9 jobs found for administrative assistant in toronto

Are you bilingual in French and English and have a fast typing speed? Do you have previous administrative support or office clerk experience? If so, then this is the role for you!Our client, a leading bank, is looking for a Bilingual Administrative Assistant for a 5 month contract in Downtown Toronto. Pay: $22.01/HrHours: Monday-Friday : flexible between 8am-5pm (37.5 hours per week) As a Bilingual Administrative Assistant your responsibilities will include:- Answer and screen telephone calls and direct messages and calls to appropriate person- Review and sort incoming mail, deliver to appropriate person- Make domestic and international travel arrangements and schedule appointments as needed- Coordinate meetings (setting up conference calls, scheduling meeting rooms, arranging reservations/catering, etc.)- Manage calendar including scheduling meetings, rooms and appointments- Track expenses and manage corporate credit cards- Perform other administrative duties including filing, photocopying, faxing and ordering and maintaining office supplies, office relocations, phone, computer service- Gather information and conduct research as requiredAdvantages- Work for a Top 5 bank - Foot in the door opportunity in the banking sector - New graduates are welcome (training provided)- Regular business hours - Work in a dynamic team - Work in Downtown Toronto (TTC accessible)QualificationsMust have:- Bilingual in French and English- Previous experience in a fast paced productivity environment where targets are met- Administrative support experience is a strong asset- Strong phone etiquette- Organizational skills- Time management skills- Finance or related degree is a strong assetInterested in the Bilingual Administrative Assistant position in Downtown Toronto? Apply online today!*Qualified candidates will be contacted!*Vittoria,Angel,Alie,Katie,JeremyPhone Number:416.861.9888 Fax Number:416.861.8727ADVANTAGES- Work for a Top 5 bank - Foot in the door opportunity in the banking sector - New graduates are welcome (training provided)- Regular business hours - Work in a dynamic team - Work in Downtown Toronto (TTC accessible)RESPONSIBILITIESQUALIFICATIONSMust have:- Bilingual in French and English- Previous experience in a fast paced productivity environment where targets are met- Administrative support experience is a strong asset- Strong phone etiquette- Organizational skills- Time management skills- Finance or related degree is a strong assetInterested in the Bilingual Administrative Assistant position in Downtown Toronto? Apply online today!*Qualified candidates will be contacted!*

Calling all Administrative professionals! Do you possess 3+ year’s experience in an administrative role? Are you highly organized and detail oriented? Are you a successful multitasker with excellent time management skills? Are you highly personable and a team player? If you answered yes, this could be the perfect opportunity for you! We are looking for highly motivated individuals to fill upcoming contract or permanent Administrative Assistant or Office Administrator opportunities.Please note, this is for proactive/future job consideration and not for a particular job opportunity. The opportunity may be a contract or permanent position with the possibility of working either from home or on-site if it is required and safe to do so.ADVANTAGES- Competitive compensation package with an hourly rate of $18 - $24- Your choice of set work hours Monday to Friday from: 9 am - 5 pm OR 8:30 am - 4:30 pm- Possible opportunity to work from home if the position permitsRESPONSIBILITIESKey Responsibilities include:- Acting as first point of contact in providing customer service to clients- Answering phones, redirecting lines, greeting guests, and colleagues- Managing incoming and outgoing mail and emails- Coordinating meetings and appointments- Overseeing office stock supplies- Maintaining and organizing office filing systems- Organizing the office area including moving boxes where needed- Corresponding with internal and external vendors and suppliers for office service needs- Preparing various letters, emails, and administrative reportsQUALIFICATIONS- 3+ years of administration experience within an office setting- Strong verbal and written communication skills - Proficient in Microsoft Office Suites- High level of attention to detail and accuracy- Able to successfully multitask and prioritize various duties- Excellent organizational and time management skills- Personable and positive attitudeNice to have:- Senior administrative or junior EA experience supporting multiple executives is an asset- Previous experience in accounting, using QuickBooks or SAP/ERP systems preferred SUMMARYTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca. and apply directly online!2. Alternately you can email your resume and a brief introduction of yourself to norma.hung@randstad.ca, irene.manlegro@randstad.ca and danielle.malca@randstad.ca (please include all parties in the email and use Subject line- Administrative Assistant)We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.

