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    3 jobs found for executive assistant in scarborough, ontario

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      • Toronto, Ontario
      • Contract
      Our top banking client is hiring an Executive Assistant for a 2 month contract. Virtual opportunity! Acts as the Executive Assistant to the VP, SVP in the day-to-day management of the unit proactively creating capacity by providing effective administrative support to a global team of IT Professionals. Responsible for organizing schedules and correspondence to ensure operational effectiveness of the Executive’s officeAdvantages$30.46/hr2 month contract with potential to be extendedWork for one of Canada's largest banksWork remoteResponsibilities• Manages and maintains calendars, coordinates meetings, conferences and travel arrangements for the Executive.• Coordinates Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats• Acts as the Executive’s delegate for email and phone mail during absences, handles and forwards issues, prioritizing for VP’s action upon return. Researches and responds to routine inquiries and requests.• Prepares material needed for daily schedules and meeting bookings• Develops communications, meeting / conference materials, forms, documents, presentations, spreadsheets, and other record-keeping databases.• Coordinates and administers all requirements and maintains appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements, updating Vacation and Absence Management System and producing / distributing monthly away lists.Relationship & Communication• Acts as an interface between the VP, SVP’s office and other departments/teams• Greets visitors to the VP, SVP’s office and responds to routine inquiriesQualifications•College Diploma or University graduate preferred or equivalent experienceStrong organizational skills• Strong verbal and written communication skills• Highly proficient ability to compose confidential letters, memorandums and correspondence.• Ability to work with minimal supervision; efficiently and accurately• Demonstrated initiative, positive and helpful attitude when dealing with others.• Highly proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel)SummaryOur top banking client is hiring an Executive Assistant for a 2 month contract. Virtual opportunity! Acts as the Executive Assistant to the VP, SVP in the day-to-day management of the unit proactively creating capacity by providing effective administrative support to a global team of IT Professionals. Responsible for organizing schedules and correspondence to ensure operational effectiveness of the Executive’s office
      Our top banking client is hiring an Executive Assistant for a 2 month contract. Virtual opportunity! Acts as the Executive Assistant to the VP, SVP in the day-to-day management of the unit proactively creating capacity by providing effective administrative support to a global team of IT Professionals. Responsible for organizing schedules and correspondence to ensure operational effectiveness of the Executive’s officeAdvantages$30.46/hr2 month contract with potential to be extendedWork for one of Canada's largest banksWork remoteResponsibilities• Manages and maintains calendars, coordinates meetings, conferences and travel arrangements for the Executive.• Coordinates Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats• Acts as the Executive’s delegate for email and phone mail during absences, handles and forwards issues, prioritizing for VP’s action upon return. Researches and responds to routine inquiries and requests.• Prepares material needed for daily schedules and meeting bookings• Develops communications, meeting / conference materials, forms, documents, presentations, spreadsheets, and other record-keeping databases.• Coordinates and administers all requirements and maintains appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements, updating Vacation and Absence Management System and producing / distributing monthly away lists.Relationship & Communication• Acts as an interface between the VP, SVP’s office and other departments/teams• Greets visitors to the VP, SVP’s office and responds to routine inquiriesQualifications•College Diploma or University graduate preferred or equivalent experienceStrong organizational skills• Strong verbal and written communication skills• Highly proficient ability to compose confidential letters, memorandums and correspondence.• Ability to work with minimal supervision; efficiently and accurately• Demonstrated initiative, positive and helpful attitude when dealing with others.• Highly proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel)SummaryOur top banking client is hiring an Executive Assistant for a 2 month contract. Virtual opportunity! Acts as the Executive Assistant to the VP, SVP in the day-to-day management of the unit proactively creating capacity by providing effective administrative support to a global team of IT Professionals. Responsible for organizing schedules and correspondence to ensure operational effectiveness of the Executive’s office
      • Toronto, Ontario
      • Permanent
