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    9 jobs found for administrative assistant in toronto, ontario

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      • Toronto, Ontario
      • Contract
      One of the top baking companies is looking for an Administrative Assistant to support the DT office. 1-year contract with possibilities of extension. Start ASAP. Advantages- 12 month contract with long term potential- 18.66/hr- DT Toronto- Work for one of Canada's largest banksResponsibilitiesOPERATIONAL EFFECTIVENESS- Executes operating procedures that ensure the accuracy, timeliness and completeness of all processes.- Contributes to environment of continuous improvement that assesses workflow, processes and procedures on an ongoing basis, ensuring maximum efficiency and quality within the department.- Achieves preset targets measuring service quality & effectiveness against appropriate benchmarks.- Continuously identify opportunities to enhance our service and value proposition for our clients.RISK MANAGEMENT- Follows preset procedures ensuring compliance with applicable regulatory requirements as well as corporate audit and risk management requirements.- Contributes to satisfactory results in all internal & external audits.- Undertakes ongoing training & development of staff on operating procedures & regulatory requirements.- Ensure appropriate liaison with Risk and Control area withinOperations- Ensure all suspense accounts are current and up-to-date• Data entry into multiple systemsResponsible for the execution of all activities related to cash processing and reconciliation operations in the market for all client segmentsQualifications- At least 2 years of Administrative Assistant Experience- Strong computer skills- Intermedian Excel Skills- Accurate Data Entry Skills- Sound knowledge of Microsoft Office Suite- Client service management- Pertinent industry and regulatory/compliance knowledgeNice to have:- Technical knowledge in Global Payments practices- Technical knowledge in different investment instrument types- Technical knowledge in SWIFT Message TypesSummaryIf you're looking for an Administrative Assistant role and available to start ASAP. Apply now!
      One of the top baking companies is looking for an Administrative Assistant to support the DT office. 1-year contract with possibilities of extension. Start ASAP. Advantages- 12 month contract with long term potential- 18.66/hr- DT Toronto- Work for one of Canada's largest banksResponsibilitiesOPERATIONAL EFFECTIVENESS- Executes operating procedures that ensure the accuracy, timeliness and completeness of all processes.- Contributes to environment of continuous improvement that assesses workflow, processes and procedures on an ongoing basis, ensuring maximum efficiency and quality within the department.- Achieves preset targets measuring service quality & effectiveness against appropriate benchmarks.- Continuously identify opportunities to enhance our service and value proposition for our clients.RISK MANAGEMENT- Follows preset procedures ensuring compliance with applicable regulatory requirements as well as corporate audit and risk management requirements.- Contributes to satisfactory results in all internal & external audits.- Undertakes ongoing training & development of staff on operating procedures & regulatory requirements.- Ensure appropriate liaison with Risk and Control area withinOperations- Ensure all suspense accounts are current and up-to-date• Data entry into multiple systemsResponsible for the execution of all activities related to cash processing and reconciliation operations in the market for all client segmentsQualifications- At least 2 years of Administrative Assistant Experience- Strong computer skills- Intermedian Excel Skills- Accurate Data Entry Skills- Sound knowledge of Microsoft Office Suite- Client service management- Pertinent industry and regulatory/compliance knowledgeNice to have:- Technical knowledge in Global Payments practices- Technical knowledge in different investment instrument types- Technical knowledge in SWIFT Message TypesSummaryIf you're looking for an Administrative Assistant role and available to start ASAP. Apply now!