Our top client in financial services is hiring several Tax Assemblers for a 4 month contractAs an Assembly assistant, you will: • Scan and upload any paper-based information submitted to us for tax return preparation purposes• Upon finalization of the tax return calculations by the tax technical team members, work in a team together with our proprietary technology to assemble final Canadian and US tax return deliverables for our clients, primarily in electronic format• Liaise with engagement teams in the event of missing/incomplete information to finalize the assembly• Electronically file tax returns with the Canadian and US tax authorities on behalf of clients• Liaise with the tax authorities in the event that tax returns cannot be electronically filed, and establish the method of resolution• Assist with other administrative support for the tax return compliance process as requiredAdvantagesup to $19/hrFoot in the door opportunity with the largest global financial services companyAmazing career advancement opportunityQualifications• College Diploma or Diploma in Office Systems Technology or equivalent• Advanced computer skills in Microsoft Office: Work, Excel, PowerPoint• Prior Canadian and/or US personal tax return preparation experience, familiarity with T1 Taxprep and CCH Axcess is an asset• Good knowledge of Adobe Acrobat, Outlook• Minimum of 4 years of experience as an administrative assistant• Ability to build excellent interpersonal relationships and proven ability to work in a team effectively• Demonstrate ability to prioritize tasks based on relative importance and urgency• Discrete, available, autonomous and self-starterLindsayPhone Number:416.861.9888 Fax Number:416.861.8727ADVANTAGESup to $19/hrFoot in the door opportunity with the largest global financial services companyAmazing career advancement opportunityRESPONSIBILITIESQUALIFICATIONS• College Diploma or Diploma in Office Systems Technology or equivalent• Advanced computer skills in Microsoft Office: Work, Excel, PowerPoint• Prior Canadian and/or US personal tax return preparation experience, familiarity with T1 Taxprep and CCH Axcess is an asset• Good knowledge of Adobe Acrobat, Outlook• Minimum of 4 years of experience as an administrative assistant• Ability to build excellent interpersonal relationships and proven ability to work in a team effectively• Demonstrate ability to prioritize tasks based on relative importance and urgency• Discrete, available, autonomous and self-starter

Are you an Insurance professional with experience in either a brokerage or an Insurance provider, looking for a new permanent opportunity? Are you looking to get your foot in the door of an amazing Insurance brokerage, with immense growth opportunities, competitive salary, great benefits and vacation package? Would you like to work in the heart of downtown Toronto? If the answer to any of the above is YES! We have the position for you!We're looking for an experienced Assistant Account Manager for the "Group Insurance" team, of a mid-sized, very successful Insurance brokerage located near Union Station, on a permanent basis with a competitive salary, benefits, and 3 weeks paid vacation. We are looking to have someone start as soon as possible. You'd be supporting Account Managers with insurance policies including but not limited to Professional Liability, Commercial General Liability, Cyber Liability, and more! The company has a collaborative, inclusive, team-oriented culture, invested in the growth of its employees. This is a very successful, and tenured organization, with a beautiful office right in the heart of downtown, Toronto. ADVANTAGESWhat's in it for YOU:• Permanent opportunity with a competitive salary of $45,000-$50,000• Great benefits (from the first day, no probation period for benefits), 3 weeks vacation• Gaining experience working for a leader in the Insurance Brokerage space• Immense growth opportunities - natural growth would be into an Account Manager or Account Executive role• Great work/life balance - 8-4 or 9-5 schedule• Downtown location - steps away from Union Station, downtown Toronto. RESPONSIBILITIESWhat YOU will be doing as an Assistant Account Manager:• Assisting members of association clients and account managers with various policy-related administrative tasks such as processing and reviewing applications, handling renewals, endorsements changes, and cancellations. • Providing exceptional customer service while fulfilling various requests received from clients over phone and email.• Uploading client information through the Broker Management System or through company portals• Handling various letters for Account Managers/Account Executives including claims payments• Acting as a liaison between the client and insurers, following up on missing information, discussing underwriting concerns, and providing sound underwriting advice.