      Our client, a reputable insurance and wealth management company, is looking for a highly reliable, discrete and self-motivated Bilingual (French and English) Executive Assistant to assist the Investments Department. If you are an experienced administrative professional, highly collaborative and thrive in a role where you are able to build rapport and making lasting connections then this is a great opportunity for you!In this role you will be assisting the COO and other Senior Managers with various administrative tasks including assisting with translation and preparing documentation in both English and French.Advantages- Join one of the largest financial services firm in Canada- Company culture that values its employees and encourages learning and development opportunities- Flexible office hours with some evenings required- Amazing compensation package! Salary, benefits and vacation.- Work remotely until it is safe to be in office and even when you do join the office team you will be situated in the heart of Downtown Toronto!Responsibilities- Manage executives calendars, agendas and appointments- Arrange domestic and international travel when needed and when its safe to do so- Manage all expenses, invoices and perform research and analysis on financial reports- Prepare all meeting requirements such as preparing business presentations and drafting communications on PowerPoint- Assist with keeping employee files up to date, creating organizational charts and any other administrative duties including filling, faxing, and managing all incoming communication for different levels of management while building a professional rapport with all stakeholdersQualifications- Post secondary education in business administration or similar- Minimum 5 years of Administrative Assistant or Executive Assistant experience working with C-suite level execs- Must be Fluent in both English and French- Advanced Proficiency with MS Office, expense reporting and financial reporting- The ideal candidate will also be tech savvy, and independent learner and able to problem solve successfully- Must have extraordinary time management, organizational skills and multitasking abilities while also understanding how to manage conflicting priorities - Excellent interpersonal and communication skills and demonstrated experience dealing with sensitive and confidential matters- Must be flexible, adaptable and able to work under pressure in a fast paced environment *Must be comfortable providing two references and undergo a criminal and credit check*SummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2)) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity norma.hung@randstad.ca. Please use subject line " Bilingual EA "We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      Our client, a reputable insurance and wealth management company, is looking for a highly reliable, discrete and self-motivated Bilingual (French and English) Executive Assistant to assist the Investments Department. If you are an experienced administrative professional, highly collaborative and thrive in a role where you are able to build rapport and making lasting connections then this is a great opportunity for you!In this role you will be assisting the COO and other Senior Managers with various administrative tasks including assisting with translation and preparing documentation in both English and French.Advantages- Join one of the largest financial services firm in Canada- Company culture that values its employees and encourages learning and development opportunities- Flexible office hours with some evenings required- Amazing compensation package! Salary, benefits and vacation.- Work remotely until it is safe to be in office and even when you do join the office team you will be situated in the heart of Downtown Toronto!Responsibilities- Manage executives calendars, agendas and appointments- Arrange domestic and international travel when needed and when its safe to do so- Manage all expenses, invoices and perform research and analysis on financial reports- Prepare all meeting requirements such as preparing business presentations and drafting communications on PowerPoint- Assist with keeping employee files up to date, creating organizational charts and any other administrative duties including filling, faxing, and managing all incoming communication for different levels of management while building a professional rapport with all stakeholdersQualifications- Post secondary education in business administration or similar- Minimum 5 years of Administrative Assistant or Executive Assistant experience working with C-suite level execs- Must be Fluent in both English and French- Advanced Proficiency with MS Office, expense reporting and financial reporting- The ideal candidate will also be tech savvy, and independent learner and able to problem solve successfully- Must have extraordinary time management, organizational skills and multitasking abilities while also understanding how to manage conflicting priorities - Excellent interpersonal and communication skills and demonstrated experience dealing with sensitive and confidential matters- Must be flexible, adaptable and able to work under pressure in a fast paced environment *Must be comfortable providing two references and undergo a criminal and credit check*SummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2)) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity norma.hung@randstad.ca. Please use subject line " Bilingual EA "We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      • Toronto, Ontario