      • Toronto, Ontario
      • Contract
      Junior The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. In conjunction with this accountability, this role also provides support and assistance necessary to produce customer ready material on existing case and new business proposals. Teamwork and flexibility are strong drivers in the success of this position. AdvantagesWork remoteWork for a Global Financial Services organization$15.50/hr3 month contract with potential for extensionResponsibilitiesProviding Administrative support for the team - Request and prepare data and case files based on defined processes - Tracking and logging to support measurements and workflow management - Provide back up assistance for other Administrative Team members - Active participation, including the implementation of, process improvements for on team projects - Mail delivery as required in back up situations - Filing based on set standards and timelines as requested - Coordinating Report requests, both standard and non-standard - Monitoring, coordinating assignment of items and responding to inquiries - Providing phone coverage - Willingness to step outside of defined parameters of the administrative assistant role description to provide support wherever needed on short notice - Actively seeking opportunities for professional and personal growth and developmentQualificationsSecondary School Diploma - Advanced PC knowledge including MS Office (Word, Excel, PowerPoint), and Lotus Notes) - Excellent communication skills - Excellent organizational skills - Flexibility in managing a varied and often challenging, quickly changing workload; - Ability to recognize task demands and deadlines and prioritize accordingly SummaryJunior The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. In conjunction with this accountability, this role also provides support and assistance necessary to produce customer ready material on existing case and new business proposals. Teamwork and flexibility are strong drivers in the success of this position.
      Junior The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. In conjunction with this accountability, this role also provides support and assistance necessary to produce customer ready material on existing case and new business proposals. Teamwork and flexibility are strong drivers in the success of this position. AdvantagesWork remoteWork for a Global Financial Services organization$15.50/hr3 month contract with potential for extensionResponsibilitiesProviding Administrative support for the team - Request and prepare data and case files based on defined processes - Tracking and logging to support measurements and workflow management - Provide back up assistance for other Administrative Team members - Active participation, including the implementation of, process improvements for on team projects - Mail delivery as required in back up situations - Filing based on set standards and timelines as requested - Coordinating Report requests, both standard and non-standard - Monitoring, coordinating assignment of items and responding to inquiries - Providing phone coverage - Willingness to step outside of defined parameters of the administrative assistant role description to provide support wherever needed on short notice - Actively seeking opportunities for professional and personal growth and developmentQualificationsSecondary School Diploma - Advanced PC knowledge including MS Office (Word, Excel, PowerPoint), and Lotus Notes) - Excellent communication skills - Excellent organizational skills - Flexibility in managing a varied and often challenging, quickly changing workload; - Ability to recognize task demands and deadlines and prioritize accordingly SummaryJunior The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. In conjunction with this accountability, this role also provides support and assistance necessary to produce customer ready material on existing case and new business proposals. Teamwork and flexibility are strong drivers in the success of this position.
      • Toronto, Ontario
      • Contract
      The main function of an administrative assistant is to provide high-level administrative support by handling information requests and performing clerical functions for the Wealth mgmt department. Two portfolio managers that work together as a team and this is an opportunity to grown your career within banking/finance.AdvantagesWork for the largest Cdn bank2 month contract with potential to be extendedWork remote$19/hrResponsibilitiesProvides administrative support to Portfolio Managers and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include but is not limited to the following accountabilities: CUSTOMER:Provide a high level of administrative support ensuring quality service and professionalism at every customer interactionManage efficiently in a multi-tasked environment and ensure deadlines are metApply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, )Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/areaQualifications1) Office Exp – 2 to 4 years2) Experience working in fast paced environment, business professional setting3) Strong attention to detail (very important)4) Excellent communication skills (written and verbal) especially when composing emailsNice to have:1) exp working in wealth mgmt- huge asset2) Exp. In banking – understanding termsSummaryEnsure the optimal level of customer service and professionalism is providedProvide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as requiredConsistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriatePrioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the teamEfficiently manage expectations/concerns through strong communication skills, both verbal and writtenSkills: Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one's time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