• Invoicing, collecting payments, and reconciling accounts• Updating and maintaining bordereaux (excel spreadsheets)QUALIFICATIONSWhat YOU bring to the table: •1 - 4 years of administrative support experience at an insurance company, brokerage experience strongly preferred. • Experience in an insurance brokerage as a TSR, Technical Assistant, Associate Account Manager or Administrative Assistant strongly preferred. • Underwriting exposure is an asset• Exposure to Commercial or Group Insurance is a great asset• Proficiency in MS Office suite, and working with computers/various software comfortably, preferably SIG, or other brokerage management systems• College Diploma or University Degree required • Customer service-oriented personality• Excellent organizational, time-management and prioritization skills• Ability to work independently and in a fast-paced team environment • Great attention to detail in all that you do• Willingness to learn and grow within your role• Positive attitude with the flexibility to support the team with any needs that come up • Great team player!SUMMARYIf you are interested please send your updated resume to aqsa.jafri@randstad.ca.Not interested in this role but still looking for your next great opportunity? Randstad oversees various permanent and contract positions such as: Reception, Administrative Assistant, Executive Assistance, Customer Service Representative, Accounting Clerk, Data Entry, and Inside Sales. If you are interested in these roles, please feel free to reach out to us to discuss what you are looking for!

Attention all administrative assistants We have a great opportunity for those who are looking to work in a legal department, in a corporate setting, for one of the most respected companies in Canada, which provides reliable services for more than half a million customers.Do you think the idea of working directly with high ranked colleagues such as Directors and Managers is interesting? Do you have outstanding communication, adaptability, problem-solving, and analytical thinking skills?Are you looking to leverage your administrative competencies in a fast-paced environment and ultimately serving a higher purpose?Wait no more and come to work for a company that believes in the power of leadership, efficiency, customer, and stakeholder’s satisfaction. what you get • $25 hourly• Four months contract• well-structured company• support and work with Directors and Managers • in house training• working from home• great company culture, teamwork environment what you will do• excelsior calendar management skills• pristine meeting preparation skills • outstanding presentations skills• data and document reporting• assist with the decision making process related to law, governance, and risk management.• other administrative tasks as assigned who you are • a bachelor degree• 1-3 years of administrative experience• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• ability to work support multiple teams• solutions-focused• resourceful and able to respond to new challenges in a fast-paced environmentInterested? Apply here now!all stars have agents! why shouldn't you?#law #legal #assistant #clerk #jobs #toronto #corporateADVANTAGESwhat you get • $25 hourly• Four months contract• well-structured company• support and work with Directors and Managers • in house training• working from home• great company culture, teamwork environmentRESPONSIBILITIES what you will do• calendar management• meeting preparation• presentations• data and document reporting• assist with the decision making process related to law, governance, and risk management.• other administrative tasks as assignedQUALIFICATIONSwho you are • a bachelor degree• 1-3 years of administrative experience• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• ability to work support multiple teams• solutions-focused• resourceful and able to respond to new challenges in a fast-paced environmentSUMMARYAttention all legal assistants!We have a great opportunity for those who are looking to work in a legal department, in a corporate setting, for one of the most respected companies in Canada, which provides reliable services for more than half a million customers.Do you think the idea of working directly with high ranked colleagues such as Directors and Managers is interesting? Do you have outstanding communication, adaptability, problem-solving, and analytical thinking skills?Are you looking to leverage your administrative competencies in a fast-paced environment and ultimately serving a higher purpose?Wait no more and come to work for a company that believes in the power of leadership, efficiency, customer, and stakeholder’s satisfaction. what you get • $25 hourly• Four months contract• well-structured company• support and work with Directors and Managers • in house training• working from home• great company culture, teamwork environment what you will do• calendar management• meeting preparation• presentations• data and document reporting• assist with the decision making process related to law, governance, and risk management.• other administrative tasks as assigned who you are • a bachelor degree• 1-3 years of administrative experience• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• ability to work support multiple teams• solutions-focused• resourceful and able to respond to new challenges in a fast-paced environmentInterested? Apply here now!all stars have agents! why shouldn't you?#law #legal #assistant #clerk #jobs #toronto #corporate

