systems to manage paper-flow; client contact; drafting and filing documents; billing and administrative tasks.Primary Responsibilities• Draft daily correspondence, document preparation and proofreading, and management of precedents.• Electronic and physical file preparation and management.• Maintain BF system.• Daily time entry, billings and client collections.• Witness wills and other documents, and manage the vault for the estate planning clients.• Make travel arrangements for lawyers.• May be required to provide back-up reception or office services support • Other general administrative and secretarial support services as required. Qualifications• Three to five years’ related experience preferably in Corporate Commercial and Wills & Estates law.• Intermediate to advanced proficiency in MS Word.• Minimum typing speed of 60 wpm.• Detail-oriented – strong written communication skills, and excellent spelling, grammar and proof-reading ability.• Exceptional interpersonal skills, including the ability to communicate in a professional, mature and courteous manner.• Strong organizational and document production skills (particularly large, complex documents).• Strong file and calendar management skills.• Ability to function well under pressure; handle a high volume, fast pace and multiple assignments without sacrificing quality or attention to detail.• Ability to take initiative and think ahead.• Impeccable service orientation.• Professional deportment and presence.• A positive and willing attitude and the ability to work as part of a small team with the flexibility to assist others• Preference will be given to candidates who have completed an accredited Legal Administrative Assistant program.• Hours of work: 9:00 to 5:00.What they Offer:•$ 55 000 plus depending on experience•3 week vacation•RRSP Matching program•Some flexibility to work from homeIf this sounds like you, then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to raj.sra@randstad.ca. All applications are welcome, but only those who meet the requirements will be contacted.Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!Any questions? Please feel free to call the Randstad office at 250.383.1389 and one of the team will be happy to help.We look forward to hearing from you! Rajbans,Sarah,IngridPhone Number:250.383.1389Fax Number:250.360.1685RESPONSIBILITIESQUALIFICATIONS

Do you have 2-5 years experience of providing professional and advanced administrative support? Are you looking to expand your experience from working with one of Victoria's top financial firms, in a very professional environment? Randstad is now looking for a temporary executive administrative assistant for a 3-6 month contract, this could defintely lead into a permant postion! In this role you will be responsible for moderate to complex administrative tasks for a dedicated group of Executives. You will act independently and proactively; using your understanding of the business needs in order to mitigate issues and find solutions. ADVANTAGES•Weekly pay and flexible hours•Great experience from a well established company•Start immediately •$23-25 per hour •Great location in downtown VictoriaRESPONSIBILITIES•Handling client relationships in a professional manner. Managing routine enquiries and escalating complex enquiries to appropriate parties. •Managing calendar including sorting, prioritizing requests, ensuring that deadlines are met, proactively managing calendar conflicts•Assisting marketing team where required. This may include supporting proposal processes. •Handling routine communications and reports on actions taken.•Managing regular and ad hoc reports as requested.•Assisting executives with coordinating, creating, preparing, editing, and proofreading documents, reports, presentations, and correspondence using MS Office suite•Attending internal meetings, taking meeting minutes and following up on action items•Handling complex travel arrangements and reservations as required, including handling business visas.•Coordinating and managing the scheduling of client meetings, leadership meetings, and events. This includes logistics, catering, and document prep. •Completing, reconciling, and ensuring timely submission of time and expense reports•Handling highly sensitive and confidential information•Supporting other administrative assistants as needed.QUALIFICATIONS•2-5 years’ experience of executive administrative support or advanced administrative support•Advanced MC Office Skills•Experience of handling sensitive and confidential information•Ability to learn fast and quickly understand the business needs•Professional manner and excellent communication skills, verbal as well as written•Excellent time management skillsSUMMARYIf this sounds like the opportunity for you then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to raj.sra@randstad.ca or alex.ns@randstad.caRandstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.We look forward to hearing from you!

Calling all Administrative Professionals in Victoria! We have clients in Victoria looking for admin support for temporary and permanent roles! We have a number of administrative roles that our clients will be requiring in the next couple months, so we want to make sure you don’t miss out on these great opportunities. These are trusted clients who are looking to engage with top professionals of the future! Industries include Insurance, Healthcare, Non-for-Profit, Finance, Property Management, Tech Startups and much more.By partnering with Randstad not only will you get exposure to diverse industries, but you also have the chance to build a trusted relationship with expert advisors and recruiters.QualificationsSo how do you qualify? We are seeking professionals with 1-5 years of experience in the following areas:Mail Room and General Administration:•Receiving or picking-up, processing and delivering mail•Sorting and distributing mail to appropriate recipients or departments through daily mail runs•Data entry related to deliveries/records•Take initiative to ensure adequate mail room supplies are stocked•Able to lift up to 40 pounds•Scanning a high volume of files and documentationReception:•Acting as first point of contact and brand ambassador•Greeting and directing visitors and stakeholders•Answering calls, forwarding messages, email communications•Handling bookings, catering, and ordering office supplies•Providing administrative support for the various lines of business•Other administrative support duties throughout the office as neededAdministrative Assistant and Office Management:•Prioritizing workload to meet objectives and deadlines•Handle multi-line system, arranging conference calls and videoconferencing•Manage schedules, book appointments, coordinate meeting, technical, audio-visual and catering•Arrange travel, follows up on reservations and itineraries, and travel requirements•Manage all expenses, work with AP to resolve outstanding statement•File management, being company and office resourceIf this sounds like you, then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to raj.sra@randstad.ca or sarah.harwood@randstad.ca. All applications are welcome, but only those who meet the requirements will be contacted.Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!Any questions? Please feel free to call the Randstad office at 250.383.1389 and one of the team will be happy to help.Rajbans,Sarah,IngridPhone Number:250.383.1389Fax Number:250.360.1685RESPONSIBILITIESQUALIFICATIONS