      The main function of an administrative assistant is to provide high-level administrative support by handling information requests and performing clerical functions for the Wealth mgmt department. Two portfolio managers that work together as a team and this is an opportunity to grown your career within banking/finance.AdvantagesWork for the largest Cdn bank2 month contract with potential to be extendedWork remote$19/hrResponsibilitiesProvides administrative support to Portfolio Managers and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include but is not limited to the following accountabilities: CUSTOMER:Provide a high level of administrative support ensuring quality service and professionalism at every customer interactionManage efficiently in a multi-tasked environment and ensure deadlines are metApply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, )Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/areaQualifications1) Office Exp – 2 to 4 years2) Experience working in fast paced environment, business professional setting3) Strong attention to detail (very important)4) Excellent communication skills (written and verbal) especially when composing emailsNice to have:1) exp working in wealth mgmt- huge asset2) Exp. In banking – understanding termsSummaryEnsure the optimal level of customer service and professionalism is providedProvide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as requiredConsistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriatePrioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the teamEfficiently manage expectations/concerns through strong communication skills, both verbal and writtenSkills: Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one's time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
      • Scarborough, Ontario
      • Contract
      We are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061Advantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineResponsibilitiesWe are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061Qualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetSummaryWe are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061
      We are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061Advantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineResponsibilitiesWe are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061Qualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetSummaryWe are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061
      • Toronto, Ontario
      • Contract
      • $20.00 - $25.00 per hour
      Attention all legal administrators!We have a great opportunity available to be a legal administrator at one of the largest audit and assurance firms. Do you have over two years of experience working in a law environment, plus more than five years of administration experience? Have you enjoyed your time working in a law environment but interested in exploring more about compliance and risk management? Would you like to work in an environment where your workflow is managed based on your abilities and strengths? Do you want to work for a great leader who will have your back and is open to connecting with you when you need support? Are you a fast learner and enjoy the administrative responsibilities that come with working as a legal administrator? Yes? Then come work for a great company, that believes in retention, and promoting talent from within.Interested? Apply here now!Advantageswhat you get• $25 hourly• six months contract (with the opportunity to extend)• well-structured company • support and work with Administration Manager• virtual work environment• the company will provide you with a laptop, screen, mouse, and keyboard.Responsibilitieswhat you will do• calendar management• meeting preparation• presentations• data and document reporting • assist with the decision-making process • document preparation and coordination • risk compliance • billing, reporting, event coordination, expense/time reporting • other administrative tasks as assignedQualificationswho you are• college diploma or an equivalent combination of administrative assistant experience/education• minimum of 5 years of administrative experience• minimum of 2 years of experience working in a law environment• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• excellent client service skills• ability to work independently• solutions-focused• take direction well• available to work 9-5, with a reliable internet connectionSummaryLegal Administrator Six (6) months contract$20-$25 commensurate to experienceVirtual work environmentDiploma or equivalent combination of education/experience in administrative assistant skillsetTwo (2) years of legal experienceFive (5) years of administrative support experience
      Attention all legal administrators!We have a great opportunity available to be a legal administrator at one of the largest audit and assurance firms. Do you have over two years of experience working in a law environment, plus more than five years of administration experience? Have you enjoyed your time working in a law environment but interested in exploring more about compliance and risk management? Would you like to work in an environment where your workflow is managed based on your abilities and strengths? Do you want to work for a great leader who will have your back and is open to connecting with you when you need support? Are you a fast learner and enjoy the administrative responsibilities that come with working as a legal administrator? Yes? Then come work for a great company, that believes in retention, and promoting talent from within.Interested? Apply here now!Advantageswhat you get• $25 hourly• six months contract (with the opportunity to extend)• well-structured company • support and work with Administration Manager• virtual work environment• the company will provide you with a laptop, screen, mouse, and keyboard.Responsibilitieswhat you will do• calendar management• meeting preparation• presentations• data and document reporting • assist with the decision-making process • document preparation and coordination • risk compliance • billing, reporting, event coordination, expense/time reporting • other administrative tasks as assignedQualificationswho you are• college diploma or an equivalent combination of administrative assistant experience/education• minimum of 5 years of administrative experience• minimum of 2 years of experience working in a law environment• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• excellent client service skills• ability to work independently• solutions-focused• take direction well• available to work 9-5, with a reliable internet connectionSummaryLegal Administrator Six (6) months contract$20-$25 commensurate to experienceVirtual work environmentDiploma or equivalent combination of education/experience in administrative assistant skillsetTwo (2) years of legal experienceFive (5) years of administrative support experience
      • Toronto, Ontario
      • Contract