Please note, this is for proactive/ future job consideration and not for a particular job opportunity. Only those who have relevant experience will be contacted directly for future openings with our clients. Calling all Administrative Professionals! If your company has been affected by COVID-19 or you’re simply on the market for your next challenge and thinking of your next move, then this posting is for you! There is no doubt that these are challenging times, and at Randstad we are experiencing the same challenges and so are our clients, but that doesn’t mean companies have stopped hiring and we believe we can help you navigate these unprecedented times. If you are currently looking for work due to unfortunate Covid-19 layoffs or know of someone who would be interested in future opportunities, please feel free to share this link with them. AdvantagesWe have a number of administrative roles that our clients will be requiring in the next couple months, so we want to make sure you don’t miss out on these great opportunities. The roles are mainly within the downtown core with a focus on customer service and administration. These are trusted clients who are looking to engage with top professionals of the future! Industries include Insurance, Healthcare, Non-for-Profit, Finance, Property Management, Tech Startups and much more. By partnering with Randstad not only will you get exposure to diverse industries, but you also have the chance to build a trusted relationship with expert advisors and recruiters. QualificationsSo how do you qualify? We are seeking professionals with 1-5 years of experience in the following areas:Mail Room and General Administration:•Receiving or picking-up, processing and delivering mail•Sorting and distributing mail to appropriate recipients or departments through daily mail runs•Data entry related to deliveries/records•Take initiative to ensure adequate mail room supplies are stocked•Able to lift up to 40 pounds•Scanning a high volume of files and documentation Reception:•Acting as first point of contact and brand ambassador•Greeting and directing visitors and stakeholders•Answering calls, forwarding messages, email communications•Handling bookings, catering, and ordering office supplies•Providing administrative support for the various lines of business•Other administrative support duties throughout the office as needed Administrative Assistant and Office Management:•Prioritizing workload to meet objectives and deadlines•Handle multi-line system, arranging conference calls and videoconferencing•Manage schedules, book appointments, coordinate meeting, technical, audio-visual and catering•Arrange travel, follows up on reservations and itineraries, and travel requirements•Manage all expenses, work with AP to resolve outstanding statement•File management, being company and office resourceIf you have experience in the following areas and are interested in connecting with us, please apply today!Please note, this is for proactive/ future job consideration and not for a particular job opportunity. Only those who have relevant experience will be contacted directly for future openings with our clients. At Randstad, everything we do is a result of our expertise, entrepreneurial spirit and commitment to recruitment excellence so please be patient and trust our advice throughout this process. Thank you and we look forward to speaking with you soon!Sophia,Brianna,NormaPhone Number:416.861.1060Fax Number:416.861.1061ADVANTAGESWe have a number of administrative roles that our clients will be requiring in the next couple months, so we want to make sure you don’t miss out on these great opportunities. The roles are mainly within the downtown core with a focus on customer service and administration. These are trusted clients who are looking to engage with top professionals of the future! Industries include Insurance, Healthcare, Non-for-Profit, Finance, Property Management, Tech Startups and much more. By partnering with Randstad not only will you get exposure to diverse industries, but you also have the chance to build a trusted relationship with expert advisors and recruiters.RESPONSIBILITIESQUALIFICATIONSSo how do you qualify? We are seeking professionals with 1-5 years of experience in the following areas:Mail Room and General Administration:•Receiving or picking-up, processing and delivering mail•Sorting and distributing mail to appropriate recipients or departments through daily mail runs•Data entry related to deliveries/records•Take initiative to ensure adequate mail room supplies are stocked•Able to lift up to 40 pounds•Scanning a high volume of files and documentation Reception:•Acting as first point of contact and brand ambassador•Greeting and directing visitors and stakeholders•Answering calls, forwarding messages, email communications•Handling bookings, catering, and ordering office supplies•Providing administrative support for the various lines of business•Other administrative support duties throughout the office as needed Administrative Assistant and Office Management:•Prioritizing workload to meet objectives and deadlines•Handle multi-line system, arranging conference calls and videoconferencing•Manage schedules, book appointments, coordinate meeting, technical, audio-visual and catering•Arrange travel, follows up on reservations and itineraries, and travel requirements•Manage all expenses, work with AP to resolve outstanding statement•File management, being company and office resourceIf you have experience in the following areas and are interested in connecting with us, please apply today!Please note, this is for proactive/ future job consideration and not for a particular job opportunity. Only those who have relevant experience will be contacted directly for future openings with our clients. At Randstad, everything we do is a result of our expertise, entrepreneurial spirit and commitment to recruitment excellence so please be patient and trust our advice throughout this process. Thank you and we look forward to speaking with you soon!

