administrative assistant jobs find your next job

As an administrative assistant, you have your finger on the pulse of your company. You perform routine clerical and administrative duties, but mostly you assist with and organize the daily activities of department heads, managers and executives.

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all about admin assistant jobs

Your workday varies depending on the schedules and responsibilities of others. You’re computer and tech savvy – a valuable skill, as you work on a computer for much of the day, completing tasks such as word processing, scheduling, and creating and managing spreadsheets.

In your role, you may also answer phones, file, operate office equipment, input data, and prepare correspondence, reports, invoices, forms and other materials.

what admin assistant jobs entail

What you do in the course of your workday depends on the industry you work in, the organization you work for, and who you support. If you work for a smaller company, you may function as more of an office manager. You may even find yourself managing some HR functions at your company.

average admin assistant salaries

As an administrative assistant, you make between $36,000 and $60,000, depending on your experience. The average administrative assistant salary in Canada is $45,000.

Administrative assistant salaries are fairly consistent across the country, so you will have a range of administrative assistant jobs to choose from, no matter where you choose to reside in Canada.

salaries in canada

  • toronto administrative assistant salary

    $40,600 to $56,400

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  • vancouver administrative assistant salary

    $41,100 to $56,900

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  • montreal administrative assistant salary

    $38,200 to $53,100

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  • calgary administrative assistant salary

    $41,500 to $57,600

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administrative assistant jobs in Canada

your day to day tasks

As an administrative assistant, tasks you may find yourself doing include:

  • bookkeeping
  • answering phones
  • providing information to customers
  • coordinating meetings
  • entering or organizing data
  • preparing and sending packages
  • operating office equipment such as computers, printers, photocopiers, and scanners

where you can work

Administrative assistants are employed in a variety of industries. What you do depends on the industry you’re employed in, and who you support. You typically work at a desk in an office, although some administrative assistants may work virtually.

Full-time in-house workers typically follow a 9 to 5 schedule but may be called upon to work evening or weekend hours to accommodate the needs of executives. Sometimes, executive assistants will be asked to accompany their manager to out of town meetings.

administrative assistant jobs 

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what you bring to the table

To thrive as an administrative assistant, you need exceptional communication skills. Clerical skills and the ability to multitask are also important. Successful administrative assistants also need to:

  • work gracefully in stressful situations
  • pay close attention to details
  • solve problems efficiently
  • remain organized at all times
  • be dependable, flexible, and discreet

training and certifications

A high school diploma is required by most companies hiring administrative assistants. Many also look for basic computer skills, familiarity with word processing software, and other general office skills.Some positions may also require technical expertise.

Some employers now require an undergraduate degree related to the business, as well. While a degree isn’t a necessity, it will definitely set you apart from other candidates. Vocational schools can offer certifications also. 

where your career is headed

The future is bright for administrative assistants! As an administrative assistant, you can work your way up to advanced administrative positions with more responsibility, including managerial roles.

Skilled, experienced administrative professionals are a cornerstone of many Canadian industries such as healthcare and technology. As new technologies and automation are adopted, they will only allow you to become more productive.

latest administrative jobs available

  • Executive Assistant Mississauga

    2019-03-25 Mississauga, Ontario Permanent

    Our client is changing the world of financial services and is looking for a seasoned Executives Assistant. We are looking to have someone join their world-class team as an Executive Assistant, working with individuals who are leading the financial services industry through value, growth, and ...

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  • Receptionist (Bilingual) Mississauga

    2019-03-25 Mississauga, Ontario Permanent

    Our client, a manufacturer and distributor of machine building tools and devices is looking for a Bilingual Receptionist who can also take on some Administrative Assistant duties at their Mississauga office. This role is a permanent position and offers great growth opportunities within the company. ...

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