      Are you an administrative professional with several years of experience supporting management/executives? Do you have experience managing schedules, coordinating travel, scheduling meetings, and other AA or EA tasks? Would you like an opportunity to further develop your skills within an industry leading environment? If so, we have an excellent opportunity for you! We are looking for a Senior Administrative Assistant to support our client, a leading Canadian Telecommunications company, in their Downtown Toronto office. In this role you will work full time hours on an 18 month assignment, and earn a rate competitive within the industry., supporting their Toronto, ON office (working remotely until further notice)Advantages• Gain valuable experience with one of Canada's largest telecommunications companies• Work full time hours on an 18 month assignment• Earn a competitive rate within the industry• Downtown Toronto, ON location (working remotely until further notice)ResponsibilitiesThis role is directly responsible for providing a superior level of executive administrative support for VP/SVP/EVP level in addition to providing general assistance and management to staff. Responsibilities will include but not be limited to the following:• Provide a superior level of administrative support for Senior Executives.• Develop and manage schedules on a daily basis, coordinate travel arrangements, schedule meetings, and book conference calls.• Proficiently use Microsoft Office - Word, Excel and PowerPoint to compile reports, letters, presentations, charts and graphs as required from both written and dictated sources.• Handle highly sensitive and confidential matters relating to the daily activity of the department.• Maintain departmental daily operational workflow. Sort and process incoming mail as appropriate.• Create purchase order requisitions, code and process invoices, process expense reports.• Set up and maintain filing system and file documents as required.• Assist with preparation of weekly/monthly reports. • Coordinate team events as required.• Provide back up support for other administrative assistants in the department as required. Qualifications• Post-secondary education in an administrative or business-related discipline is an asset.• 5+ years administrative experience supporting senior management.• In depth knowledge of MS Office suite- Outlook, Word, Excel and Power Point.• Proven ability to work in a team environment and provide excellent customer service to internal and external customers.• Strong English verbal and written communication skills are a must.• Ability to multi-task, prioritize workflow to ensure all deadlines are met, and work under pressure in a fast-paced dynamic environment.• Strong organizational skills with the ability to take initiative and attend to detail and follow-up.• Solid understanding of business professionalism. SummaryAre you an administrative professional with several years of experience supporting management/executives? Do you have experience managing schedules, coordinating travel, scheduling meetings, and other AA or EA tasks? Would you like an opportunity to further develop your skills within an industry leading environment? If so, we have an excellent opportunity for you! We are looking for a Senior Administrative Assistant to support our client, a leading Canadian Telecommunications company, in their Downtown Toronto office. In this role you will work full time hours on an 18 month assignment, and earn a rate competitive within the industry.
      Are you an administrative professional with several years of experience supporting management/executives? Do you have experience managing schedules, coordinating travel, scheduling meetings, and other AA or EA tasks? Would you like an opportunity to further develop your skills within an industry leading environment? If so, we have an excellent opportunity for you! We are looking for a Senior Administrative Assistant to support our client, a leading Canadian Telecommunications company, in their Downtown Toronto office. In this role you will work full time hours on an 18 month assignment, and earn a rate competitive within the industry., supporting their Toronto, ON office (working remotely until further notice)Advantages• Gain valuable experience with one of Canada's largest telecommunications companies• Work full time hours on an 18 month assignment• Earn a competitive rate within the industry• Downtown Toronto, ON location (working remotely until further notice)ResponsibilitiesThis role is directly responsible for providing a superior level of executive administrative support for VP/SVP/EVP level in addition to providing general assistance and management to staff. Responsibilities will include but not be limited to the following:• Provide a superior level of administrative support for Senior Executives.• Develop and manage schedules on a daily basis, coordinate travel arrangements, schedule meetings, and book conference calls.• Proficiently use Microsoft Office - Word, Excel and PowerPoint to compile reports, letters, presentations, charts and graphs as required from both written and dictated sources.• Handle highly sensitive and confidential matters relating to the daily activity of the department.• Maintain departmental daily operational workflow. Sort and process incoming mail as appropriate.• Create purchase order requisitions, code and process invoices, process expense reports.• Set up and maintain filing system and file documents as required.• Assist with preparation of weekly/monthly reports. • Coordinate team events as required.• Provide back up support for other administrative assistants in the department as required. Qualifications• Post-secondary education in an administrative or business-related discipline is an asset.• 5+ years administrative experience supporting senior management.• In depth knowledge of MS Office suite- Outlook, Word, Excel and Power Point.• Proven ability to work in a team environment and provide excellent customer service to internal and external customers.• Strong English verbal and written communication skills are a must.• Ability to multi-task, prioritize workflow to ensure all deadlines are met, and work under pressure in a fast-paced dynamic environment.• Strong organizational skills with the ability to take initiative and attend to detail and follow-up.• Solid understanding of business professionalism. SummaryAre you an administrative professional with several years of experience supporting management/executives? Do you have experience managing schedules, coordinating travel, scheduling meetings, and other AA or EA tasks? Would you like an opportunity to further develop your skills within an industry leading environment? If so, we have an excellent opportunity for you! We are looking for a Senior Administrative Assistant to support our client, a leading Canadian Telecommunications company, in their Downtown Toronto office. In this role you will work full time hours on an 18 month assignment, and earn a rate competitive within the industry.