Are you an administrative professional with experience in the healthcare field? Are you a people-person who loves to build positive client relationships? Does it excite you to work in a beautiful office in Downtown Toronto, where you will provide the most professional and courteous service to clients? If the answer is YES, we want to hear from you!Monday - Friday - 8:00 AM - 5:00 PM IN OFFICE. A 2-month contract to start with strong potential of a permanent opportunity. Pay rate is $17 hrlyWe’re currently looking for Medical Receptionist for our luxurious client in Toronto. If you are a qualified Medical Receptionist/ Administrative Assistant in Toronto, we have a great opportunity in a Corporate Executive Health Care company, that is first-class in what they do.As the first point of contact for clients, the Medical Administrator plays a central role in delivering a superior client experience. Working closely with a team of 7 -10 staff, comprised of both general and health care professionals, the Medical Administrator is responsible for communicating with clients, scheduling appointments, maintaining confidential medical records and more!What You will be doing as a Medical Administrator:-Greeting and communicating with clients in-person, via phone and email-Answering and directing client inquiries-Coordinating appointments and procedures, including scheduling, client reminders, and follow up-Scanning, photocopying, faxing and handling confidential medical information-Updating and maintaining medical records-Make sure all events are documented in EMR-Track staff work hours and submit to the accountant-Collect and process patient insurance information, OHIP, and payments-Coordinate weekly review of receivables-Take part of morning meetings on a daily basis, providing feedback on daily operations-Support the team with any additional duties as requested-Provide superior customer service to all clienteleQualificationsWhat YOU bring to the table as a Medical Administrator:-Must have a minimum of one (1) years of related experience, preferably working within a clinic/health environment-Proficiency in medical terminology-Warm, friendly, and professional demeanor-Be extremely courteous to all guests and clients-EMR experience and understanding-Superior written and verbal communication skills, with service orientation-Excellent time management and organization skills-Ability to work as part of a team and individuallyIf becoming part of our network of Medical Administrators in Toronto sounds like something you would be interested in please apply as soon as possible, and feel free to give us a call if you have any questions. If you have the relevant experience, please apply to this posting and also send your resume and synopsis to dassler.coutinho@randstad.caLexy,DasslerPhone Number:416.861.1060Fax Number:416.861.1061RESPONSIBILITIESQUALIFICATIONS

We are currently looking for a Bilingual (Fr/En) Administrative Assistant to support a globally recognized accounting firm in Toronto. If hired you will work full-time hours on a 7 months assignment (with the possibility of perm), be paid $26 per hour.●Reports to the National Word Pro Manager and provides processing and formatting of financial statements as well as other documents for the Assurance practice.●Applies company brand, formats and ensures accuracy and consistency in all documents• Standardizes terminology used in the documents• Processes and formats financial statements and other financial documents • Process internal documents such as tables, financial charts, presentations• Works closely with other word processing staff• Deals directly with client service staff to ensure timely delivery of documents• Assists with other responsibilities i.e., printing of finalized documents, etc.• As part of the team, answers and responds to phone calls using appropriate telephoneetiquette• Demonstrates effective use of office equipment, e.g., photocopying, scanning, receiving and responding to email requests• Handles shared document filing system responsibly and follows specific proceduresAdvantages• Work for a top-tier organization in the Finance and Professional Services Industry • Earn a competitive wage of $26 per hour• Work remotely• Work full-time business hours • 7-month contract with possibility to permQualifications•Bilingual in both French and English with an excellent command of both languages• Advanced skills in MS office; specifically Word, Excel and PowerPoint. Must be familiar with tables, macros, and have a basic understanding of the Windows network and filemanagement.