executive assistant jobs find your next job

see all jobs now
executive assistant jobs in canada

all about executive assistant jobs

You’re an accomplished and consummate professional. You’re seeking an opportunity where you can bring your experience, expertise and skills to an office environment and provide assistance to high-level executives or managers. You thrive in an environment in which you have your finger on the pulse of the company.

As an executive assistant, you’re the right hand to your manager or executive. Usually, you will report directly to the manager or executive for whom you’re providing services. They count on your capabilities, organizational abilities and discretion. In fact, they’d be hard pressed to function effectively without you.

executive assistant jobs in canada

what executive assistant jobs entail

As an executive assistant, you are a resource for the executive you support. You provide assistance with scheduling, clerical tasks, and anything else that's required. You are also a gatekeeper: vendors, salespeople, and even clients must pass you to gain face time. You may work with one, or a number of executives; it depends on how your company is structured. Executive assistants typically work full-time.

executive assistant salaries in canada

average executive assistant salaries

Executive assistant salaries range anywhere from $41,500 to $74,000, depending on their level of experience and location. Executive assistants (with a year of experience or less in their role) will typically make near the lower end of this range, while senior executive assistants with more than 5 years of experience should expect to make in the mid to high range.

Executive assistant salaries are fairly consistent across the country, so you will have a range of executive assistant jobs to choose from no matter where you live. That said, city centres such as Toronto, Vancouver and Calgary tend to offer the most opportunities.

salaries across canada

executive assistant jobs in canada

your day to day tasks

As an executive assistant, your duties will likely vary from company to company. You may perform basic administrative tasks (answering the phone, photocopying, mailing, filing, word processing, etc). You can also be responsible for preparing correspondence, reports, presentations, and managing the executive's schedule. You may attend confidential management and board meetings, prepare agendas, and transcribe or distribute minutes.

In some settings, you may have to research and compile data, meet or liaison with individuals and groups inside or outside of the company on behalf of the executive, and coordinate the implementation of company administrative policies. At small companies, you may perform accounts payable and receivable functions or even payroll duties. You’re that trusted.

executive assistant jobs in canada

where you can work

As an executive assistant, you can work in wealth of different industries across Canada. You are needed in both the public and private sector, with executive assistant jobs to be found in government, finance, healthcare, education, and general business.

You will usually work at a desk in an office. Full-time executive assistants typically follow a 9 to 5 schedule of 35 to 40 hours per week, but may be called upon to work evening or weekend hours to accommodate the needs of executives.

executive assistant jobs 

search now
executive assistant jobs in canada

what you bring to the table

To thrive as an executive assistant, you'll need top-notch communication skills, as well as clerical and administrative skills. Sound decision making and the ability to maintain confidentiality are also required.

Having 5+ years of office experience is a basic job requirement. You will have already acquired technical expertise through your years of office experience. And if you’re a career executive assistant, you regularly update or improve upon your skills.

executive assistant jobs in canada

training and certifications

Many companies now require a college or university degree when filling executive assistant jobs. However solid experience, great references, lots of energy and a desire to take on new challenges can overcome a lack of formal college education. Training through a high-school vocational program, business school or a job placement agency is also acceptable to some employers.

There are no specific certifications required, but designations available to administrative assistants such as Qualified Administrative Assistant (QAA), Certified Professional Secretary (CPS), or Certified Administrative Professional (CAP) are often useful. Some executive assistants may require more technical or industry-specific training.

executive assistant jobs in canada

where your career is headed

As the increasingly aging work population retires, many executive assistant job openings are expected in the field over the next few years.

It’s not unusual for executive assistants to start their careers in lower-level administrative assistant roles and then expand the scope of their duties to include more management and planning duties. Some executive assistants advance into jobs in public relations, marketing, and project management, among other areas.

latest executive jobs available

  • Board Secretary Toronto

    2019-07-18 Toronto, Ontario Temporary $ 30.00 - $ 37.00 per hour

    Thank you for your interest in working with Randstad! Are you an experienced Board Secretary, Executive Assistant, or Paralegal looking for a flexible position? Do you have experience with building board processes, setting up guidelines, and establishing routines? Are you interested in the ...

    read more
  • Executive Assistant Waterloo

    2019-07-18 Waterloo, Ontario Permanent

    Are you looking for the next challenge here in the Waterloo location? Are you organized and have great attention to detail ? This position could be for you... We are currently recruiting for an Executive Assistant to join a very well known company here in the KW Region. In this role you would be ...

    read more