      • Toronto, Ontario
      • Contract
      Are you looking for a customer-oriented administrative role in a professional industry? Do you have at least 1 year of administrative assistant experience in an immigration field? Are you tech-savvy and willing to learn and grow with the company?We're currently looking for an Immigration Administrator who is detailed - oriented and available to start immediately. Advantages• Work for a top-tier professional organization • Earn a competitive wage of $21.05 per hour• DT Toronto• Work full-time business hours• 8-month contract with possibility of extensionResponsibilities• Immigration petition file compilation, couriering of petitions, updating technical systems withdetails of work• Assist the client services team with administrative tasks as neededQualifications• Minimum of 1 year of external business experience, with demonstrated skills in admin support• Previous experience in a law firm is preferred• College degree or Bachelor’s degree an asset• Proficient with Microsoft Excel, and Word.• Proficient with Google Suite• Takes ownership for own work’s quality, compliance and technical accuracy.• Up-to-date knowledge of Canadian/US Immigration practices and procedures• PC Law (an asset)• Database management experience as an asset• Takes ownership for own work’s quality, compliance and technical accuracy.• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.• Ability to manage multiple priorities in the allocated time and meet deadlines.• Execute duties with significant attention to detail and maintain high-quality standards.• Ability to work with minimal supervision• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.• Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.• Anticipates and prepares for responses or reactions of others with sensitivity and directness• Confidence in ability to work in an ever-changing work environmentSummaryIf you're looking for an administrative position starting ASAP, please apply!
      Are you looking for a customer-oriented administrative role in a professional industry? Do you have at least 1 year of administrative assistant experience in an immigration field? Are you tech-savvy and willing to learn and grow with the company?We're currently looking for an Immigration Administrator who is detailed - oriented and available to start immediately. Advantages• Work for a top-tier professional organization • Earn a competitive wage of $21.05 per hour• DT Toronto• Work full-time business hours• 8-month contract with possibility of extensionResponsibilities• Immigration petition file compilation, couriering of petitions, updating technical systems withdetails of work• Assist the client services team with administrative tasks as neededQualifications• Minimum of 1 year of external business experience, with demonstrated skills in admin support• Previous experience in a law firm is preferred• College degree or Bachelor’s degree an asset• Proficient with Microsoft Excel, and Word.• Proficient with Google Suite• Takes ownership for own work’s quality, compliance and technical accuracy.• Up-to-date knowledge of Canadian/US Immigration practices and procedures• PC Law (an asset)• Database management experience as an asset• Takes ownership for own work’s quality, compliance and technical accuracy.• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.• Ability to manage multiple priorities in the allocated time and meet deadlines.• Execute duties with significant attention to detail and maintain high-quality standards.• Ability to work with minimal supervision• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.• Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.• Anticipates and prepares for responses or reactions of others with sensitivity and directness• Confidence in ability to work in an ever-changing work environmentSummaryIf you're looking for an administrative position starting ASAP, please apply!