• Caseware, MS Excel and Google mail experience are considered assets• Must be dedicated, reliable and self-motivated• Knowledge of accounting or financial terminology an asset• Excellent organizational and time management skills• Strong interpersonal and communication skills• Meticulous, orderly and a very sharp sense of observation• Able to concentrate in a busy environment• Able to work productively while under pressure to meet tight deadlines and flexible for over time on short notice• Willingness and flexibility to upgrade skills regularly in order to meet constantly changingrequirements• Team OrientedLindsay,Sylvia,Carlo,PeggyPhone Number:416.861.9888 Fax Number:416.861.8727ADVANTAGES• Work for a top-tier organization in the Finance and Professional Services Industry • Earn a competitive wage of $26 per hour• Work remotely• Work full-time business hours • 7-month contract with possibility to permRESPONSIBILITIESQUALIFICATIONS•Bilingual in both French and English with an excellent command of both languages• Advanced skills in MS office; specifically Word, Excel and PowerPoint. Must be familiar with tables, macros, and have a basic understanding of the Windows network and filemanagement.• Caseware, MS Excel and Google mail experience are considered assets• Must be dedicated, reliable and self-motivated• Knowledge of accounting or financial terminology an asset• Excellent organizational and time management skills• Strong interpersonal and communication skills• Meticulous, orderly and a very sharp sense of observation• Able to concentrate in a busy environment• Able to work productively while under pressure to meet tight deadlines and flexible for over time on short notice• Willingness and flexibility to upgrade skills regularly in order to meet constantly changingrequirements• Team Oriented

Our client, a real estate investment firm is looking to add a new member to their team in their downtown Toronto office. They are looking for an experienced Administrative Assistant/ Property Administrator with previous experience in real estate or similar that can hit the ground running and is looking to make this role their own in a long-term commitment with the brand!ADVANTAGESAdvantages:• Salary ranges from $40,000 - $45,000 per year• Dental and Health Benefits after the probationary period• 2 weeks vacation to start• permanent opportunity with a successful property management company and the ability to work with a supportive and dynamic team!RESPONSIBILITIESDay to Day Responsibilities:• Interact with renters/ new renters of the property• Conduct rental showings, be involved in the sale of new rentals, staging apartments, creating leases, assisting new renters to fill out necessary documentation must be able to reach out to rental inquiries, fill out applications, filing, inspect apartments, assist with key setup, complete work orders etc.inquiries for potential rentals, billing applications, filing applications, manage the process from beginning to end including inspect the apartment, show the apartment • Expert Knowledge for all lease related questions and lease management system inquiries• Conduct lease research on existing tenants as necessary• Input all lease documents into Hopem software• Participate in annual building area reconciliations• Liaise and support the legal team• Manage 1100 units in total QUALIFICATIONSMUST HAVE SKILLS• Resiliency and ability to handle strong personalities while being professional and courteous with a strong sense of customer service • 3+ years experience in property administration, leasing and rentals and or customer service and sales• Extensive knowledge of commercial real estate documents and lease processes• Proficient with Yardi Voyager• Proficient in MS Office Word, Powerpoint, Excel, Outlook• Highly customer oriented and has the ability to build strong relationships with major clients• High level of accuracy and attention to detailNICE TO HAVE SKILLS• Experience with Hopem software experience• Bilingualism in Spanish, Russian, Cantonese, Mandarin is a strong assetSUMMARYIf this sounds like a perfect opportunity for you then APPLY TODAY!We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.TO APPLY: 1) Please make sure you have registered for an account at Randstad.ca2) Please upload your most recent resume outlining all the above qualifications and experience required for the roleBrianna,Norma,Lexy, DaniellePhone Number:416.861.1060Fax Number:416.861.1061