      • Contract
      We are currently looking for an Executive Assistant to support a globally recognized company. If hired you will Work full-time hours on a 2-month assignment and be paid $26 per hourAdvantages• Work for a top-tier professional services organization • Earn a competitive wage of $26 per hour• Remote• Work full-time business hours • Work on a 2-month assignment with an extension Responsibilities• Calendar management – monitor and/or manage assigned Partners’ Google calendar. Thisincludes responsibility for: arranging internal and external meetings, responding to changingpriorities; the coordination of meeting logistics and the preparation of supporting material• E-mail management – monitor and/or manage e-mail on behalf of assigned Partners asrequested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail;taking action or responding to requests on behalf of the Partner• Work process management – review of upcoming deadlines and work requirements with thePartner; manage the flow of work to the Partners (such as: documents for review/signature)• Document Production - typing, formatting and editing of proposals, reports, draft standard andnon-standard correspondence, spreadsheets and presentations using the MS Office, orproprietary software as required, while adhering to branding standards• Book travel using company approved travel provider• Prepare and submit expense reports• Other administrative duties (faxing, photocopying, filing, entering timesheets)QualificationsWork Experience• This role is best suited to an individual who has a minimum of 3 or more years of relevantexperience as an administrative assistant supporting multiple staff at a senior level.• Previous experience working in a legal environment supporting lawyers is preferred.Required Skills• High school diploma required. A post-secondary education is an asset• Strong written and oral communication skills incorporating effective listening skills• Ability to communicate with all levels of staff including Partners.• Strong skills in Excel, Word and Adobe• Experience working with Google Suite• Strong client service focus in dealing with both external and internal clients, displaying an imageof professionalism, discretion, integrity and tact• Excellent judgement and strong problem solving skills, including a proactive approach to workingwith staff and clients at all levels while demonstrating flexibility• Exceptional organizational skills and ability to prioritize multiple responsibilitiesSummaryIf you're looking for an Executieve Assistant position and are available to start immediately. Apply now!
      We are currently looking for an Executive Assistant to support a globally recognized company. If hired you will Work full-time hours on a 2-month assignment and be paid $26 per hourAdvantages• Work for a top-tier professional services organization • Earn a competitive wage of $26 per hour• Remote• Work full-time business hours • Work on a 2-month assignment with an extension Responsibilities• Calendar management – monitor and/or manage assigned Partners’ Google calendar. Thisincludes responsibility for: arranging internal and external meetings, responding to changingpriorities; the coordination of meeting logistics and the preparation of supporting material• E-mail management – monitor and/or manage e-mail on behalf of assigned Partners asrequested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail;taking action or responding to requests on behalf of the Partner• Work process management – review of upcoming deadlines and work requirements with thePartner; manage the flow of work to the Partners (such as: documents for review/signature)• Document Production - typing, formatting and editing of proposals, reports, draft standard andnon-standard correspondence, spreadsheets and presentations using the MS Office, orproprietary software as required, while adhering to branding standards• Book travel using company approved travel provider• Prepare and submit expense reports• Other administrative duties (faxing, photocopying, filing, entering timesheets)QualificationsWork Experience• This role is best suited to an individual who has a minimum of 3 or more years of relevantexperience as an administrative assistant supporting multiple staff at a senior level.• Previous experience working in a legal environment supporting lawyers is preferred.Required Skills• High school diploma required. A post-secondary education is an asset• Strong written and oral communication skills incorporating effective listening skills• Ability to communicate with all levels of staff including Partners.• Strong skills in Excel, Word and Adobe• Experience working with Google Suite• Strong client service focus in dealing with both external and internal clients, displaying an imageof professionalism, discretion, integrity and tact• Excellent judgement and strong problem solving skills, including a proactive approach to workingwith staff and clients at all levels while demonstrating flexibility• Exceptional organizational skills and ability to prioritize multiple responsibilitiesSummaryIf you're looking for an Executieve Assistant position and are available to start immediately. Apply now!

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