      • Toronto, Ontario
      • Contract
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. The opportunity may present the opportunity to work either from home or on-site if it is required and safe to do so.Calling all Administrative professionals in Toronto! Do you possess 2+ year’s experience in an administrative role? Are you highly organized and detail oriented? Are you a successful multitasker with excellent time management skills? Are you highly personable and a team player? If you answered yes, this could be the perfect opportunity for you!We are looking for highly motivated individuals to fill upcoming contract Administrative opportunities with our clients in Toronto.Advantages- Gain experience working within a growing corporate environment- Be part of a diverse and growth-driven culture - Competitive compensation package with an hourly rate of $17-$20/hour- Possible opportunity to work from home if the position permits- Potential to attain a contract extension! - Opportunity to network and grow both personally and professionallyResponsibilitiesKey Responsibilities May Include:- Acting as a point of contact for colleagues, different departments, and clients- Answering phones, redirecting lines, greeting guests and colleagues- Creating, reviewing, and editing various correspondence, presentations and/or reports- Managing financial budgets and/or producing expense reports- Booking and coordinating meetings and other schedules- Organizing documents and regular maintenance of both filing and database systems- Receiving, sorting, and distributing all incoming or outgoing mail and packages to respective recipients- Maintaining office supply inventory by proactively ordering required resourcesQualifications- College Diploma or University Degree- 2 + years of administrative or reception experience, preferably within a healthcare or NGO industry.- Strong proficiency with Microsoft Office Suites and related software- Experience coordinating schedules, overseeing both financial budgets/invoices and office supplies- Solid communication, attention to detail, calendar management, and problem-solving skills - Able to effectively stay organized and multitask priorities within given time constraints- Tech savvy and interpersonal attitude is a must!Nice to Have:- Experience using QuickBooks, Concur, Raiser's Edge, SAP, and/or other related software is considered an assetSummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!2. Email your resume to Norma.Hung@Randstad.ca and Irene.Manlegro@Randstad.ca3. Include "Office Administration/Administrative Assistant- 32FU3AH " in the subject line and a brief synopsis of why you would be a great fit for the role.We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. The opportunity may present the opportunity to work either from home or on-site if it is required and safe to do so.Calling all Administrative professionals in Toronto! Do you possess 2+ year’s experience in an administrative role? Are you highly organized and detail oriented? Are you a successful multitasker with excellent time management skills? Are you highly personable and a team player? If you answered yes, this could be the perfect opportunity for you!We are looking for highly motivated individuals to fill upcoming contract Administrative opportunities with our clients in Toronto.Advantages- Gain experience working within a growing corporate environment- Be part of a diverse and growth-driven culture - Competitive compensation package with an hourly rate of $17-$20/hour- Possible opportunity to work from home if the position permits- Potential to attain a contract extension! - Opportunity to network and grow both personally and professionallyResponsibilitiesKey Responsibilities May Include:- Acting as a point of contact for colleagues, different departments, and clients- Answering phones, redirecting lines, greeting guests and colleagues- Creating, reviewing, and editing various correspondence, presentations and/or reports- Managing financial budgets and/or producing expense reports- Booking and coordinating meetings and other schedules- Organizing documents and regular maintenance of both filing and database systems- Receiving, sorting, and distributing all incoming or outgoing mail and packages to respective recipients- Maintaining office supply inventory by proactively ordering required resourcesQualifications- College Diploma or University Degree- 2 + years of administrative or reception experience, preferably within a healthcare or NGO industry.- Strong proficiency with Microsoft Office Suites and related software- Experience coordinating schedules, overseeing both financial budgets/invoices and office supplies- Solid communication, attention to detail, calendar management, and problem-solving skills - Able to effectively stay organized and multitask priorities within given time constraints- Tech savvy and interpersonal attitude is a must!Nice to Have:- Experience using QuickBooks, Concur, Raiser's Edge, SAP, and/or other related software is considered an assetSummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!2. Email your resume to Norma.Hung@Randstad.ca and Irene.Manlegro@Randstad.ca3. Include "Office Administration/Administrative Assistant- 32FU3AH " in the subject line and a brief synopsis of why you would be a great fit for the role.We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      • Toronto, Ontario
      • Contract
      We are currently looking for an Executive Assistant to support a globally recognized company. If hired you will Work full-time hours on a 2-month assignment and be paid $26 per hourAdvantages• Work for a top-tier professional services organization • Earn a competitive wage of $26 per hour• Remote• Work full-time business hours • Work on a 2-month assignment with an extension Responsibilities• Calendar management – monitor and/or manage assigned Partners’ Google calendar. Thisincludes responsibility for: arranging internal and external meetings, responding to changingpriorities; the coordination of meeting logistics and the preparation of supporting material• E-mail management – monitor and/or manage e-mail on behalf of assigned Partners asrequested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail;taking action or responding to requests on behalf of the Partner• Work process management – review of upcoming deadlines and work requirements with thePartner; manage the flow of work to the Partners (such as: documents for review/signature)• Document Production - typing, formatting and editing of proposals, reports, draft standard andnon-standard correspondence, spreadsheets and presentations using the MS Office, orproprietary software as required, while adhering to branding standards• Book travel using company approved travel provider• Prepare and submit expense reports• Other administrative duties (faxing, photocopying, filing, entering timesheets)QualificationsWork Experience• This role is best suited to an individual who has a minimum of 3 or more years of relevantexperience as an administrative assistant supporting multiple staff at a senior level.• Previous experience working in a legal environment supporting lawyers is preferred.Required Skills• High school diploma required. A post-secondary education is an asset• Strong written and oral communication skills incorporating effective listening skills• Ability to communicate with all levels of staff including Partners.• Strong skills in Excel, Word and Adobe• Experience working with Google Suite• Strong client service focus in dealing with both external and internal clients, displaying an imageof professionalism, discretion, integrity and tact• Excellent judgement and strong problem solving skills, including a proactive approach to workingwith staff and clients at all levels while demonstrating flexibility• Exceptional organizational skills and ability to prioritize multiple responsibilitiesSummaryIf you're looking for an Executieve Assistant position and are available to start immediately. Apply now!
      We are currently looking for an Executive Assistant to support a globally recognized company. If hired you will Work full-time hours on a 2-month assignment and be paid $26 per hourAdvantages• Work for a top-tier professional services organization • Earn a competitive wage of $26 per hour• Remote• Work full-time business hours • Work on a 2-month assignment with an extension Responsibilities• Calendar management – monitor and/or manage assigned Partners’ Google calendar. Thisincludes responsibility for: arranging internal and external meetings, responding to changingpriorities; the coordination of meeting logistics and the preparation of supporting material• E-mail management – monitor and/or manage e-mail on behalf of assigned Partners asrequested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail;taking action or responding to requests on behalf of the Partner• Work process management – review of upcoming deadlines and work requirements with thePartner; manage the flow of work to the Partners (such as: documents for review/signature)• Document Production - typing, formatting and editing of proposals, reports, draft standard andnon-standard correspondence, spreadsheets and presentations using the MS Office, orproprietary software as required, while adhering to branding standards• Book travel using company approved travel provider• Prepare and submit expense reports• Other administrative duties (faxing, photocopying, filing, entering timesheets)QualificationsWork Experience• This role is best suited to an individual who has a minimum of 3 or more years of relevantexperience as an administrative assistant supporting multiple staff at a senior level.• Previous experience working in a legal environment supporting lawyers is preferred.Required Skills• High school diploma required. A post-secondary education is an asset• Strong written and oral communication skills incorporating effective listening skills• Ability to communicate with all levels of staff including Partners.• Strong skills in Excel, Word and Adobe• Experience working with Google Suite• Strong client service focus in dealing with both external and internal clients, displaying an imageof professionalism, discretion, integrity and tact• Excellent judgement and strong problem solving skills, including a proactive approach to workingwith staff and clients at all levels while demonstrating flexibility• Exceptional organizational skills and ability to prioritize multiple responsibilitiesSummaryIf you're looking for an Executieve Assistant position and are available to start immediately. Apply now!

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